HomeMy WebLinkAboutPR 23121: CHANGE ORDER TO WITH GULF COAST FOR THE VARIOUS STREETS ROADWAY IMPROVEMENT PROJECT 410 City of ..',
ort t-thur
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: April 27,2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager //
From: John Cannatella,PE,City Engineer
RE: PR23121:Various Streets Roadway Improvement Project;District 2&3—Gulf Coast a CRH
Company of Beaumont,Texas-Change Order#2 increasing the original contract amount by
$499,205.60 for the removal of 7th Street entirely,adding Evergreen Drive (Bernhardt
Drive to Dead End),the addition of cement stabilized backfill, and quantity adjustments on
the remaining streets.
Introduction:
The intent of this agenda item is to authorize the City Manager to execute Change Order No.2 for the Various
Streets Roadway Improvement Project; District 2 & 3 that increases the original contract amount by
$499,205.60 for the removal of 7th Street entirely, adding Evergreen Drive (Bernhardt Drive to Dead End),
the addition of cement stabilized backfill,and quantity adjustments on the remaining streets.
Background:
Pursuant to Resolution 22-399 the City of Port Arthur awarded a contract for Various Streets Roadway
Improvement Project; District 2 & 3 to Gulf Coast a CRH Company of Beaumont, Texas. The contract was
advertised and bid under P22-074 for the rehabilitation of twenty-three (23) streets for an amount of
$10,208,437.93.
Pursuant to Resolution 22-451, approved by Council, four(4) streets were removed from the twenty-three (23)
streets, changing the new number of streets to a total of nineteen (19) streets. The original contract amount of
$10,208,437.93 was reduced by$2,473,929.00 to the new contract amount of$7,734,508.93. Change Order No.
1 also reduced the original number of contract completion days from 700 calendar days by110 days to new
contract number of completion days to 590 calendar days. The new contract completion date is October 2,2024.
Change Order No.2 is being presented by Gulf Coast a CRH Company of Beaumont,Texas,for the entire removal
of 7th Street from Stadium Road to Williams Avenue; the addition of Evergreen Drive from Bernhardt Drive
to Dead End,the addition of cement stabilized backfill,and quantity adjustments on the remaining streets for the
amount of$499,205.60. Change Order No. 2 will increase the original contract amount of$7,734,508.93 by
$499,205.60 to the new contract amount of$8,233,714.53.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\UP.PROJECTS\Year 2022\VARIOUS STREETS Phase 2 Dist 2-3\Change Orders\Change Order 2\Agenda Memo Dist 2-3 Change Order K2.docx
Budget Impact:
Funds are available in the Street Program,Capital Improvement Project Account No.307-21-053-8517-00-10-
000.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 23121 with Gulf Coast a CRH
Company of Beaumont,Texas,authorizing the City Manager to execute Change Order No.2 to the Various
Streets Roadway Improvement Project-District 2 & 3; removing 7'1' Street from Stadium Road to Williams
Avenue, adding Evergreen Drive (Bernhardt Drive to Dead End), adding cement stabilized backfill, and
adjusting quantities to the remaining streets for the amount of $499,205.60, increasing the original contract
amount from $7,734,508.93 to the new contract amount of$8,233,714.53.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PRNo. 23121
4/27/2023 mje
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 2 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND GULF COAST A CRH COMPANY OF BEAUMONT,
TEXAS, FOR THE VARIOUS STREETS ROADWAY IMPROVEMENT
PROJECT-DISTRICT 2 & 3, REMOVING 7TH STREET (STADIUM
ROAD TO WILLIAMS AVENUE), ADDING EVERGREEN DRIVE
(BERNHARDT DRIVE TO DEAD END), ADDING CEMENT
STABILIZING BACKFILL, AND ADJUSTING QUANTITIES ON THE
REMAINING STREETS FOR THE AMOUNT OF $499,205.60;
INCREASING THE PREVIOUS CONTRACT AMOUNT OF
$7,734,508.93 TO THE NEW TOTAL CONTRACT AMOUNT OF
$8,233,714.53. FUNDING IS AVAILABLE IN THE CAPITAL
IMPROVEMENT PROJECT ACCOUNT 307-21-053-8517-00-10-000.
WHEREAS, pursuant to Resolution No. 22-399, the City Council awarded a
contract for the Various Streets Roadway Improvement Project-District 2 &3 to Gulf Coast
a CRH Company of Beaumont, Texas, with a projected budgetary impact of
$10,208,437.93; and,
WHEREAS, pursuant to Resolution 22-451, approved by Council, four (4) streets
were removed from the twenty-three (23) streets, changing the new number of streets
in the improvement program to nineteen (19) streets; and,
WHEREAS, Change Order No. 1 reduced the original contract amount of
$10,208,437.93 by $2,473,929.00 resulting in the new contract amount of
$7,734,508.93; and,
WHEREAS, additionally, Change Order No. 1 reduced the original number of
contract completion days from 700 calendar days by 110 days to 590 calendar days
resulting in the new contract completion date of October 2, 2024; and,
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PR No. 23121
4/27/2023 mje
Page 2 of 4
WHEREAS, proposed Change Order No. 2 is being presented by Gulf Coast a CRH
Company of Beaumont, Texas, for the removal of 7th Street (Stadium Road to Williams
Avenue), the addition of Evergreen Drive (Bernhardt Drive to Dead End), the addition of
cement stabilized backfill, and adjustments to quantity for the remaining streets, see
Exhibit A; and,
WHEREAS, proposed Change Order No. 2 will add $499,205.60 to the contract,
increasing the contract amount of $7,734,508.93 to a new total contract amount of
$8,233,714.53; and,
WHEREAS, approval of Change Order No. 2 is herein deemed an appropriate
action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 2 is herein approved and the City Manager is hereby
authorized to execute said Change Order No. 2 to the contract between the City of Port
Arthur and Gulf Coast a CRH Company of Beaumont, Texas; and,
THAT, Change Order No. 2 presented by Gulf Coast a CRH Company of Beaumont,
Texas, for the removal of 7th Street (Stadium Road to Williams Avenue), the addition of
Evergreen Drive (Bernhardt Drive to Dead End), the addition of cement stabilized backfill,
and adjustments to quantity for the remaining streets; and,
PR No.23121
4/27/2023 mje
Page 3 of 4
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D.
2023 at a meeting of the City of Port Arthur, Texas by the following
vote: Ayes: Mayor:
Council members:
Noes:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tiz no, Esquire Ron Burton
City Attorney City Manager
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23121 Dist 2-3 CO No.2.docx
PR No.23121
4/27/2023 mje
Page 4 of 4
APPROVED AS FOR AVAILABILITY OF
FUNDS:
KC �- ,r, cA_A,\.__ID
Kandy K. Dani
Director of Finance
Flozelle C. Roberts, EIT, MEng, MBA
Director of Public Works
dada/06'4 611 41(4 t
Cli on Williams, CPPB
Purchasing Manager
EXHIBIT A
Page 1 of 2
CITY OF PORT ARTHUR
Public Works Engineering
DATE: APRIL 13,2023
PROJECT: VARIOUS STREET REHABILITATION-DIST 2&3
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: GULF COAST A CRH COMPANY OF BEAUMONT,TX
CHANGE ORDER NO.: 2
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project:
Item Item Description Unit Original Unit Price Original New Quantity Added New Amount
No. Code Quantity Amount
DISTRICT 2
Duff Dr(Procter St to Lakeshore Dr)-(ST3035)
1 400.005 CEM STABIL BKFL TON 0 $ 96.50 $ - 160 $ 15,440.00
Pecos Ave(Lewis Dr to 7th St)-(ST3038)
1 400.005 CEM STABIL BKFL TON 0 $ 96.50 $ - 433 $ 41,784.50
Williams Ave(Lewis Dr to 6th Ave)-(ST3039)
1 400.005 CEM STABIL BKFL TON 0 $ 96.50 $ - 514 $ 49,601.00
$
Lakefront Dr(T.B.Ellison Pkwy to N.Levee)-(ST4002) $ -
1 247.002 FLEX BASE(TY A)(GR 1-2)(4")(COMPL IN PL) SY 7,251 $ 17.50 $ 126,892.50 3527 $ 61,722.50
2 251.001 REWORKING BASE COURSE(6")(ORD COMP) SY 3,175 $ 12.75 $ 40,481.25 6518 $ 83,104.50
3 310.001 PRIME COAT(AE-P) GAL 1,473 $ 9.80 $ 14,435.40 627 $ 6,144.60
4 340.001 D-GR HMA TY-D PG64-22(2")(SURFACE COURSE) TON 838 $ 200.00 $ 167,600.00 398 $ 79,600.00
$ -
7th St(Stadium Rd to Williams Ave)-(ST3047) $ -
1 REMOVAL OF STREET ENTIRELY FROM PROJECT $ 439,760.50 $ (439,760.50)
DISTRICT 3
Evergreen Dr(Ferndale Dr to Griffing Dr)-(ST3054)
1 400.005 CEM STABIL BKFL TON 0 $ 96.50 $ - 351 $ 33,871.50
Tyrrell Pkwy(32nd St to Woodlawn St)-(ST4006)
1 400.005 CEM STABIL BKFL TON 0 $ 96.50 $ - 294 $ 28,371.00
Woodrow Dr(32nd St to Rosedale Dr)-(ST4003)
1 400.005 CEM STABIL BKFL TON 0 $ 96.50 $ - 302 $ 29,143.00
West Park Dr(32nd St to South Park Dr)-(ST4005)
1 400.005 CEM STABIL BKFL TON 0 $ 96.50 $ - 205 $ 19,782.50
Sunken Court(Rosedale Dr to South Park Dr)-(ST4007)
1 132.001 EMBANKMENT(VEHICLE)(ORD COMP)(TY C) CY 0 $ 60.90 $ - 586 $ 35,687.40
2 247.002 FLEX BASE(TY A)(GR 1-2)(2")(COMPL IN PL) SY 3,789 $ 8.50 $ 32,206.50 2283 $ 19,405.50
3 251.001 REWORKING BASE COURSE(6")(ORD COMP) SY 3,789 S 5.50 $ 20,839.50 2283 $ 12,556.50
4 275.001 CEMENT TREAT(MIX EXST MTL&NW BS)(8")(DC) SY 3,789 $ 6.55 $ 24,817.95 2283 $ 14,953.65
5 275.002 CEMENT SUPER SLURRY(4%)(DRY WT)(DEL)(COMPL IN PL) TON 61 $ 367.00 $ 22,387.00 37 $ 13,579.00
6 310.001 PRIME COAT(AE-P) GAL 758 $ 9.75 $ 7,390.50 457 $ 4,455.75
7 340.001 D-GR HMA TY-D PG64-22(2")(SURFACE COURSE) TON 438 $ 187.10 $ 81,949.80 264 $ 49,394.40
8 340.002 D-GR HMA TY-D PG64-22(1.5")(TRANSITIONS) TON 95 $ 269.50 $ 25,602.50 94 $ 25,333.00
9 400.005 CEM STABIL BKFL TON $ 96.50 $ - 326 $ 31,459.00
10 479.002 ADJUSTING MH(LIDS&COVERS) EA 1 $ 877.00 $ 877.00 1 $ 877.00
11 529.001 CONCRETE CURB&GUTTER COMBINED(COMPL IN PL)(TY I) LF 0 $ 36.40 $ - 2489 $ 90,599.60
Evergreen Dr(Bernhardt Dr to Dead End)-(ST0000)
1 104.001 REMOVING CONCRETE(CURB&GUTTER COMBINED)(INCL SAW CUT) LF 0 $ 3.95 $ - 1155 $ 4,562.25
2 251.001 REWORKING BASE COURSE(6")(ORD COMP) SY 0 $ 7.25 $ - 1467 $ 10,635.75
3 275.001 CEMENT TREAT(MIX EXST MTL&NW BS)(8")(DC) SY 0 $ 8.75 $ - 1467 $ 12,836.25
4 275.002 CEMENT SUPER SLURRY(4%)(DRY WT)(DEL)(COMPL IN PL) TON 0 $ 367.00 $ - 18 $ 6,606.00
5 310.001 PRIME COAT(AE-P) GAL 0 $ 11.15 $ - 293 $ 3,266.95
6 340.001 D-GR HMA TY-D PG64-22(2")(SURFACE COURSE) TON 0 $ 220.00 $ - 170 $ 37,400.00
7 340.002 D-GR HMA TY-D PG64-22(1.5")(TRANSITIONS) TON 0 $ 415.00 $ - 47 $ 19,505.00
8 340.003 D-GR HMA TY-D PG64-22(1.5"-3")(DRWYS) TON 0 $ 2,400.00 $ - 3 $ 7,200.00
9 400.005 CEM STABIL BKFL TON 0 $ 96.50 $ - 144 $ 13,896.00
S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2022\VARIOUS STREETS Phase 2_Dist 2-3\Change Orders\Change Order 2\Gulf Coast CO#2
10 479.001 ADJUSTING INLETS(LOWER INLET TOPS)(6"-12") ' EA 0 5 5,825.00 f$
1: i 52� 9.0 CONCRETE CURB&GUTTER COMBINED(COMPL IN PLHTY 1 S :1,650.00
�i ) LF 0 5 36.4C $ :155 5 42,042.00
1 Miscellaneous
DISTRICT 2&3
ROADWAY EXCAVATION&BACKFILL(6"-S'((LIMESTONE BASE)
DRIVEWAYS(REMOVE&REPLACE) TON 0 $ 175.00 I$ - IXS :7,500.00
SF 0 I S 5C-CC 'I S ( 100 $ 5,000.00
TOTAL CHANGE ORDER $ 499,205.60
I
ORIGINAL CONTRACT AMOUNT $ 7,734,508.93 NEW CONTRACT
AMOUNT
ORIGINAL CONTRACT AMOUNT:I 5 10,208,437.93
TOTAL AMOUNT OF CHANGE ORDER NO.1: (2,473,929.001
TOTAL: $ 7,734,508.93
TOTAL AMOUNT OF CHANGE ORDER NO.2: $ 499,205.60
PERCENT OF CHANGE ORDER NO.1: -24.23%
PERCENT OF CHANGE ORDER NO.2: 4.89%
TOTAL PERCENT OF CHANGE ORDER NOs.1&2: -19.34%
NEW CONTRACT AMOUNT: S 8.233.714.53
ORIGINAL CONTRACT COMPLETION DATE: October 2,2024
NO CALEN R AYS HAVE BEEN ADDED TO CHANGE ORDER NO.2
PREPARED BY:
REVIEWED BY:
,/,6tt
Jennif r dwards,BAAS,MBA; CIP Manager Martin Flood,Project Manager
I�
APPROVED BY:
APPROVED BY:
7
Zach Legetect Manager;Gulf Coast a CRH Company John Cannatella,PE,City Engineer
APPROVED BY; APPROVED BY:
Flozeile C.Roberts,EIT,MEng,MBA, Director of Public Works Clifton Williams,CPPB,Purchasing Manager
APPROVED BY:
Ron Burton,City Manager
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