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HomeMy WebLinkAbout(A2) WILLIE LEWIS - $1,853.76 (PRE-TRAVEL / EVENT FORM) (1\1) CITY OF PORT ARTHUR CITY COUNCIL TRAVEL REQUEST Pre-Travel/Event Form Name of Councilmember: Willie Lewis Date of Request: 5/9/2023 Request to Attend Conference: Texas Department of Emergency Management Request to Attend Additional Session(s): Justification: See attached information Official Dates and Times of Conference: 5/29/2023 First Day of Registration 1:00:00PM Time 5/30/2023 First Day of Sessions 1 Time 6/2/2023 Last Day of Sessions 11�M Time Requested Departure Date: 5/29/2023 Requested Return Date: 6/2/23 Travel Dates will be determined by Conference/Event Itinerary(please attach). Approved Departure Date: Approved Return Date: Mode of Transportation: l Private Veh. City Veh. Air: X Rental Veh. Will be staying at this location: Sandman Signature Downtown Tele.No. 682-842-9350 Estimated Cost: 1) Transportation $482.20 2) Lodging $783.56 3) Meals $288.00 4) Conference Registration Fee $300.00 5) Shuttle Service 6) Other(specify) Total estimated cost of Trip: $1,853.76 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No Amount: $ 288.00 Date Check Needed: 05/26/23 Applicable Account Number: I certify that this trip is of an esse I nature and is required for the proper functioning of this department. Signed:`, Date: Signed: (Councilmember) Date: ACTION BY CITY COUNCIL: APPROVED: NOT APPROVED: Commen.Please note transportation, lodging,registration and shuttle prices are subject to change. The hotel is one block from the convention center. Shuttle Service is not offered. Signed: Date: (City Secretary) NOTE: This form shall be placed on a Regular Meeting agenda of the City Council for approval before any travel arrangements,registration or hotel accomedations are made. The impact of my constituents and the lack of knowledge and preparedness of the former mayor and council members cost the taxpayers 24 million dollars in loss of equipment. From January to June is Hurricane preparedness. 5/10/23, 10:29 AM Passengers—Passenger details for your trip—American Airlines Home i English Search AA.com® American Airlines PLAN TRAViRAVEL INFORMATIOTAANTAGE" Oiwvv r. Passengers New search ROUND TRIP Beaumont, TX to Dallas/ Fort Worth, TX Monday, May 29, 2023 to Friday, June 2, 2023 Your trip total $482.20 Price for all passengers Price and tax information C" Includes taxes and carrier imposed fees Bag and optional fees LL Passenger details Enter names as printed on each passenger's government-issued photo ID. TSA Secure Flight rules We collect your personal data in accordance with applicable laws and regulations, including certain data related to COVID-19 and your health status during the pandemic. Read how we use and protect your personal information. American Airlines privacy policy fJ Passenger 1 ( • Required) https://www.aa.com/booking/passengers7bookingPathStateld=1683732568868-636 1/4 5/10/23, 11:22 AM Sandman Signature Fort Worth Downtown Hotel A Sandman Signature Fort Worth Downtown Hotel • Add More Rooms Your Reservation Texas Division of Emergency Management fri Signature Two Queens - 1 room $ 668.00 0 4 nights a2adu1ts Mon, May 29, 2023 $ 167.00 Tue, May 30, 2023 $ 167.00 Wed, May 31, 2023 $ 167.00 Thu,jun 1, 2023 $ 167.00 Subtotal $ 668.00 Code:2305TEXASD Taxes $ 115.56 Total $ 783.56 Additional Reservation Notes Arrival Time: Special Requests: r Ai https://reservations.sandmanhotels.com/11503PgroupID=3902728#/total 1/3 5/2/23, 12:29 PM Confirmation-Texas Emergency Management Conference 2023 Share my contact information with vendors? No Agenda Item Price Admission Item Admission Fees $300.00 Follow us on: Hotels *...r:,!,F4.,:: : „ . -_,,...;,,,:ry . , -Y - ei-',-.44-- ''' MF The Sandman 4 Signature Fort Worth Downtown Hotel 0 $167.00 x - - Sandman Signature Fort Worth Downtown Hotel If you're looking for a unique hotel in Dallas Fort Worth, look no further! Our 245-room, heritage building on Houston Street is known as "The Show More https://web.cvent.com/event/e971 f35b-a00c-4eb9-9e7f-e0c44cfa64af/confirmation 3/4 5/10/23, 11:31 AM Admission Fees-Texas Emergency Management Conference 2023 TEXAS 4EMERGENCY MANAGEMENT THE CONFERENCE * 2023 * Attendees paying by check or P© should make out to: Texas Division of Emergency Management Address: 313 E Anderson, Austin, TX 78752 Admission Items Admission Fees Military Attendee (with discount) $ 150.00 https://web.cvent.com/evenUe971 f35b-a00c-4eb9-9e7f-e0c44cfa64af/websitepage:19139e75-0be8-4ecf-ba6a-346a38dcd6b5 1/5 5/10/23, 11:31 AM Admission Fees-Texas Emergency Management Conference 2023 Student Attendee (with discount) $ 1 50.00 General Attendee $300.00 Badge Substitution $20.00 Sessions 1342 Cotton Floor Space $3,000.00 1826 https://web.cvent.com/event/e971 f35b-a00c-4eb9-9e7f-e0c44cfa64af/websitePage:19139e75-0be8-4ecf-baba-346a38dcd6b5 2/5 5/9/23, 12:03 PM FY 2023 Per Diem Rates for ZIP 76102 GSA U.S.General Services Administration FY 2023 Per Diem Rates for ZIP 76102 Meals&Incidentals(M&IE) Breakdown First& Primary Destination Count M&IE Continental Incidental LastDay y Lunch Dinner Total Breakfast/Breakfast P Ex enses of Travel Tarrant Arlington/Fort Worth/ County/ Grapevine City of $64 $14 $16 $29 $5 $48.00 Grapevine L 8:309 otL t� about:blank 1/1