HomeMy WebLinkAboutPR 15463: PORT ARTHUR HISTORICAL SOCIETY (POMPEIIAN VILLA)City of Port Arthur
Finance Department
Memorandum
To: Steve Fitzgibbons, City Manager ,y
From: Deborah Echols, Director of Finance
Date: August 27, 2009
Re: PR 15463
Recommendation
I recommend that the City Council adopt Proposed Resolution 15463, approving a
contract between the City and the Port Arthur Historical Society for the Pompeiian
Villa hostess services of $15,000 and ground maintenance of $4,800 for the 2009-
2010 fiscal year in the total amount of $19,800.
Background
The Port Arthur Historical Society provides hostess service and ground
maintenance at the Pompeiian Villa. The hostess is available to greet the public
and provide tours of this historic home. A copy of the 2009-2010 Budget for the
Villa, as approved by the Port Arthur Historical Society, is attached for your
information.
Budgetary Effect
This expenditure is funded in the 2009-2010 proposed budget, under the Hotel
Occupancy Tax Fund account 140-1405-551.59-00, project M97909, in the amount
of $19,800.
Summary
I recommend that the City Council adopt Proposed Resolution 15463, approving a
contract between the City and the Port Arthur Historical Society for the purpose of
funding hostess services and ground maintenance for the Pompeiian Villa for the
2009-2010 fiscal year.
P. R. NO. 15463
JJA 08/25/09
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND THE
PORT ARTHUR HISTORICAL SOCIETY FOR THE
PURPOSE OF FUNDING THE POMPEIIAN VILLA FOR
THE 2009-2010 FISCAL YEAR IN THE AMOUNT OF
$19,800, Account # 140-1405-551.59-00, M97909
WHEREAS, the City Council recognizes that the Port Arthur Historical Society and the
operation of the Pompeiian Villa are valuable assets in the community; now therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, said agreement is contingent on the availability of funds in the 2009-2010 fiscal year
budget, to be approved by the City Council.
THAT, the City Manager is authorized to execute the contract attached hereto as Exhibit "A"
on behalf of the City of Port Arthur with the Port Arthur Historical Society, providing funding for
hostess service and grounds maintenance, and
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of September, 2009, AD, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
Terri Hanks, City Secretary
APPROVED AS TO FORM:
! G«^~ ` ~
Mark Sokolow, City Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons, City Manager
Deborah Echols -Finance Director
Z:fnance/resolutionsfpompeiian villa
Exhibit "A"
THE STATE OF TEXAS
KNOW ALL MEN BY THESE PRESENTS;
COUNTY OF JEFFERSON
AGREEMENT
THIS AGREEMENT, made and entered into between the PORT ARTHUR
HISTORICAL SOCIETY (the "Society"), non-profit corporation, and the CITY OF PORT
ARTHUR, TEXAS (the "City"), a municipal corporation;
WHEREAS, the PORT ARTHUR HISTORICAL SOCIETY, and the CITY OF PORT
ARTHUR, in recognizing the importance of the operation of said Pompeiian Villa and benefits
to preservation of history of the City and the economic development of Lakeshore Drive, and the
benefits derived therefrom by patrons of the SOCIETY, and the citizens and visitors to the
CITY, have jointly resolved to enter into an agreement to provide operating funds for said
facility; and
WHEREAS, the CITY OF PORT ARTHUR has agreed to provide operating funds for
the Pompeiian Villa for the 2009-2010 fiscal yeaz (October 1, 2009 -September 30, 2010) in a
sum not to exceed $19,800, said appropriation having been included in the City budget for the
2009-2010 fiscal year;
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements herein set forth, it is agreed between the parties as follows;
THAT, the PORT ARTHUR HISTORICAL SOCIETY agrees to operate the facility
known as the Pompeiian Villa for the benefit of the public, the Society, and the City with the
operating funds for fiscal year 2009-2010 being provided jointly by the SOCIETY, and the CITY
OF PORT ARTHUR and any other entities or persons that agree to provide a portion of said
funds.
THAT, the CITY OF PORT ARTHUR agrees to fund to the PORT ARTHUR
HISTORICAL SOCIETY a sum not to exceed $19,800 for the 2009-2010 fiscal year (October 1,
2009 through September 30, 2010).
THAT, the Society hereby agrees to use the funds payable hereunder from the CITY in
the amount of $15,000 as payment for hostess and in the amount of $4,800 for grounds
maintenance.
THAT, the Society will be responsible for hiring a knowledgeable hostess.
THAT, the SOCIETY shall keep books of account of all Pompeiian Villa expenses and
revenues and shall submit a financial report to the CITY reflecting all receipts and disbursements
by the SOCIETY to operate the Villa.
THAT, the City Manager or his designated representative shall have, upon reasonable
notice, the right to inspect all books and records of the SOCIETY
THAT, upon termination of the operation of the Pompeiian Villa or dissolution of the
PORT ARTHUR HISTORICAL SOCIETY, the Society shall deliver to the City all funds paid
under this contract that have not been expended in accordance with this contract.
Signed and Agreed to on the
Signed and Agreed to on the
day of , 20
PORT ARTHUR HISTORICAL SOCIETY
By
Sam Monroe, President
day of , 20
CITY OF PORT ARTHUR, TEXAS
By
Steve Fitzgibbons, City Manager