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HomeMy WebLinkAboutPR 23050: 2ND YEAR 1ST RENEWAL 1 YEAR CONTRACT WITH VALENCIA LAWN SERVICE City of orr rthu��'- Texas DEVELOPMENT SERVICES DEPARTMENT CODE COMPLIANCE - ENVIRONMENTAL HEALTH DIVISION INTEROFFICE MEMORANDUM Date: March 21,2023 To: The Honorable Mayor and City Council Through: Ronald Burton,City Manager From: Darlene Thomas-Pierre,Code Compliance Manager RE: Proposed Resolution No.23050—Authorizing the Second-Year(First Renewal)of one(1) Contract with Valencia Lawn Service, Port Arthur, Texas for the mowing of privately- owned and city-owned Vacant and Developed Lots in an Area of City designed as Area F (Sabine Pass). Introduction: Staff recommends that City Council adopt P.R. No. 23050, authorizing the second-year(first renewal) of the contracts with Valencia Lawn Service,Port Arthur,Texas for the mowing of privately-owned and city- owned residential and commercial vacant and developed lots in Area F(Sabine Pass)@$0.0075per square foot. Background: Two (2) contracts were approved by Resolution No. 22-173 on April 26, 2022. Williams Contracting & Farming opted not to renew their contract. Valencia Lawn Service has provided quality service and have met the terms of their contract with the City. The contractor's response and services have been commendable. This contract is necessary due to the abundance of high grass in Sabine Pass and the Environmental Health Division needs the vendor to maintain the area.This contract will be the second year (first renewal). Budget and Revenue Impact: Acceptance of this recommendation will not require a budget amendment.Funding is available in Account No.001-13-039-5470-00-50-000(Other Contractual Service) Summary: Staff recommends that the City Council adopt P.R.No.23050,thereby authorizing the second- year(first renewal)between the City of Port Arthur and Valencia Lawn Service of Port Arthur, Texas @ $0.0075 per square foot. The contractor must submit proof of insurance. DTP/la CC: Pamela Langford, ACM- Operations/Director of Development Services P.R. NO. 23050 03/21/2023 LA RESOLUTION NO. A RESOLUTION AUTHORIZING THE SECOND YEAR(FIRST RENEWAL)OF A CONTRACT PURSUANT TO RESOLUTION NO. 22-173 BETWEEN THE CITY OF PORT ARTHUR AND ONE (1) VENDOR FOR GRASS MOWING SERVICE OF PRIVATLEY-OWNED AND CITY OWNED VACANT AND DEVELOPED LOTS IN AN AREA OF THE CITY DESIGNED AS AREA F, SABINE PASS, WITH AN ANNUAL PROJECTED BUDGETARY IMPACT OF $40,000.00. FUNDS ARE AVAILABLE IN GENERAL FUNDS ACCOUNT NUMBER 001-13-039-5470-00-50-000, (OTHER CONTRACTUAL SERVICE.) WHEREAS, there are a large amount of properties that the City maintains by mowing the grass, due to the lack of care by the owners; and WHEREAS,Area F is the Area of City designed as Sabine Pass; and WHEREAS the City Council originally awarded two(2)contracts on April 26,2022 pursuant to Resolution No. 22-173; and WHEREAS, Williams Contracting& Farming of Sabine Pass, Texas does not wish to renew his contract; and WHEREAS, the City Council deems in the best interest of the City to renew the existing contract; with Valencia Lawn Service of Port Arthur,Texas; and WHEREAS, this will be the second year (first renewal) of the contract attached hereto as Exhibit A, including an option to renew the contract for one (1) additional year. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That,the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is hereby authorized to execute,on behalf of the City of Port Arthur,a contract renewal with Valencia Lawn Service of Port Arthur,Texas @$0.0075 per square P.R. NO. 23050 03/21/2023 LA foot,for mowing of vacant and developed lots located in the area designated as Area F,in substantially the same form as attached hereto, as Exhibit A. Section 3. That a copy of the caption be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED on this 1 la'day of April, A.D.,2023, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Council Members NOES: THURMAN BILL BARTIE,MAYOR ATTEST: APP I VED AS TO FORM: -411. lit.T-W )4 )-1 )3 SHERRI BELLARD, CITY SECRETARY AL TIZEN I, CITY ATTORNEY APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: &I)'\. _\ • ) l_) ..' RO ALD 3U TO CITY ' 'AGY DANIE�., FINANCE DIRECTOR PAMELA LANGFORD APPROVED FOR PURCHASING ACM—OPERATIONS/DIRECTOR OF DE -LOPMENT SEA.:VICES (J, ry, 1 Ai / CLI' •N WILLIAMS, CPPB ./_. Ay A %1 AA 4 `I /A PURCHASING MANAGER VI E TH aT° • AGER OF CODE COMPLIANCE EXHIBIT A SECOND YEAR(FIRST RENEWAL) CONTRACT FOR MOWING OF PRIVATELY-OWNED & CITY-OWNED VACANT AND DEVELOPED LOTS IN AREA F THIS AGREEMENT, made this of , 2023, by and between the City of Port Arthur,a municipal corporation organized under the laws of the State of Texas,hereinafter called "OWNER" or "CITY" and Valencia Lawn Service, herein acting individual, firm, partnership or corporation by and through Oceal Valencia, hereinafter called "CONTRACTOR." WITNESSETH: That for and in consideration of the payment terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. Pursuant to Resolution No. 22-173, the City entered into a one (1) year contract with the option to renew for two (2) additional one-year periods. The parties agree to exercise said option for the second year (first renewal). The City can terminate this contract at its convenience, which includes, but is not limited to, funding not being available in any budget cycle with thrity (30) days written notice. 2. The Contractor will perform work, as stated in the Contract Documents. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor, and other services necessary to connection therewith, except those supplies specifically not required of Contractor in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for the following cost: $0.0075 per square foot. 5. The term "Contract Documents" means and includes the following: a) Agreement b) A dvertisement f r B:d * c) Addenda d) * e) Specifications * f) * g) Notice of Award h) Notice to Proceed *These items were attached to the original letting contract. The agreement is only included in this renewal. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. EXHIBIT A 7. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an original on the date first above written. CITY OF PORT ARTHUR BY Ron Burton, City Manager Signed on the day of 2023. VALENCIA LAWN SERVICE BY Oceal Valencia Signed on the day of 2023.