HomeMy WebLinkAbout(A1) TIFFANY HAMILTON - $1,585.56 (PRE-TRAVEL / EVENT FORM) (2) (PA) CITY OF PORT ARTHUR
CITY COUNCIL TRAVEL REQUEST
Pre-Travel/Event Form
Name of Councilmember: Tiffany Hamilton Date of Request: 5/17/2023
Request to Attend Conference: Texas Department of Emergency Management
Request to Attend Additional Session(s):
Justification: See attached information
Official Dates and Times of Conference: 5/29/2023 First Day of Registration 1:00:00PM Time
m="687=First Day of Sessions 1 Time
-"..-==Last Day of Sessions 11:30 Time
Requested Departure Date: 5/29/2023 Requested Return Date: 6/3/23
Travel Dates will be determined by Conference/Event Itinerary (please attach).
Approved Departure Date: Approved Return Date:
Mode of Transportation: I Private Veh. City Veh. Air:
Rental Veh. X
Will be staying at this location: & ixctroU n S-+6e1G:++.11a Tele.No.
Estimated Cost: 1) Transportation $150.00
2) Lodging $'793(&'
3) Meals $352.00
4) Conference Registration Fee $300.00
5) Shuttle Service
6) Other(specify)
Total estimated cost of Trip: $1,535,5(;
Are budgeted funds available for this trip? X Yes No
If no indicate source of funds:
Are advance funds requested: Yes X No Amount: $ 352.00
Date Check Needed: 05/26/23 Applicable Account Number:
I certify that this trip is ssential nature and is required for the proper functioning of this department.
Signed: Date: 5i
Ii j 2s-3 Signed:
o it mber) Date:
ACTION BY CITY COUNCIL: APPROVED: NOT APPROVED:
Commen Please note transportation, lodging,registration and shuttle prices are subject to change.
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Signed: Date: �I
(City Secretary)
NOTE: This form shall be placed on a Regular Meeting agenda of the City Council for approval before any travel
arrangements,registration or hotel accomedations are made.
Request for Car Rental
(Turn in AT LEAST 2-4 weeks prior to travel)
Name : Tiffany Hamilton
Traveling to: Fort Worth, TX
Reason: Texas Emergency Mangement Conference
Enterprise Site: (Please V site of preference)
Nederland Site
n1206 Memorial Fwy, Nederland,TX 77627
(409)721-6667
Monday-Friday:7:30 am-6:0Opm,Saturday 09:00am-12:00pm,CLOSED Sunday
Late drop-off
Beaumont Sites
J13980 W Lucas Dr, Beaumont,TX 77706
(409)898-8300
1 710 N MLK Jr Pkwy
(409)835-0623
Monday-Thursday:7:30 am—6:00pm,Saturday 09:00am-12:00pm,CLOSED Sunday
Late drop-off(Lucas Site ONLY)
Groves Site
3349 W Parkway St,Groves,TX 77619
(409)962-3234
Monday-Friday:8:00 am-6:00pm,Saturday 09:00am-12:00pm,CLOSED Sunday
Please enter in the following information:
Pick-up Date:5/29/2023 Time: 8.00 am
Drop-off Date: 6/3/2023 Time: 5:00 pm
IF YOU ARRIVE AFTER LATE-DROP HOURS, YOU ARE NOT REQUIRED TO TURN IN THE RENTAL CAR THAT
SAME NIGHT. YOU ARE REQUIRED TO TURN IN RENTAL CAR FIRST THING IN THE MORNING NO
EXCEPTIONS!!! IFTHIS la NOT FOLLOWED YOU WILL BE RESPOSIBLE FOR ANY EXTRA CHARGES INCURRED.
X
<011. 1U40,tinftillitn Signature
Do not write under this line
Acc. No: Confirmation#
PO# Emailed on:
Is
5/2/23, 12:29 PM Confirmation-Texas Emergency Management Conference 2023
Share my contact information with vendors?
No
Agenda
Item Price
Admission Item
Admission Fees $300,00
Follow us on :
Hotels
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The Sandman
. 40, * Signature Fort
i = ' : ' Worth Downtown
Hotelt -
$167.00
Sandman Signature Fort Worth
Downtown Hotel
If you're looking for a unique hotel in
Dallas Fort Worth, look no further! Our
245-room, heritage building on
Houston Street is known as "The
Show More',
https://web.cvent.com/event/e971f35b-a00c-4eb9-9e7f-e0c44cfa64af/confirmation 3/4
5/10/23, 11:22 AM Sandman Signature Fort Worth Downtown Hotel
.i.01 SANDMAN
Sandman Signature Fort Worth Downtown Hotel
Add More Rooms
Your Reservation
Texas Division of Emergency Management 0
Signature Two Queens - 1 room $ 668.00
4 nights 8 2 adults
Mon, May 29, 2023 $ 167.00
Tue, May 30, 2023 $ 167.00
Wed, May 31, 2023 $ 167.00
Thu,jun 1, 2023 $ 167.00
Subtotal $ 668.00
Code:2305TEXASD
Taxes $ 115.56
Total $ 783.56
Additional Reservation Notes .•00•••••••0
Arrival Time:
Special Requests:
https://reservations.sandmanhotels.com/115033?groupID=3902728#/total 1/3
Emergency Management
Share my contact information with vendors?
No
Need to make changes to your registration? Click below...
View or modify your registration
We look forward to seeing you there.
;;;; Add to
Apple Wallet
Sincerely,
The Conference Committee
Texas Division of Emergency Management
conference@tdem.texas.gov
If you no longer want to receive emails from The Conference, please Opt-Out.
Your payment for the Texas Emergency Management Conference 2023 event has been successfully processed. Please
save this email for your records.
Transaction Information
Item Transaction Information Quantity Amount
Admission Fees $300.00 1 $300.00
Transaction Total $300.00
Registration Confirmation Number: QLNPY4YMFDK
View your registration
If you have any questions about this transaction or email, please contact Jaime Martinez directly at
conference@tdem.texas.gov.
2
5/17/23,4:47 PM FY 2023 Per Diem Rates for Texas
S`% U.S. General Services Administration
FY 2023 Per Diem Rates for Texas
Meals&Incidentals(M&IE) Breakdown
First&
M&IE Continental Incidental LastDay
Primary Destination County Lunch Dinner
Total Breakfast/Breakfast Expenses of
Travel
Tarrant
Arlington/Fort Worth/ County/ $64 $14 $16 $29 $5 $48.00
Grapevine City of
Grapevine
Applies for
all
locations
Standard Rate $59 $13 S15 $26 $5 $44.25
without
specified
rates
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