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HomeMy WebLinkAboutPR 23163: AMENDING RES 23-174 FOR EMERGENCY REPAIR INVOICE APPROVAL N City of ort rthu — WATER UTILITIES DEPARTMENT- INTEROFFICE MEMORANDUM Date: May 11, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 23163 —Resolution Amending Res. No. 23-174 for Emergency Repair Invoice Approval Introduction: On April 11, 2023,the City Council passed Resolution No. 23-174, which contained ratification of the City Manager's decision to authorize the emergency repairs to the North Plant Lift Station. After the passage of the resolution, an error was discovered in the final pay amount. This agenda item requests for an additional payment of$25,714.00 to Brystar Contracting, Inc. for a third party vendor that was also used in the project. The final payment amount of this emergency repair is $603,909.53 and is budgeted for in Water Utilities Account No. 405-40-000-8516-00- 00-000, Project No. WS0005-CON. Background: On April 11, 2023,the City Council passed Resolution No. 23-174,which contained ratification of the City Manager's decision to authorize the emergency repairs to the North Plant Lift Station. This item seeks to amend Resolution No.23-174 to authorized additional payment of$25,714.00 to Bystar Contracting, Inc. Budget Impact: The total budgetary impact of this service is $25,714.00, and is budgeted for in Water Utilities Account No. 405-40-000-8516-00-00-000, Project No. WS0005-CON. The final payment amount of this emergency repair is $603,909.53. Recommendation: It is recommended that City Council amend Resolution No. 23-174 regarding the final payment amount of the emergency repairs to the North Plant Lift Station as discussed/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" PR No. 23163 5/11/23 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 23- 174 AS IT PERTAINS TO THE FINAL PAYMENT MADE TO BRYSTAR CONTRACTING, INC OF BEAUMONT, TEXAS FOR EMERGENCY REPAIRS TO THE NORTH PLANT LIFT STATION; FUNDING AVAILABLE IN THE WATER UTILITIES ACCOUNT NO. 405-40-000-8516-00-00-000, PROJECT NO. WS0005-CON. WHEREAS, on April 11, 2023, the City Council passed Resolution No. 23-174, which ratified the City Manager's decision to authorize the emergency repairs to the North Plant Lift Station by Brystar Contracting, Inc. in total amount not to exceed$578,195.53; and, WHEREAS, after the passage of the resolution, an error was discovered in the final pay amount; and, WHEREAS, this agenda item requests authorization to make an additional payment of $25,714.00 to Brystar Contracting for a third party vendor that was used in the project; and, WHEREAS, the additional invoice from Brystar Contracting, Inc. is attached as Exhibit NOW THEREFORE,BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, Resolution No. 23-174 is hereby amended to correct the error and authorize the additional payment to Brystar Contracting, Inc. in the amount of $25,714.00 for a total final payment amount of$603,909.53; and THAT, funding for the additional payment is available in Account No. 405-40-000-8516- 00-00-000, Project No. WS0005-CON; and, PR No. 23163 5/11/23 bw Page 2 of 3 THAT, a copy of this resolution shall be spread upon the minutes of City Council. READ, ADOPTED, AND APPROVED THIS day of 2023 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor ; Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: (1/41 ci)---ryLD Valecia Tizeno City Attorney PR No. 23163 5/11/23 bw Page 3 of 3 APPROVED FOR ADMINISTRATION: is Ronald Burton Ca vin Matthews, P.E. City Manager Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: areddidi4 - Kandy Daniel C on Williams, CPPB eaKeri Finance Director Purchasing Manager Exhibit "A" CITY OF PORT ARTHUR, TEXAS CHECK REQUEST Date: 05/09/23 Payee Department/Division: Util. Op./Administration Brystar Contracting, Inc. 8385 Chemical Rd. Amount: $25,714.00 Beaumont, TX 77705 Account number: 405-40-000-8516-00-00-000 Project number: WS0005-CON Description/Explanation Pay inv #6293 MULTI-ACCOUNT DISTRIBUTION Amount Account Number I PREPARED BY Brian Wallace APPROVED BY Calvin Ma he s Department Director Purchasing Manager Finance Director I "V"ST4 . nvoice 8385 Chemical Road Beaumont, TX 77705 Invoice Number CONTRACTING, INC. 6293 Phone: (409)842-6768 Invoice Date Fax: (409)842-1215 4/30/2023 Bill To: CITY OF PORT ARTHUR Re: N Plant LS Emergency Repair P.O. BOX 1089 Pump Repairs/Outside Labor PORT ARTHUR, TX 77641-1089 Our Job No Customer Job No Customer PO Payment Terms Due Date 23130 j Net 15 Days 5/15/2023 Description Price Pump Repairs per COPA Outside Vendor for the N Plant LS Emergency Repair-See Attached 25,714.00 for Details Subtotal $ 25,714.00 Sales Tax (if applicable) $ 0.00 Total Due $ 25,714.00 Thank you for your business! City of Port Arthur OTHER CHARGES April 2023 WEEKLY ITEM ITEM DESCRIPTION RATE UNIT QTY COMMENTS TOTAL CAPTURED EXPENSES Texas Clamps&Machining 8,670.00 1 14223-1 $ 8,670.00 Texas Clamps&Machining 7,100.00 ® 1 21923-1 $ 7,100.00 Texas Clamps&Machining 6,590.00 1 25623-1 $ 6,590.00 1111 111 Overhead Allowance 22,360.00 MI 5% $ 1,118.00 Markup 22,360.00 10% $ 2,236.00 TOTAL OTHER CHARGES $ 25,714.00 F Arn3unt Due iJSLyJ `�..� $8,670,00 Ciarlos BILL TO Invoice Number: 14223-1 BRYSTAR CONTRACTING P.O./S.O. Number: Pump#1 CIO Port Arthur Water Treatment Dept. Invoice Date: April 7, 2023 8385 Chemical Road Payment Due: May 7,2023 Beaumont,Texas 77705 United States 409-842-6768 Products Quantity Price Amount Labor to tear down, blast,clean and inspect all 1 $8,670.00 $8,670.00 parts for damage and wear, sleeve bearing fit in housing,machine new stainless steel packing sleeve,weld&machine impeller fit and key on shaft,machine impeller I.D. to fit shaft, balance impeller at 800 R.P.M.prep all parts for paint, pack bearings with grease &reassemble vertical lift pump with new bearings and seals. Total: $8,670.00 Amount Due(USD) : $8,670.00 T.C.M.LLC. Contact Information 1416 S.Twin City Hwy. Phone:409-719-1928 Nederland,TX 77627 Mobile:409-719-7199 United States tcmworks©hotmail.com 1 Amount.Due (USD) ,_4 k./ ia,_i, <<r:c, $7. 1 00.00 BILL TO Invoice Number: 21923-1 BRYSTAR CONTRACTING P.O./S.O. Number: Pump#2 C/O Port Arthur Water Treatment Dept. Invoice Date: April 7, 2023 8385 Chemical Road Payment Due: May 7, 2023 Beaumont,Texas 77705 United States 409-842-6768 Products Quantity Price Amount Labor to tear down, blast, clean and inspect all 1 $7,100.00 $7,100.00 parts for damage and wear, machine new stainless steel packing sleeve,machine new packing gland follower, prep all parts for paint, pack bearings with grease&reassemble vertical lift pump with new bearings and seals. Total: $7,100.00 Amount Due(USD) : $7,100.00 T.C.M. LLC. 1416 S.Twin City Hwy. Contact Information Phone:409-719-1928 Nederland,TX 77627 Mobile:409-719-7199 United States tcmworks@hotmail.com Amount Due(USD) 4S_ Clamps ti i4 a „ ,Elu $6,590.00 BILL TO Invoice Number: 25623-1 BRYSTAR CONTRACTING P.O./S.O.Number: Pump#3 C/O Port Arthur Water Treatment Dept. Invoice Date: April 7, 2023 8385 Chemical Road Payment Due: May 7,2023 Beaumont,Texas 77705 United States 409-842-6768 Products Quantity Price Amount Labor to tear down, blast, clean and inspect all 1 $6,590.00 $6,590.00 parts for damage and wear, machine new stainless steel packing sleeve, prep all parts for paint, pack bearings with grease&reassemble vertical lift pump with new bearings and seals. Total: $6,590.00 Amount Due(USD) : $6,590.00 T.C.M.LLC. Contact Information 1416 S.Twin City Hwy. Phone:409-719-1928 Nederland,TX 77627 Mobile:409-719-7199 United States tcmworks@hotmail.com