HomeMy WebLinkAboutPR 23073: PURCHASE OF BULLET PROOF SHIELDS Z''dnNigf-
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INTEROFFICE MEMORANDUM
Date: March 22, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Timothy W. Duriso, Chief of Police
RE: P.R. 23073 —Purchase of Bullet Proof Shields
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
allow the Police Department to purchase 13 bullet proof shields from GT Distributors through
Buyboard Contract# 603-20 in the amount of$59,196.54.
Background:
On January 13th, 2023 City Council approved Resolution 23-047 authorizing the City Manager
to accept fiscal year 2023 Bullet-Resistant Shield Grant in the amount of$63,616.13. Pursuant
to Chapter 271 of the Texas Government Code allows a city,by resolution of its governing body,
to participate in cooperative purchasing programs, such as BuyBoard Cooperative Purchasing
Program, as an alternative to formal bid process, and per Resolution 02-341, the City of Port
Arthur is authorized to participate in cooperative purchasing with Buyboard Cooperative
Purchase Program.
Budget Impact:
The grant is 100%funded with no grant match requirement.
Recommendation:
It is recommended that City Council authorizes the purchase of 13 Bulletproof shields from
GT Distributors for the total of$59,196.54through Buyboard Contract 603-20; funds available
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
City of
ort rthu
Texas
www.PortArthurTx.gov
through the Bullet Proof Shield Grant, account number 107-17-045-5240-00-30-000, Project
Code#PS004.GRE.MIN.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No . 23073
03-22-2023 JLH
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PURCHASE 13 BULLET RESISTANT SHIELDS FROM GT
DISTRIBUTORS THROUGH BUYBOARD CONTRACT NO. 603-20 IN
THE AMOUNT OF $59, 196 .54 ; FUNDS AVAILABLE THROUGH
2023 BULLETPROOF SHIELD GRANT ACCOUNT NO. 107-17-
045-00-30-000 , PROJECT CODE NO. PS004 .GRE.MIN.
WHEREAS, on January 13, 2023, City Council passed
Resolution 23-047 authorizing the City Manager to accept the
fiscal year 2023 Bullet-Resistant Shield Grant in the amount
of $63, 616. 13; and
WHEREAS, the funding is to be used for the purchase of
bulletproof shields to increase the efficiency of the Police
Departments emergency response capabilities to an active
shooter incident; and
WHEREAS, Chapter 271 of the Texas Government Code allows
a city, by resolution of its governing body, to participate in
cooperative purchasing programs, such as BuyBoard Cooperative
Purchasing Program, as an alternative to formal bid process;
and
WHEREAS, per Resolution No. 02-341, the City of Port
Arthur is authorized to participate in cooperative purchasing
with Buyboard Cooperative Purchasing Program; and
WHEREAS, the Police Department is in need of 13 bullet
proof shields to increase efficiency of its emergency response
capabilities to an active shooter incident; and
WHEREAS, funds are available through the 2023 Bullet-
Resistant Shield Grant Account No. 107-17-045-5240-00-30-000,
Project No. PS4001 .GRE.MIN in the amount of $59, 196 . 54 ; and is
100% funded with no grant match requirement, quote for
purchase is attached as Exhibit A; and
WHEREAS, funds through the 2023 Bulletproof Shield Grant
is 100% funded with no grant match requirement; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council authorize the City
Manager to purchase 13 Bulletproof shields from GT
Distributors through Buyboard Contract No. 603-20 in the
amount of $59, 196 . 54 , through the 2023 Bullet Resistant Shield
Grant, Account No. 107-17-045-5240-00-30-000 , Project Code No.
PS004 .GRE.MIN.
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of April,
A.D. , 2023 , at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote:
AYES:
Mayor:
Councilmembers : ,
NOTES :
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
L/1., 0-iN i -cit,ct drc
a Tizeno City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Bu 'ton, City Manager
1
Timot ri o, o i e Chief
APP OVED FOR Purchasing:
Ilpt LA
Clifton Williams, CPPB
Purchasing Manager
Kandy Danil
Director of Finance
Fr
P.R. No. 23073
JLH 03/22/2023
EXHIBIT "A"
Quote QTE0168993
Date 2/23/2023
Page: 1
all°110D GT Distributors - Austin
“in tors,
1124 New Meister Ln., Ste 100
Pflugerville TX 78660
O�$ (512) 451-8298 Ext. 0000
Bill To: Ship To:
Port Arthur Police Dept (TX) Port Arthur Police Dept
Attn: Accts Payable 645 4th Street
645 Fourth Street Attn:
Port Arthur TX 77641 PO:
Port Arthur TX 77640
Purchase Order No. Customer ID Salesperson ID Shipping Method Payment Terms Reg Ship Date Master No.
SHIELDS 2.23.23 001589 AP NET 15 0/0/0000 2,717,924
Quantity Item Number Description UOM Unit Price Ext. Price
13 SBA-1189266* NATO SS LVL3 w/Horizontal Handle Each $4,553.58 $59,196.54
XM855 RATED: YES
Dimensions: 20"x32"Wht: 35 LBS
Viewport: 4"x10"
MSRP: $8,750.00
1 NOTES: Notes: EA $0.00 $0.00
Armor manufacturers are currently quoting
lead times of 90-120 days or greater.
1 NOTES: Notes: EA $0.00 $0.00
Quotation reflects BuyBoard Contract 603-20.
Contract period 04/01/22-03/31/23.
Email BuyBoard PO's to info@buyboard.com
QUOTE IS GOOD FOR 30 DAYS. IN ORDER TO RECEIVE QUOTED PRICE Subtotal $59,196.54
PLEASE PRESENT A COPY OF QUOTE AT POINT OF SALE IN STORES OR Misc $0.00
REFERENCE QUOTE NUMBER ON PO OR REQUISITION Tax $0.00
Thank you, Your Salesperson is Brent Russell Freight $0.00
Total $59,196.54