The URL can be used to link to this page

Home My WebLink AboutPR 23079: PURCHASES OF PORTABLE RADIOS AND MOBILE RADIOS 111111111111111, City of nrl rthrr�_ www.Po rtA rt h u rTx.gov INTEROFFICE MEMORANDUM Date: March 24, 2023 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Greg Benson, Fire Chief RE: PR 23079 Purchases of Portable Radios and Mobile Radios Introduction: The intent of this agenda item is to seek the City Council's approval of Proposed Resolution 23079 authorizing the purchase of twenty-five(25)portable radios and fifteen(15)mobile radios from Motorola Solutions of Houston,Texas through HGAC contract 17724-HGAC(TX)-RA05- 21 in the amount of$246,590.60. Background: The current inventory of Fire Department portable radios has met the end of their service life. Parts are scarce or are no longer available and Motorola no longer services XTS2500 and XTL2500 radios. This purchase is the third part of a multi-year plan to replace the Fire Department portable and mobile radio inventory with Motorola APX6000XE portable radios, APX6500 mobile radios, and their component accessories. The ability to intraoperatively communicate with Port Arthur Dispatch and other public safety entities is a critical need. Budget Impact: This is budgeted item in this FY budget. Funding is available in equipment account# 625-13- 630-8523-00-00-000 Recommendation: The Fire Department recommends approval of this resolution. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No . 23079 03/24/23 rlh RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY-FIVE (25) PORTABLE RADIOS AND FIFTEEN (15) MOBILE RADIOS WITH ACCESSORIES FOR THE FIRE DEPARTMENT FROM MOTOROLA SOLUTIONS OF HOUSTON, TEXAS THROUGH HGAC CONTRACT 17724- HGAC (TX) -RA05-21 , IN THE AMOUNT OF $246, 590 . 60; FUNDING IS AVAILABLE IN EQUIPMENT ACCOUNT NUMBER 625-13-630-8523- 00-00-000 WHEREAS, the Fire Department has found it necessary to purchase twenty-five (25) portable radios and fifteen (15) mobile radios with accessories; and WHEREAS, the radios currently in use have reached the end of their service life and are no longer supported; and WHEREAS, Port Arthur Fire Department currently utilizes Motorola radios on the existing radio system; and WHEREAS, the Fire Department must use radios that are compatible with the existing radio system and considers it unfeasible to purchase various brands of radios, causing the department to maintain various brands of batteries, chargers, other ancillary equipment, resulting in higher costs; and WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as H-GAC Buy Cooperative Purchasing Program, as an alternative to formal bid process; and, P.R. No . 23079 03/24/23 rlh WHEREAS, pursuant to Res. 11-196, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with H-GAC Buy Cooperative Purchasing Program; and WHEREAS, Motorola Solutions has provided a quote for Motorola APX6000XE portable radios and APX6500 mobile radios with accessories with HGAC Contract 17724-HGAC (TX) -RA05-21 pricing; (see quotes attached hereto as Exhibit "A") ; and WHEREAS, funds are available for this purchase in equipment account number 625-13-630-8523-00-00-000 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct. Section 2 . That the City Council hereby authorizes the purchase of twenty-five (25) portable radios and fifteen (15) mobile radios from Motorola Solutions of Houston, Texas, through HGAC Contract 17724-HGAC (TX) -RA05-21, in the total amount of $246, 590 . 60 . Section 3 . That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council . P .R. No. 23079 03/24/23 rlh READ, ADOPTED, AND APPROVED, this day of 2023 AD, at a Regular Meeting of the City Council of the City of ICI Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers : NOES: Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO TO FORM: / 7 Val Tiz no City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton City Manag r Greg Benson Fire Chief P.R. No. 23079 03/24/23 rlh APPROVED AS TO AVAILABILITY OF FUNDS : Kandy D niel Director of Finance Cli ton Williams, CPPB Purchasing Manager P.R. No. 23079 03/24/23 rlh EXHIBIT "A" p A 0 MOTOROLA SOLUTIONS QUOTE-2030072 APX6500RM/APX6000XE Billing Address: Shipping Address: Quote Date:01/30/2023 PORT ARTHUR, CITY OF PORT ARTHUR, CITY OF Expiration Date:03/31/2023 PO BOX 1089 300 WACO Quote Created By: PORT ARTHUR, TX 77641 PORT ARTHUR, TX 77640 Mike Wise US US mike.wise@bearcom.com 14098421776 End Customer: PORT ARTHUR, CITY OF Robert Havens robert.havens@portarthurtx.gov 409.983.8734 Contract: 17724- HGAC (TX)-RA05-21 Line# Item Number Description Qty Contract Price Sale Price Ext. Sale Price APXTM 6500/Enh Series ENHANCEDAPX6500 1 M25URS9PW1BN APX6500 ENHANCED 7/800 15 $5,301.76 $5,301.76 $79,526.40 MHZ MOBILE 1a QA01648AA ADD: HW KEY 15 SUPPLEMENTAL DATA 1 b GA00249AE ADD: 3Y ESSENTIAL 15 ACCIDENTAL DAMAGE 1c G51AU ENH: SMARTZONE 15 OPERATION APX6500 ld G67DT ADD: REMOTE MOUNT E5 15 APXM 1e GA01606AA ADD: NO GPS/WI-FI 15 ANTENNA NEEDED 1f B18CR ADD: AUXILIARY SPKR 7.5 15 WATT APX lg G444AH ADD: APX CONTROL HEAD 15 SOFTWARE lh QA05751AA ADD: NO ENCRYPTION, 15 CLEAR RADIO (NO ADP) (US ONLY) GI) Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products""(.If no Underlying Agreement exists between Motorola and Customer,the Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions.Inc.:500 West Monroe,United States-60661-#:36-1115800 PnA 1 0 MOTOROLA SOLUTIONS QUOTE-2030072 APX6500RM/APX6000XE Line# Item Number Description Qty Contract Price Sale Price Ext. Sale Price 1i G806BL ENH:ASTRO DIGITAL CAI OP 15 APX 1j GA01670AA ADD: APX E5 CONTROL 15 HEAD 1k W22BA ADD: STD PALM 15 MICROPHONE APX 11 G174AD ADD: ANT 3DB LOW-PROFILE 15 762-870 1m G361AH ENH: P25TRUNKING 15 SOFTWARE APX 2 LSV00000202A DEVICE PROGRAMMING 15 $171.43 $171.43 $2,571.45 APXTM 6000 Series APX6000 XE 3 H98UCF9PW6BN APX6000 700/800 MODEL 2.5 25 $5,256.98 $5,256.98 $131,424.50 PORTABLE 3a HA00022AC ADD: 3Y ESSENTIAL 25 ACCIDENTAL DAMAGE 3b QA01648AA ADD: HW KEY 25 SUPPLEMENTAL DATA 3c Q361AR ADD: P25 9600 BAUD 25 TRUNKING 3d QA02006AA ENH: APX6000XE RUGGED 25 RADIO 3e H38BT ADD: SMARTZONE 25 OPERATION 3f QA05751AA ADD: NO ENCRYPTION, 25 CLEAR RADIO(NO ADP) (US ONLY) 3g QA01427AB ALT: IMPACT GREEN 25 HOUSING 3h Q806BM ADD: ASTRO DIGITAL CAI 25 OPERATION 4 LSVO0Q00202A DEVICE PROGRAMMING 25 $171.43 $171.43 $4,285.75 5 PMNN4547A BATT IMPRES 2 LIION 25 $159.86 $159.86 $3,996.50 i TIA4950 R IP68 3100T 0 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products ).If no Underlying Agreement exists between Motorola and customer,the Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions.Inc.:500 West Monroe,United States-60661-#:36-1115800 Perna 7 0 MOTOROLA SOLUTIONS QUOTE-2030072 APX6500RM/APX6000XE Line# Item Number Description Qty Contract Price Sale Price Ext. Sale Price 6 NNTN7624C CHARGER,CHR IMP VEH EXT 25 $382.32 $382.32 $9,558.00 NA/EU KIT 7 NNTN8860A CHARGER, SINGLE-UNIT, 25 $127.17 $127.17 $3,179.25 IMPRES 2, 3A, 115VAC, US/NA 8 PMMN4137A XVE500 REMOTE SPEAKER 25 $481.95 $481.95 $12,048.75 MICROPHONE, HIGH IMPACT GREEN, NO CHANNEL KNOB Grand Total $246,590.60(USD) Notes: • Quote is H-GAC contract RA05-21 discounted. 15 APX6500 Remote Mount Mobile Radios 25 APX6000XE with STANDARD CAPACITY Battery in Green 25 Spare PMNN4547 3100MaH (SHORT) Batteries New XVE500 RSM Standard Desktop Charger Hard Wired Vehicular Charger All Radios Configured Clear No Secure for Grant Requirement • Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added to invoices. 11:0 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""ProductsIf no Underlying Agreement exists between Motorola and Customer,the Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Pat-1P