HomeMy WebLinkAboutPR 23119: PORT ACRES WASTEWATER TREATMENT PLANT CLARIFIER REHABILITATION ort rth u'r
INTEROFFICE MEMORANDUM
Date: April 13, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 23119—Port Acres Wastewater Treatment Plant Clarifier Rehabilitation
Introduction:
This Agenda Item intends to seek the City Council's approval for the structural repair of the
Clarifiers 401, 403, and 404 at the Port Acres Wastewater Treatment Plant by ALLCO, LLC of
Beaumont Texas for$28,698.00.
Background:
There were violations for Clarifiers 401, 403, and 404 at the Port Acres Wastewater Treatment
Plant during December 2022 TCEQ Inspection. The resealing of weir plates and structure crack
repair are needed based on the inspection. The original lowest quote was below $25,000.
However, during the removal of the weir plates, approximately 100 of the existing anchor bolts
had to be replaced. The final price of the project requires Council approval.
Budget Impact:
The project has a projected budgetary impact of$28,698.00. Funding is available in Account
No. 410-40-225-5318-00-00-000, Equipment Maintenance.
Recommendation:
It is recommended that City Council approve PR 23119, authorizing payment for the
rehabilitation of the Port Acres Wastewater Treatment Plant clarifier, as discussed/outlined
above.
"Remember, we are here to serve the Citizens of Port Arthur"
PR 23119
4/13/23 bw
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY COUNCIL'S
APPROVAL FOR THE REHABILITATION OF THE PORT ACRES
WASTEWATER TREATMENT PLANT CLARIFIER BY ALLCO,
LLC OF BEAUMONT, TEXAS FOR A TOTAL PROJECTED
BUDGETARY IMPACT OF $28,698.00; FUNDING IS AVAILABLE
IN WATER UTILITY ACCOUNT NO. 410-40-225-5318-00-00-000,
EQUIPMENT MAINTENANCE.
WHEREAS, Clarifiers 401, 403, and 404 at the Port Acres Wastewater Treatment Plant
are needed the rehabilitation for the state inspection; and,
WHEREAS, ALLCO, LLC of Beaumont Texas is currently rehabilitating these three
clarifiers as described in the quote attached as Exhibit"A" for$24,900.00; and,
WHEREAS, during the removal of the weir plates, approximately 100 of the existing
anchor bolts had to be replaced, which results in the extra cost(Exhibit"B") for$3,798.00; and,
WHEREAS,the total cost of$28,698.00 requires the Council's approval; and,
WHEREAS, funding is available in Account No. 410-40-225-5318-00-00-000,
Equipment Maintenance.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,a total projected budgetary impact of$28,698.00 is authorized; and,
THAT, funding is available in Account No. 410-40-225-5318-00-00-000, Equipment
Maintenance; and,
THAT, a copy of the caption of the Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2023 at
a meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
PR 23119
4/13/23 bw
Page 2 of 2
Councilmembers:
•
NOES: •
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
al Tizen Ronald Burton
City Attorney City Manager
Calvin Matthews, P.E.
Water Utilities Director
APPROVED AS TO AVAILABILITY OF
FUNDS:
1000
aft/Kandy Daniel Y C 7 on Williams, CPPB V
Finance Director Purchasing Manager
ALICO
DESIGN BUILD
CONSTRUCTION MANAGEMENT
GENERAL CONTRACTOR
P. O. Box 3684, Beaumont, Texas 77704 Phone: 409-860-4459 Fax: 409-860-3857
Email: allco@allco.com
February 24,2023
Attn: Joseph Teslar, Wastewater Treatment Superintendent
City of Port Arthur
444 4th Street
P.O. Box 1089
Port Arthur, Texas 77640
Re: Clarifier Repairs—Port Acres WWTP
City of Port Arthur
Dear Joe:
Please below pricing for clarifier repairs, as you requested. I have separated the different repairs
for your reference. Note that the individual clarifier will need to be shut down,and the water level
dropped below the trough.
1) Install caulking between stainless steel weirs and concrete trough, on Clarifier No. 1. The
weir plates will be loosened, and an NP-1 sealant shall be placed between the plates and
trough. Weir plates will then be leveled and tightened. We will perform this work for
Eight Thousand Three Hundred Dollars ($8,300.00).
2) Install caulking between stainless steel weirs and concrete trough, on Clarifier No. 3. The
weir plates will be loosened, and an NP-1 sealant shall be placed between the plates and
trough. Weir plates will then be leveled and tightened. We will perform this work for
Eight Thousand Three Hundred Dollars ($8,300.00).
3) Install caulking between stainless steel weirs and concrete trough, on Clarifier No. 4. The
weir plates will be loosened, and an NP-1 sealant shall be placed between the plates and
trough. Weir plates will then be leveled and tightened. We will perform this work for
Eight Thousand Three Hundred Dollars($8,300.00).
If you have any questions, please call in care of the undersigned.
Sincerely,
ALLCO LLC
Keith Burrell
LI
DESIGN BUILD
A . 0000NSTRUCTION MANAGEMENT
GENERAL CONTRACTOR
P. O. Box 3684, Beaumont, Texas 77704 Phone: 409-860-4459 Fax: 409-860-3857
Email: allco@allco.com
April 12,2023
Attn: Joseph Teslar, Wastewater Treatment Superintendent
City of Port Arthur
444 4'h Street
P.O. Box 1089
Port Arthur,Texas 77640
Re: Clarifier Repair—Port Acres WWTP
City of Port Arthur
Dear Joe:
Please find below,pricing on replacing 100 stainless steel expansion bolts which anchor the weir
plates to the concrete wall. The existing were loose/broken and could not be used. This
replacement was not included in the original pricing.
This cost will be Three Thousand Seven Hundred and Ninety-Eight Dollars ( $3,798.00 ). A
breakdown on the bolts is as follows: #401 —38 each,#403 — 16 each, #404—48 each.
If you have any questions,please call in care of the undersigned.
Sincerely,
ALLCO LLC
Keith Burrell
PO BOX 1089 Purchase Order
city of 131PORT ARTHUR,TX 77641-1089 Fiscal Year 2023 Page 1 of 1
THIS NUMBER MUST APPEAR ON ALL INVOICES,
*VA rthur PACKAGES,AND SHIPPING PAPERS.
Texas
Purchase Order Number 22302549
Bill To BIL Ship To PT
City of Port Arthur PORT ACRES WWTP Purchase Order Date 02/28/2023
PO Box 1089 3001 Highway 365 W Department WASTEWATER TREATMENT
Port Arthur, TX 77641 PORT ARTHUR, TX 77640
Required By 02/23/2023
Vendor 485
ALLCO, LLC
P 0 BOX 3684
BEAUMONT, TX 77704
VENDOR PHONE NUMBER VENDOR EMAIL VENDOR NUMBER REQUISITION NUMBER BUYER NAME DELIVERY REFERENCE
409-860-4459 kburrell@allco.com 485 12303622 Clifton Williams
NOTES
CLARIFIER WEIR RECAULKING
The Above Purchase Order Number Must Appear On All Correspondence-Packing Sheets And Bills Of Lading
1 RECAULK CLARIFIER FC401 WEIRS PER TCEQ INSPECTION 1.0000 EACH $8,300.0000 $8,300.00
Ship Email:joseph.teslar@portarthurtx.gov
GL 4:410-40-225-5318-00-00-000- $8,300.00
2 RECAULK CLARIFIER FC403 WEIRS PER TCEQ INSPECTION 1.0000 EACH $8,300.0000 $8,300.00
Ship Email:joseph.teslar@portarthurtx.gov
GL#:410-40-225-5318-00-00-000- $8,300.00
3 RECAULK CLARIFIER FC404 WEIRS PER TCEQ INSPECTION 1.0000 EACH $8,300.0000 $8,300.00
Ship Email:joseph.teslar@portarthurtx.gov
GL#:410-40-225-5318-00-00-000- $8,300.00
This instrument has been audited in the manner required by local government regulations and laws. Your jurisdiction's
specific legal text may be placed in this area.
Total Ext.Price $24,900.00
I �
tfik
liftonms Authorized Signature Purchase Order Total $24,900.00
Purchasing Copy