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Home My WebLink AboutPR 23137: PURCHASE OF GARBAGE CANS Cm,'of nrt rthu Tet, www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 1, 2023 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Flozelle C. Roberts, E.I.T., M.Eng., M.B.A., Public Works Director RE: P.R. 23137—Authorizing the purchase of 648 95- gallon garbage cans from Sierra Container Group Introduction: The intent of this agenda item is to authorize the City Manager to purchase 648 95-gallon garbage cans from Sierra Container Group of Ocala, Florida, under National Cooperative Purchasing Alliance (NCPA), a part of Omnia Partners Contract No. 02-58 for the Solid Waste Residential Garbage Division for the not-to-exceed amount of$40,682.00. Background: The Public Works Solid Waste—Residential Garbage Division issues and replaces lost, stolen, and damaged garbage cans to Port Arthur residents as requested by the authorities and residents. The purchase of the residential garbage cans is needed to replenish inventory for continued service to citizens and compliance with City ordinances and state and federal laws. Budget Impact: There will be a budgetary impact of $40,682.00 for this purchase from the Solid Waste — Residential Garbage Division's Minor - Equipment Account, account number 403-50-310- 5240-00-00-000. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Recommendation: It is recommended that the City Council approves P.R. 23137 authorizing the City Manager to purchase 648 95-gallon garbage cans from Sierra Container Group of Ocala, Florida. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.23137 05/01//2023 FCR Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE 648 GARBAGE CANS FROM SIERRA CONTAINER GROUP OF OCALA,FLORIDA,UNDER NCPA CONTRACT NO.02- 58,IN THE AMOUNT OF $40,682.00. FUNDING IS AVAILABLE IN THE PUBLIC WORKS SOLID WASTE RESIDENTIAL GARBAGE DIVISION—MINOR EQUIPMENT ACCOUNT,ACCOUNT NUMBER 403-50-310-5240-00-00-000. WHEREAS,the Public Works Department Solid Waste Residential Garbage Division issues and replaces lost, damaged, and stolen garbage cans for residents throughout the year; and, WHEREAS,the purchase of residential garbage cans is needed to replenish inventory for the continued service to citizens and compliance with City ordinances; and, WHEREAS,Chapter 271 of the Texas Local Government Code allows a city,by resolution of its governing body, to participate in cooperative purchasing programs, such as Omnia Partners Cooperative Purchasing Program, as an alternative to formal bid process; and, WHEREAS,pursuant to Resolution Nos. 11-195 and 18-140,the City of Port Arthur entered into interlocal agreements for the cooperative purchasing with National Cooperative Purchasing Alliance (NCPA) which is now Omnia Partners; and, WHEREAS,Sierra Container Group of Ocala,Florida,is a participant of the NCPA/Omnia Partners Cooperative Purchasing Program; and, WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as Exhibit A; now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, P. R.23137 05/01//2023 FCR Page 2 of 3 THAT, the City Council hereby authorizes the City Manager to purchase 648 95-gallon garbage cans from Sierra Container Group of Ocala, Florida, through NCPA/Omnia Partners Contract number 02-58 for$40,682.00; and, THAT, funding is available in the Public Works Department Solid Waste Residential Garbage Division's Minor Equipment account,account number 403-50-310-5240-00-00-000;and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ,ADOPTED,AND APPROVED,this day of ,2023 AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard, TRMC City Secretary P. R.23137 05/01//2023 FCR Page 3 of 3 APPROVED AS TO FORM: (1_,Cet-t g-vt, k eD 1/U Valecia R. q izeno, Es . �� City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton, CPM City Manager IP �i. ii �4/ �� ozelle a 'oberts, E A�Eng, MBA Directo . 4 ublic W Vidi 7Y\a,1/Dif) C fton Williams, Jr., CPPB Purchasing Manager f D ,u„,_.__ Kandy Daniel Director of Finance EXHIBIT A KN4 QUOTE SIERRA CONFIDENTIAL INFORMATION CONTAINER GROUP NCPA/OMNIA Partners Contract#02-58 Sierra Container Group QUOTE# SO4192377640 6160 SW Hwy 200 - Suite 110 CREATED DATE 4/19/2023 Ocala FL 34476 EXPIRATION DATE 5/20/2023 Office: (626) 262-4963 LEAD TIME 3-4 Weeks BILL TO SHIP TO: Glen White Glen White City of Port Arthur City of Port Arthur 201 H 0 Mills Blvd 201 H 0 Mills Blvd Port Arthur,TX 77640 Port Arthur,TX 77640 409-566-4069 409-566-4069 glen.white@portarthurtx.gov glen.white@portarthurtx.gov NCPA Contract#02-58 Sales Contact Name: Woes Glakas Email: Wes@SierraContainer.com Phone: 623-523-9095 Product Description Quantity Price I Line Total 95 Gallon Sierra Roll Out Cart 648 $59.00 $38,232.00 \\hecis 10"Plastic Quick Release-3/4" Axle S0.00 S0.00 Type ypc Garbage $0.00 S0.00 Body Color FOREST GREEN-7C-605006-G2 S0.00 S0.00 Lid Color F()REST GREEN -7C-605006-G2 $0.00 S0.00 Brand Plate Charge Yes I * $500.00 $500.00 Body Brand Both Sides Same-White $0.00 $0.00 lid Brand None $0.00 $0.00 • lid Assembly Lids Assembled $0.00 $0.00 Serial#Bar Code Matching Barcode/Serial#Laser Engraved $0.00 $0.00 .v N/A $0.00 S0.00 Warranty Standard 10 Year Warranty S0.00 S0.00 Subtotal: $38,732.00 Freight: (F.O.B. Shipping Point) 1TL 1 SI,950.(0) $1,950.00 Sales Tax: 0.00% $0.00 Total: I $40,682.00 Freight Reference: CII 4254179844 General Notes One Time Fee for Brand Plate Design/Fabrication. Pricing(cart and freight) is based on resin that fluctuates monthly. -Pricing provided via the National Cooperative Purchasing Agreement(NCPA/OMNIA Partners) and Sierra Container Group via Contract Number 02-58. (for more inifo: http://www.ncpa.us/Vendors/Sierre/020Container) www.SierraContainer.com 1 of 2 General Terms and Conditions -This quotation includes CONFIDENTIAL INFORMATION and is not to be shared with anyone except the recipient addressed above. -This quotation does NOT include any applicable sales tax. -Any applicable sales tax will be added to your final invoice. -Pricing is valid for 30 days from receipt,assuming order details are unchanged. -Our pricing is based on the order details outlined in this quotation,including product specifications,options, production volumes and estimated time of delivery. If any of these items change,then a change in the prices quoted may be applicable at time of order. -Freight is an estimate based on the rates provided at time of quote,actual freight cost at the time of shipment will be billed and may be different than the estimates provided. -F.O.B. Shipping Point -Payment Terms: Net 30 Days Accepted By: Company Name: Date: Purchase Order#: THANK YOU FOR THE OPPORTUNITY TO EARN YOUR BUSINESS! www.SierraContainer.com 2 of 2