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HomeMy WebLinkAboutC. MARTIN ASPHALT - MATERIALS FOR 2009 CITY STREETS PROGRAMCITY OF PORT ARTHUR, TEXAS MAYOR and CITY COUNCIL COMMUNICATION DATE REFERENCE SUBJECT: Authorizing payment to Martin Asphal[ for PAGE NUMBER materials used for the 2009 City Streets Program. City of 8~20~09 ool-tzo3-53ts5-0o Port Ar[hur Public Works Operations Center. 1 RECOMMENDATION The Public Works Department recommends that the City Council approve the payment of invoices for materials that were used for the 2009 City Streets Programs. CRS-2 Emulsion was purchased from Martin Asphalt in the amount of $14,161.00. BACKGROUND The City of Port Arthur Public Woiks Streets Division currently does not have a contract with anyone for the purchase of asphalt, oil, and emulsions. Therefore the material was purchased from Martin Asphalt to prevent delays in completing the Streets Programs. VENDOR NAME INVOICE PRICES Mnrtin Asphat 260035 $3606.00 P O BOX 3078 260034 $510.00 Houston, TX 77253-3078 260036. $292.00 713-350-6800 259494 $3377.00 264011 $411.00 264012 $3705.00 263875 $1903.00 263657 $353.00 TOTAL $14,161.00 BUDGETARY/FISCAL EFFECT Funds for the purchase of this material aze available in the FY2009 Streets Program Fund 001-1203- 531.86-00 in the amount of $12,593.00 and FY2009 Streets Maintenance Fund 001-1203-531.36-00 in the amount of $1,568.00. EMPLOYEE/STAFF EFFECT None SUMMARY The Public Works Department recommends that the City Council approve the payment of invoices from Martin Asphalt for the purchase of CRS-2 Emulsion in the amount of $14,161.00. The funds aze available in account number 001-1203-531.86-00 in the amount of $12,593.00 and account number 001-1203-531.36-00 in the amount of $1,568.00. This material was purchased for the Streets Division to properly complete their current Street Projects. PREPARED BY:REB/JAC/ala DISPOSITION BY COUNCIL: PROCESSED BY: CITY SECRETARY APPROVED BY APPROVE [ 1 OTHER (Describe) 1 1 CITY MANAGER DATE CITY OF PORT ARTHUR, TEXAS MAYOR and CITY COUNCIL COMMUNICATION DATE REFERENCE SUBJECT: Authorizing payment to Martin Asphalt for PAGE NUMBER materials used for the 2009 City Streets Program. City of g~2~~~9 001-1203-531.86-00 port Arthur Public Works Operations Center. 2 ~~_~ Ross E. Blackketter, P.E. Director of Public Works Deborah Echols, CPAJ Finance Director ~'~,~.~-~~rx ~~ lvC~ Shawna Tubbs Purchasing Manager '~- Product Sales L.L.C. .. 16991 6/10/200 dba MARTIN ASPHALT COMPA Y DUE DATE N / ~~.[ it U~ 1-016991 7/10/200 . ` PORT NECHES ~ .~~^' _ ~~~ U L1 NET ~~ DUE 30 DAYS ~'/ S ~ CITY OF PORT ARTHUR M MARTIN ASPHALT p P.O. BOX 1089 I DEPT. 8 T ACCOUNTS PAYABLE T P.O. BOX 3078 p PORT ARTHUR TX 77641 a HOUSTON TX 77253-3078 CUSTOMER PICKUP 160~i GAS 12107 6040 I 001-1203531860 CRS - 2 EMULSION 2 PLEASE SEE REVERSE SIDE FOR IMPORTANT TERMS AND CONDII'[ONS MAY BE CHARGED ON ALL INVOICES NOT PAID WHTHMI7HE TERMS SHOWN ON THISENVOI~CE. AMOU I~ET DU Eln~~ PLEASE RETURN THIS STUB.WITH REMITTAh-CE 'N~ Product Sales, L.L.C. dba MARTIN ASPHALT COMPANY p CITY OF PORT ARTHUR L P.O. BOX 1089 p ACCOUNTS PAYABLE T PORT ARTHUR TX 77641 0 ®lJE DATA REMIT TO ~ 7/10/2009 MARTIN ASPHALT DEPT, 8 P.O. BOX 3078 HOUSTON TX 77253-3078 26003' 40451 ~ 3,606.7~~ 3,606.75 PORT NECHES l;~ .r~~~ ~:~ ~,i~ 16991 6/10/20091 260034 DIKE DATE ~; ~ ~ 1-016991 7/10/200 NET DUE 30 DAYS S R O CITY OF PORT ARTHUR M MARTIN ASPHALT I D P.O. BOX 1089 I DEPT. 8 ACCOUNTS PAYABLE T P.O. BOX 3078 p PORT ARTHUR TX 77641 o HOUSTON TX 77253-3078 CUSTOMEP. PICKUP _ Product Sales, L.L.C. SPHALT COMPANY 12107 6045 I 001-17.03531360 CRS - 2 EMULSION G()~' ~~`~3- ~~~I•`~~ -~~~ Lam' 2.250 PLEASE SEE REVERSE SIDE FOR IMPORTANT TERMS AND CONDI170NS. A FINANCE CHARGE OF 1 1/2% PER MONTH, WHIGH IS A PERCENTAGE OF 18% PER YEAR, MAY BE CHARGED ON ALL INVOICES NOT PAID WITHIN THE TERMS SHOWN ON THIS INVOICE. AMOLONT DI.l EI10~ PLEASE RETURN THIS STUB WITH REMITTA6~ICE ~~N~ Product Sales, L.L.C. dba MARTIN ASPHALT COMPANY s CITY OF PORT ARTHUR 0 u P.O. BOX 1089 ACCOUNTS PAYABLE T PORT ARTHUR TX 77641 0 ®UE DA1T~ 7/10/2009 REMIT TO MARTIN ASPHALT DEPT. 8 P.O. BOX 3078 HOUSTON TX 77253-3078 40455 510.75 510.75 _ Product Sales, L.L.C. dba MAR' II` ASPHALT COMPANY 1~~ PORT NECHES `~' `~~~ ~ y 1~~ - (~ ~/ 16991 1-016991 6/1o/zoo 7/10/200 NET DUE 30 DAYS S R a CITY OF PORT ARTHUR e MARTIN ASPHALT p P.O. BOX 1089 M DEPT. 8 ACCOUNTS PAYABLE T P.O. BOX 3078 p PORT ARTHUR TX 77641 a HOUSTON TX 77253-3078 • • ~ ~ • - • • CUSTOMER PICKUP I 6053 001-1203531360 13,D GAI 12107 I CRS - 2 EMULSION ~'~1- l~L'~ ~-~3~ 3l~ -v ~ 2.2 PLEASE SEE REVERSE SIDE FOR IMPORTANT TERMS AND CONDITIONS. A FINANCE CHARGE OF 1 t/2% PER MONTH, WHICH IS A PERCENTAGE OF 78% PER YEAR, MAY BE CHARGED ON ALl INVOICES NOT PAID WITHIN THE TERMS SHOWN ON THIS INVOICE. AIVIO UNT DUEI ~~~ PLEASE RETURN THIS STUB WITH REMITTANCE _I ~ ~ Product Sales, L.L.C. dba MARTIN ASPHALT COMPANY s CITY OF PORT ARTHUR 0 ~ P.O. BOX 1089 ~ ACCOUNTS PAYABLE T PORT ARTHUR TX 77641 0 ®U~ ®AT~ 7/10/2009 REMIT TO MARTIN ASPHALT DEPT. 8 P.O. BOX 3078 HOUSTON TX 77253-3078 2600361 404571 292.501 292.50 :€~' ,~ Product Sales, L.L.C. ~"""~" 1~~ 16991 6/03/2009 25945 dba MARTIN T COMPANY i DUE DATE .-. ~ ~j I~~~ 1-016991 7/03/200 398C 6~ ~?i~~ ~ PORT NECHES - .r NET DUE 30 DAYS O CITY OF PORT ARTHUR E MARTIN ASPHALT p P.O. BOX 1089 M DEPT. 8 T ACCOUNTS PAYABLE T P.O. BOX 3078 a PORT ARTHUR TX 77641 ~ HOUSTON TX 77253-3078 ~ ® • • ~ CUSTOMER PICKUP 6034 001-12035318 60 ~~ '-~~ ~ ~ ' 122 GA 12707 ~ CRS-2P 2.750 3,377.0 SCANNE© JUN 0 0 2009 ,~~y xd V ~d~tiy Qq~ STREET DIVISION 0~1-12{)5-551.~bL . o~ t ,. PLEASE SEE REVERSE SIDE FOR IMPORTANT TERMS AND CONDITIONS. MAY BE CHARGED ONOALL INVOICES NOT PAID WITH NITHE TERMS SHOWN ON TH SENVOICE ~ AMOUNT DUEI ~e~ _ 3,377.00 F°LEASE RETURN T9~IIS STUEb VI/iTFI REIIIIiTTANCE ~I N ~ Product Sales, L.L.C. • dba MARTIN ASPHALT COMPANY s CITY OF PORT ARTHUR ~ P.O. BOX 1089 ~ ACCOUNTS PAYABLE a PORT ARTHUR TX 77641 ~ • • ~~ i s I 1699 6/03/200 ®iJ~ ®AT~ 7/03/2009 REMIT TO MARTIN ASPHALT DEPT. 8 P.O. BOX 3078 HOUSTON TX 77253-3078 ~'N ~ Product Sales, L.L.C. dba TIN ASPHALT COMPANY ,. I3~'~~ PORT NECHES ~°11~'~~ ,, ~ ~(,~,~L~{~ u~ 16991 1-016991 8/13/2009 9/12/2009 NET DUE 30 DAYS S R o CITY OF PORT ARTHUR e MARTIN ASPHALT p P.O. BOX 1089 M DEPT. 8 ACCOUNTS PAYABLE T P.O. BOX 3078 p PORT ARTHUR TX 77641 p HOUSTON TX 77253-3078 CUSTOMER PICKUP I 7132 1001-12035318600 18 GA 10707 RS-2 ~~~~ ~ ~~~~~ ~.~T ST1~~ET DIVISBC3N 031-1243-531.3 ~ . 0 0 S-rocKPltE I $''~ GAS ' / 2.2500 ' ( I PLEASE SEE REVERSE SIDE FOR IMPORTANC TER'VIS AND CONDITTONS.i MAYNBE CHARGED ONOALI INVOICES NOTNPA D WtITH NITHE TERMS SHOWN ON TH SENVOICE. AIVIOU NT ®UEI ~~~ PLEASE RETURN THIS STUB V1/ITH REMITTANCE ~~ ~ Product Sales, L.L.C. ®~E ~~4TE REMIT TO ~ 9/12/2009 dba MARTIN ASPHALT COMPANY p CITY OF PORT ARTHUR MARTIN ASPHALT L P.O. BOX 1089 DEPT. 8 ~ ACCOUNTS PAYABLE P.O. BOX 3078 T PORT ARTHUR TX 77641 HOUSTON TX 77253-3078 0 264011 ~ 45380 ~ 411.75 411.75 PORT NECHES Product Sales, L.L.C. o- PHALT COMPANY S R 0 CITY OF PORT ARTHUR M MARTIN ASPHALT p P.O. BOX 1089 I DEPT. 8 ACCOUNTS PAYABLE T P.O. BOX 3078 p PORT ARTHUR TX 77641 p HOUSTON TX 77253-3078 PICKUP 164' GA I 12107 7126 -1203531860 16991 8/13/2009 264012 DUE DATE •;~ ;.~ 1-016991 9/12/2009 NET DUE 30 DAYS CRS - 2 EMULSION ~~~ S s~~~~~ ~~v~~~Q~ 001-1203-~31.8~. o0 G~PEF/V AVE, - / 5 0 o C,.ot , ~.4v ENO~R - ~ 'f 7 GAS 2.25 PLEASE SEE REVERSE SIDE FOR IMPORTANT TERMS AIQD CONDITTONS.I A FINANCE CHARGE OF 1 1/2°S PER MONTH, WHICH IS A PERCENTAGE OF 78% PER YEAR, AMOUNT DU EI~V~ MAY BE CHARGED ON ALL INVOICES NOT PAID WITHIN THE TERMS SHOWN ON THIS INVOICE. PLEASE RETURN TFYIS STUB WITFI REMITTANCE ~~~-~° Product Sales, L.L.C. dba MARTIN ASPHALT COMPANY S CITY OF PORT ARTHUR 0 ~ P.O. BOX 1089 ~ ACCOUNTS PAYABLE ~ PORT ARTHUR TX 77641 ®iJE ®AT~ 45381 3,705.75 3,705.75 9/12/2009 REMIT TO MARTIN ASPHALT DEPT. 8 P.O. BOX 3078 HOUSTON TX 77253-3078 N - Product Sales, L.L.C. N ASPHALT COMPANY tt.~~ 1 ~ ~_~ ~~l ~-- PORT NECHES I ~ ~ ~ ~ O ~~ 1 Ytl~IYW~ ~ ~ ~ • ~ 16991 8/11/2009 263875 1-016991 ~9/10/2009~ 45263 NET DUE 30 DAYS o CITY OF PORT ARTHUR M MARTIN ASPHALT p P.O. BOX 1089 T DEPT. 8 ACCOUNTS PAYABLE P.O. BOX 3078 p PORT ARTHUR TX 77641 p HOUSTON TX 77253-3078 ,~~N ~ Product Sales, L.L.C. dba MARTIN ASPHALT COMPANY s CITY OF PORT ARTHUR 0 ~ P.O. BOX 1089 ~ ACCOUNTS PAYABLE T PORT ARTHUR TX 77641 0 ®d1~ ®A'f~ 9/10/2009 REMIT TO MARTIN ASPHALT DEPT. 8 P.O. BOX 3078 HOUSTON TX 77253-3078 A FINANCE CHARGE OF 1 1/2% PER MONTH, WHICH IS A PERCENTAGE OF 78% PER YEAR, AMOUNT pUEI I~~ MAY BE CHARGED ON ALL INVOICES NOT PAID WITHIN THE TERMS SHOWN ON THIS INVOICE. ~ 1 ~ 9 0 3 . 5 0 9~LEASE RETUR(~I THIS STUB WIT Ii REMITTAPJCE Y ~ _'N ~ Product Sales, L.L.C. db RTIN ASPHALT COMPANY PORT NECHES 16991 18/10/20091 2636`_ 1 1-016991 ~ 9/09/200 NET DUE 30 DAYS v r S R ~ CITY OF PORT ARTHUR ~ MARTIN ASPHALT D P.O. BOX 1089 I DEPT. 8 T ACCOUNTS PAYABLE T P.O. BOX 3078 G PORT ARTHUR TX 77641 p HOUSTON TX 77253-3078 ~ ~ • • • CUSTOMER PICKUP ~ 7116 I 001-12035318600 1511 GAI 10707 I RS-2 1 }~~~~~ I~ ~ . ~h-~~ ~1~ ~ao3- 5 ~I 2 I ~ ~ PLEASE SEE REVERSE SIDE FOR IMPORTANT' TERMS AND COND1110NS.I A FINANCE CHARGE OF 1 7/2% PER MONTH, WHICH IS A PERCENTAGE OF 18% PER YEAR, MAY BE CHARGED ON ALL INVOICES NOT PAID WITHIN THE TERMS SHOWN ON THIS INVOICE. AMOUNT OU EI ~®~ PLEASE RETURN TH15 STUB WITH REMITTAfe7CE ~~ ~- Product Sales, L.L.C. dba MARTIN ASPHALT COMPANY p CITY OF PORT ARTHUR ~ P.O. BOX 1089 ~ ACCOUNTS PAYABLE T PORT ARTHUR TX 77641 O ®U~ DAT'E REMIT TO ~ 9/09/2009 MARTIN ASPHALT DEPT. 8 P.O. BOX 3078 HOUSTON TX 77253-3078 4519 1 353.2 1 353.25 1