HomeMy WebLinkAboutPR 23088: REPAIR OF 15V CABLES ON MAIN SUB SWITCH GEAR AT WATER PURIFICATION PLANT „rt rtlru�_
INTEROFFICE MEMORANDUM
Date: March 31, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 23088 —Ratification of Repair to 15kv Cables on Main Sub Switch Gear at
Water Purification Plant
Introduction:
The intent of this Agenda Item is for the City Council to ratify the City Manager's decision to
approve the repair to 15kv cables. Water Purification Plant 15kv cables that were damaged due
to an electrical arc from B side to A side, which caused the plant to temporarily shut down
until transfer to generator power.
Background:
The Water Purification Plant 15kv cables that were damaged due to an electrical arc from B
side to A side, which caused the plant to temporarily shut down until transfer to generator
power. On January 25, 2023, the City Manager signed an emergency memo, authorizing the
repair. The original estimate for the repairs was $20,000.00, but due to the amount of damage
found when the high voltage panels were opened, additional work was required, which
increased the cost. Electrical Specialties, Inc. was called to diagnose and make repairs, while
the plant ran on generator power.
Budget Impact:
The total budgetary impact is $75,856.68 and funding is available in Account No. 410-40-210-
5318-00-00-000, Equipment Maintenance.
Recommendation:
It is recommended that City Council approve Proposed Resolution No. 23088, ratifying the
City Manager's approval to repair the equipment as described/outlined above.
"Remember, we are here to serve the Citizens of Port Arthur”
PR No. 23088
3/31/23 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION RATIFYING THE CITY MANAGER'S
DECISION TO AUTHORIZE EMERGENCY REPAIR TO
THE 15 KILOVOLT CABLES AT THE WATER
PURIFICATION PLANT, FOR THE TOTAL NOT TO
EXCEED AMOUNT OF $75,856.68 FROM WATER
UTILITIES ACCOUNT NO. 410-40-210-5318-00-00-000,
EQUIPMENT MAINTENANCE.
WHEREAS, 15 kilovolt cables sitpply power to the Water Purification Plant were
damaged due to an electrical arc from B side to A side; and,
WHEREAS, the plant was able to switch to generator power; however; the occurrence
created an urgent response for the restoration of power to the plant; and,
WHEREAS, on January 25, 2023, the City Manager signed an emergency memo,
authorizing the repair to the damaged cables; and,
WHEREAS, the original estimate for the repairs was $20,000.00, but due to the amount
of damage found when the high voltage panels were opened, additional work was required, which
increased the cost; and,
WHEREAS, pursuant to Section 252.022(a)(2) this purchase is authorized because of a
public calamity that requires the immediate appropriation of money to relieve the necessity of the
municipality's residents or to preserve the property of the municipality; and,
WHEREAS, it is authorized pursuant to Section 252.022(a)(3) of the local government
code because of the unforeseen damage to public machinery, equipment, or other property.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
PR No. 23088
3/31/23 bw
Page 2 of 3
THAT, City Council hereby ratifies the City Manager's decision to authorize the
emergency repairs (Exhibit "A") with a budgetary impact of$75,856.68 from Account No. 410-
40-210-5318-00-00-000, Equipment Maintenance; and,
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the
Meeting of the City Council.
READ, ADOPTED, AND APPROVED this day of , 2023
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
L1 Jukiti‘ di)
Valecia Tiz
City Attorney
PR No. 23088
3/31/23 bw
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Ronald Burton Calvin Matthews, . .
City Manager Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
cAzNA AA
Kandy Daniel rY.
Chile Williams, CPPB
Finance Director Purchasing Manager
Exhibit "A"
n j -
INTEROFFICE MEMORANDUM
WATER UTILITIES DEPARTMENT-WATER ADMINISTRATION
Date: January 25, 2023
To: Mr. Ronald Burton, City Manager
From: Calvin Matthews, P.E.;Water Utilities Director
RE: Water Purification Plant Transfer Switch
The transfer switch to transition the plant to generator power is not working. Any interruption from Entergy
will shut down water production.To prevent the potential for any disruptions to water production,the transfer
switch should be repaired as soon as possible.
Water Utilities staff met Electrical Specialties on site in order to coordinate a solution and they will repair the
transfer switch. The preliminary estimated projected budgetary impact to make the repairs is$20,000.00.
Funding is available in the Water Purification Fund Account. No. 410-40-210-5312-00-00-000 Building
Maintenance.
I, Ronald Burton, City Manager, approve the repair of the transfer switch.
; cl 3
Ronald Burton Date
City Manager
"Remember, we are here to serve the citizens of Port Arthur."
Exhibit "B"
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Electrical Specialties Inc Invoice
1550 Langham Road RECEIVED
Beaumont,TX 77707 Date Invoice#
(409)860-5211 * Fax (409)860-5851 MAR 6 2023
TECL# 17109 2/28/2023 26025-SB
Bill To ACCOUNTING
City of Port Arthur
PO Box 1089
Port Arthur, Texas 77641
P.O. No. Terms
Description Amount
Port Arthur Waste Water Treatment Plant
H.O. Mills Rd.
Emergency repair on the 15kv cables on the main sub switch gear.
Labor& Materials 75,856.68
Regulated by The Texas Department of Licensing and Regulations,
PO box 12157 Austin, Texas 78711, 800-803-9202 or 512-463-6599 Subtotal $75,856.68
CREDIT CARD PAYMENTS EXCEEDING $500.00 WILL BE Sales Tax (8.25%) $0.00
CHARGED AN ADDITIONAL 2.5% FEE.
Total $75,856.68
Payments/Credits $0.00
Balance Due $75,856.68