HomeMy WebLinkAboutPR 23072: PURCHASE OF A PORTABLE STAGE FROM SOUND PRODUCTIONS, LLCNV
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 22, 2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation ,
RE: P.R. No. 23072—Purchase of a Portable Stage from Sound Productions, LLC
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 23072
authorizing the purchase of a portable stage from Sound Productions,LLC of Irving, Texas for
the downtown Pavilion in the amount of$25,022.74.
Background:
The City Council of Port Arthur has made "quality of life" a primary goal of city governance
and administration. Cheniere Energy, Inc. also supports this goal and donated $50,000.00 for
improvements to the downtown Pavilion pursuant to Resolution No. 22-405. The Parks and
Recreation Department is proposing the purchase of a portable stage with a
transportation/storage cart for the downtown Pavilion to help enhance it and make it a more
enjoyable place for the citizens of Port Arthur.
Budget Impact:
Funds are available in the following account: 001-25-065-8522-00-20-000.
Recommendation:
It is recommended that the City Council approve P.R. No. 23072 authorizing the purchase of
a portable stage from Sound Productions, LLC of Irving, Texas for the downtown Pavilion in
the amount of$25,022.74.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Pr
P.R.No.23072
03/22/2023 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A PORTABLE STAGE FROM
SOUND PRODUCTIONS, LLC OF IRVING, TEXAS FOR THE DOWNTOWN
PAVILION IN THE AMOUNT OF $25,022.74; FUNDING AVAILABLE ACCOUNT
NUMBER 001-25-065-8522-00-20-000
WHEREAS, the City Council of Port Arthur has made "quality of life" a primary goal of
city governance and administration; and,
WHEREAS, pursuant to Resolution No. 22-405, Cheniere Energy, Inc. supported this
goal by donating $50,000.00 to fund improvements to the downtown Pavilion; and,
WHEREAS, in order to improve and make the experience of being at the downtown
Pavilion a more enjoyable one, the Parks and Recreation Department recommends the purchase
of a portable stage; and,
WHEREAS, three quotes were received for said purchase and are attached hereto as
Exhibit"A"; and,
WHEREAS, Sound Productions, LLC of Irving, Texas submitted a quote for the
purchase of a portable stage for the downtown Pavilion, in the amount of $25,022.74 attached
hereto as Exhibit 'B"; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council deems it is in the best interest of the City to
authorize the purchase of a portable stage from Sound Productions, LLC of Irving, Texas for the
downtown Pavilion in the amount of$25,022.74.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2023, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
P.R.No.23072
03/22/2023 ca
AYES: (Mayor)
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
e)0
Val Tizeno, E q.
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
0
Chandra Alpough
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
e,
Kandy Daniel
Interim Director of Finance
P.R.No.23072
03/22/2023 ca
at& C.
Clifton Williams, CPPB
Purchasing Manager
P.R.No.23072
03/22/2023 ca
EXHIBIT "A"
PORTABLE STAGE FOR PAVILION
QUOTES
Contractor City Cost
Sound Productions Irving, Texas $25,022.74
Stage Drop Forked River, New JersE $30,557.77
Gulf Coast Audio Beaumont, Texas $64,997.00
P.R.No.23072
03/22/2023 ca
EXHIBIT "B"
Quote Page: 1
Sound ***THIS IS NOT AN INVOICE***
pout/dims ***INVOICE(S)WILL FOLLOW WHEN SHIPPED***
SOUND PRODUCTIONS LLC IIIII0II0IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
6631 N.Belt Line Rd. Order Number: 0254486
Suite 100
Irving,TX 75063-6001 Order Date: 3/22/2023
(800)203-5611 Salesperson: Jonathan Becker
(972)550-0001 Last Update: jonathan.becker
Customer Number: 1013359
Sold To: Ship To:
City of Port Arthur City of Port Arthur
444 4th Street 444 4th Street
Port Arthur,TX 77640 Port Arthur,TX 77640
Confirm To: Confirm To Phone:
Johnny Brown (409)983-8152
Customer P.O. Ship VIA ShippingAccountNo Terms
Motor Freight-LTL No Terms
Item Code Unit Ordered Shipped Back Order Price Amount
46028 Model:ATSTAGE122448 1 0 1 12,949.66 12,949.66
Intellistage ATSTAGE122448 24"TO 48"HEIGHT ADJUSTABLE EACH WHS: SPW
STAGE SYSTEM
37896 Model:AT4GRD 9 0 9 436.55 3,928.95
Intellistage AT4GRD Side guard rails for 4 ft x 4ft stage platforms(2pcs EACH WHS: SPW
per ma
37890 Model:AT4ST3 2 0 2 737.59 1,475.18
Intellistage AT4ST3 Three steps,universal stair assembly for All Terrain EACH WHS: SPW
stage
37900 Model:ATSGR 4 0 4 34.14 136.56
Intellistage ATSGR Corner guard rail adapter for stage system(single EACH WHS: SPW
pack)
133454 Model:ATSK8X40 9 0 9 115.86 1,042.74
Intellistage ATSK8X40 8'Wide,40"Long Black Skirt EACH WHS: SPW
37915 Model:ATTR44 2 0 2 1,390.34 2,780.68
Intellistage ATTR44 Transportation/Storage System 44"wide x 61"long EACH WHS: SPW
can ac
37903 Model:ATCART 1 0 1 658.97 658.97
Intellistage ATCART Trolley for Side Panels&Guardrails-Holds 24 side EACH WHS: SPW
panels
As manufacturer product and delivery costs are changing rapidly,quotes are subject to change at any time. Please confirm pricing and
delivery times with your Account Manager prior to completing the order.
Sound Productions thanks you for your purchase. Net Order: 22,972.74
All returned products require a visible RA number and must be returned within 30 days of Invoice date or will be refused. 2,050.00
A restocking charge will be assessed on all returned goods. Items that cannot be returned include:non-stock and special Freight:
order items,speakers and in-ears monitors.Shipping charges cannot be refunded.The purchaser agrees this invoice is Sales Tax: 0.00
due and payable in Dallas County,Texas.Reasonable attorney fees and court costs will be charged to enforce collection Order Total: 25,022.74