HomeMy WebLinkAboutPR 23107: 1ST RENEWAL OF THE CONTRACT WTIH GP EVANS FOR THE MOWING OF THE LANDFILL I '
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: April 12, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
7V
From: Flozelle Roberts, EIT, MEng, MBA, Director of Public Work ��`
RE: P.R. No. 23107—Authorizing the First Renewal of the Contract with GP Evans
for the Mowing of the Landfill
Introduction:
Proposed Resolution No. 23107 seeks City Council's approval to renew the Landfill mowing
agreement with GP Evans Contractors of Winnie, Texas, for a projected budgetary impact of
$87,420.00.
Background:
On March 30, 2021, City Council approved and awarded the contract for the mowing of the
Landfill's grounds to GP Evans Contractors,LLC of Winnie, Texas, for a one(1)year term with
the option to renew the contract for two additional one-year periods through resolution 21-126.
The contract period is nearing completion, and staff would like to renew the current contract.
Budget Impact:
Funding is available in the Solid Waste Landfill Other Contractual Service Account— 403-50-
320-5470-00-00-000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
• _
Recommendation:
It is recommended that the City Council approves the first renewal for the Landfill mowing
services with GP Evans Contractors, LLC of Winnie, Texas, for a projected budgetary impact
of$87,420.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.23107
04/12/2023 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD YEAR (FINAL
RENEWAL) OF THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND GP EVANS CONTRACTORS, LLC OF
WINNIE, TEXAS, FOR THE ANNUAL MOWING OF THE
LANDFILL WITH A PROJECTED BUDGETARY IMPACT OF
$87,420.00. FUNDING IS AVAILABLE IN THE SOLID WASTE
LANDFILL OTHER CONTRACTUAL SERVICE ACCOUNT,
ACCOUNT NO. 403-50-320-5470-00-00-000.
WHEREAS, the City entered into an agreement with GP Evans Contractors, LLC per
Resolution 21-126 for the annual mowing of the Landfill's grounds with the option to renew for two
(2) additional one-year periods; and,
WHEREAS, Resolution 22-186 authorized the second year (first renewal) of the moving
contract with GP Evans Contractors; and,
WHEREAS,the City wishes to exercise the option to renew for an additional one(1)year
period for a budgetary impact of$87,420.00; and,
WHEREAS,this is the third and final year of the contract; now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby authorizes and directs the City
Manager to execute on behalf of the City the final renewal of the contract with GP Evans
Contractors,LLC of Winnie,Texas,(attached as Exhibit A)for the annual mowing of the Landfill's
grounds; and,
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the
Council.
P.R.23107
04/12/2023 FCR
Page 2 of 3
READ,ADOPTED,AND APPROVED,this day of ,2023 AD,
at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
•
NOES:
Thurman Bill Bartle
Mayor
ATTEST:
Sherri Bellard, TRMC
City Secretary
APPROVED AS TO FORM:
-XA41alecia R. izeno, Esq.
City Attorney
P. R.23107
04/12/2023 FCR
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Ronald Burton, CPM
City Manager
ozelle . Roberts , MEng, MBA
Directo Public ks
Cli on Williams, CPPB
Purchasing Manager
CA../N n
Kandy K. Dal
Director of Finance
P. R. 23107
Exhibit
A
RENEWAL CONTRACT FOR THE ANNUAL MOWING OF THE LANDFILL'S
GROUNDS
THIS AGREEMENT, made this day of , 2023,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and
GP Evans Contractors, LLC hereinafter called "CONTRACTOR."
WITNESSETH: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution Number 21-126, the City entered into a one (1) year contract
with the option to renew for two additional one-year periods. The parties hereby
agree to exercise said option for the third year (final renewal). The term of this
Contract shall be from April 26, 2023 to April 25, 2024. The City can terminate this
contract at its convenience which includes, but is not limited to, funding not being
available in any budget cycle with thirty(30) days written notice.
2. The Contractor will perform work as stated in the Contract Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein for the sum of
$ 87,420.00.
5. The term "Contract Documents" means and includes the following:
a) Agreement
b) General Information*
c) Specifications*
d) Bid*
c) Bid Bond*
f) Notice to Proceed*
* The items were attached to the original letting contract. This agreement is
only included in the renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
A- 1
7. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed
by their duly authorized officials,this Agreement in(2 copies)each of which shall be
deemed an original on the date first above written.
Signed on the day of 2023
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY CITY MANAGER
Signed on the day of 2023
ATTEST CONTRACTOR
BY
CITY SECRETARY GP Evans Contractors, LLC
Winnie, Texas
Print Name:
Title:
A- 2