HomeMy WebLinkAbout23114: PURCHASE OF 840 ITRON TRANSIMITTERS vy +III
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INTEROFFICE MEMORANDUM
Date: April 12, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 23114—Purchase of 840 Itron Transmitters
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to purchase
840 residential and small commercial water meter electronic transmitters. These transmitters are
being purchased to replace failed units in the field as well as install new service connections.
Transmitters are sole source from Itron through Republic Meter Inc, of Dallas, Texas. The total
price for the 840 transmitters is $81,396.00 and will be charged to Water Utilities Account No.
410-40-205-5318-00-00-000, Equipment Maintenance.
Background:
This procurement is exempt from the bid process under Texas Local Government Code Section
252.022, General Exemptions (a) (7) (D), captive replacement parts or components for
equipment. The transmitters are from a sole-source vendor, the letter is attached.
Budget Impact:
This equipment will cost $81,396.00 and will be maintained in our warehouse inventory until
installation. When installed, the equipment will be charged to the Water Utilities Account No.
410-40-205-5318-00-00-000, Equipment Maintenance.
Recommendation:
It is recommended that City Council approve PR 23114, authorizing the City Manager to
purchase transmitters as described/outlined above.
"Remember, we are here to serve the Citizens of Port Arthur"
PR No. 23114
4/12/23 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF
840 ITRON ELECTRONIC METER TRANSMITTERS
FOR WATER UTILITIES DEPARTMENT FROM
REPUBLIC METER, INC. OF DALLAS, TEXAS WITH A
TOTAL PROJECTED BUDGETARY IMPACT OF
$81,396.00. FUNDS ARE AVAILABLE IN WATER
UTILITIES ACCOUNT NO. 410-40-205-5318-00-00-000,
WATER SYSTEM MAINTENANCE.
WHEREAS, the purchase of electronic transmitters is needed to address the current
transmitter failures and projected replacement needs; and,
WHEREAS, additional electronic transmitters, which are used for the City's residential
and small commercial water meters, are to be available as needed for new installations; and,
WHEREAS,the City standard for these transmitters is Itron transmitters; and,
WHEREAS, staff currently projects this number of transmitters to meet the needs of
operations for approximately six(6)months; and,
WHEREAS, the current distributor and sole source for our area is Republic Meter, Inc.,
of Dallas, Texas(Exhibit"A"); and,
WHEREAS,this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (a) (7) (D), captive replacement parts
or components for equipment; and,
WHEREAS, the sole source quote has been evaluated by Water Utilities Department
(quote sheet attached as Exhibit"B").
PR No. 23114
4/12/23 bw
Page 2 of 3
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, City Manager of City of Port Arthur is hereby authorized and directed to
purchase 840 Electronic Transmitters from Republic Meter, Inc., of Dallas, Texas, in the total
amount of$81,396.00; and,
THAT, funding for this material is to be charged to 410-40-205-5318-00-00-000,
Equipment Maintenance; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2023, at a Regular Meeting of City Council of City of Port Arthur, Texas, by the following vote:
AYES: Mayor •
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
PR No. 23114
4/12/23 bw
Page 3 of 3
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Ronald Burton
City Secretary City Manager
APPROVED AS TO FORM:
/(2-1-P ktiliate
alecia Ti eno
City Attorney
alvin att ews, P.E.
Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
e, „). \\N), )
KandY Daniel
Finance Director
/ ida---CPA(CZ(Z/U,CM b2Acteb
Cli on Williams, CPPB
Purchasing Manager
EXHIBIT "A"
(Sole Source Letter)
Itron
knowle0ge to Shape Your Future
April 13.2023
Rhonda Standbcrr
titilit) Office Manager
Cite of Port Arthur
409-983-8228
Dear Mrs. St:mdbcrry:
Please accept this letter as verification that Republic Meter. Inc is the sole source Authorized Itron
Distributor for all of the Itron products including: I OOW+ radio devices. Itron software.and other Itron
parts for the Cite of Port Arthur.TX.
If'ou have any questions.please do not hesitate to call on me.
Best Regards.
Austin Rosenhacen
Channel Sales Manager- Itron
859-240-9068
2111 North Molter Road tel 509-924-9900
Liberty Lake,WA 99019 fax 509-891-3355
www.itron.com toll-free 800-635-5461
EXHIBIT "B"
(Quote)
Republic Meter Inc. Quote
7324 Gaston Ave Ste 124-365
Dallas, TX 75214
(214) 215-2224
--.1111111111111 , accounting@republicmeter.com
ADDRESS SHIP TO
Rhonda Standberry Rhonda Standberry
City of Port Arthur City of Port Arthur
PO BOX 1089 111 W H.O. Mills Blvd.
Accounts Payable (Water Water Warehouse
Warehouse) Port Arthur,TX 77641
Port Arthur, Texas 77641
QUOTE# DATE EXPIRATION DATE
23-0093 04/10/2023 05/08/2023
SHIP VIA
Ground
ACTIVITY QTY RATE AMOUNT
ERW-1300-402 840 96.90 81,396.00
100W+, Encoder with Integral Connector&Antenna
Connector
Freight Included. TOTAL
$81 ,396.00
Thank You.
Accepted By Accepted Date