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Home My WebLink AboutPR 23200: VARIOUS STREETS ROADWAY IMPROVEMNT PROJECTS, DISTRICT 2 & 3Pr City Of ort rlhtt� Te.eas www.PortArthur INTEROFFICE MEMORANDUM Date: May 25,2023 To: The Honorable Mayor and City Council Through: Ron Burton,City Manager From: Flozelle C.Roberts,EIT,MEng,MBA,Director of Public Works RE: PR23200: Various Streets Roadway Improvement Project;District 2&3—Gulf Coast a CRH Company of Beaumont,Texas-Change Order#3:Ratifying the original contract amount and acceptance of change order. Introduction: The intent of this agenda item is to authorize the City Manager to execute Change Order No.3 for the Various Streets Roadway Improvement Project: District 2 & 3 that ratifies the original contract amount of $8,233,714.53 by $196,098.09 to the new contract amount of$8,429,812.62. Background: Pursuant to Resolution 22-399 the City of Port Arthur awarded a contract for the Various Streets Roadway Improvement Project; District 2 & 3 to Gulf Coast, a CRH Company of Beaumont, Texas. The contract was advertised and bid under P22-074 for the rehabilitation of twenty-three (23) streets for an amount of $10,208,437.93. Pursuant to Resolution 22-451, approved by Council, four(4)streets were removed from the twenty-three(23) streets, changing the new number of streets to a total of nineteen(19) streets. The original contract amount of $10,208,437.93 was reduced by$2,473,929.00 to the new contract amount of$7,734,508.93. Change Order No. 1 also reduced the original number of contract completion days from 700 calendar days by 110 days to 590 calendar days.The new contract completion date is October 2,2024. Pursuant to Resolution 23-200,Change Order No.2 was presented by Gulf Coast a CRH Company of Beaumont, Texas, for the entire removal of 7th Street from Stadium Road to Williams Avenue; the addition of Evergreen Drive from Bernhardt Drive to the Dead End, the addition of cement stabilized backfill, and quantity adjustments on the remaining streets for the amount of$499,205.60. Change Order No.2 increased the previous contract amount of$7,734,508.93 by$499,205.60 to the new contract amount of$8,233,714.53. Gulf Coast, a CRH Company of Beaumont, Texas, has submitted PR 23200 for additional work performed on Lakefront Street on Pleasure Island from the South Levee Road to T. B. Ellison Parkway. This section of roadway was not a part of the original scope of repair work for Lakefront Drive and sits adjacent to the "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2022\VARIOUS STREETS Phase 2 Dist 2-3\Change Orden\Change Order 3\Agenda Memo Dist 2-3 Change Order#3.docx Frisbee Golf Course. The golf course recently finalized its renovation,however,Lakefront Drive leading to the course had numerous potholes and roadway deficiencies. This section of roadway needed to be repaired to prevent accidents or damage to vehicles traveling along Lakefront Drive. Gulf Coast was instructed to repair and install an asphalt overlay, extending the original limits of repair. An Emergency Authorization Letter was sent to the City Manager outlining the new scope of work on the roadway. Change Order #3 ratifies the original contract amount and addresses the work expansion of the scope of work. Budget Impact: Funds are available in the Street Program, Capital Improvement Project Account No. 307-21-053-8517-00-10- 000. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 23200 with Gulf Coast a CRH Company of Beaumont,Texas,authorizing the City Manager to execute Change Order No. 3 to the Various Streets Roadway Improvement Project-District 2 & 3, ratifying the previous total contract amount by $196,098.09 to the new total contract amount of $8,429,812.62 and expanding the scope of work on Lakefront Drive. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No. 23200 5/25/2023 mje Page 1 of 4 RESOLUTION NO. A RESOLUTION RATIFYING THE CITY MANAGER'S DECISION TO AUTHORIZE CHANGE ORDER NO. 3 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND GULF COAST, A CRH COMPANY OF BEAUMONT, TEXAS, FOR THE VARIOUS STREETS ROADWAY IMPROVEMENT PROJECT-DISTRICT 2 & 3, WHICH INCREASED THE TOTAL CONTRACT AMOUNT BY $196,098.09 AND EXPAND THE SCOPE OF WORK ON LAKEFRONT AVENUE. FUNDING IS AVAILABLE IN THE CAPITAL IMPROVEMENT PROJECT ACCOUNT 307-21-053-8517-00-10-000. WHEREAS, Pursuant to Resolution No. 22-399, the City Council awarded a contract for the Various Streets Roadway Improvement Project-District 2 &3 to Gulf Coast a CRH Company of Beaumont, Texas, with a projected budgetary impact of $10,208,437.93; and, WHEREAS, pursuant to Resolution 22-451, approved by Council, Change Order No. 1 removed four streets from the improvement program and reduced the original contract amount of $10,208,437.93 by $2,473,929.00 resulting in the new contract amount of $7,734,508.93; and, WHEREAS, additionally, Change Order No. 1 reduced the original number of contract completion days from 700 calendar days by 110 days to 590 calendar days resulting in the new contract completion date of October 2, 2024; and, WHEREAS, pursuant to Resolution 23-200, Change Order No. 2 presented by Gulf Coast a CRH Company of Beaumont,Texas, removed 7th Street (Stadium Road to Williams Avenue), added Evergreen Drive (Bernhardt Drive to Dead End), added cement stabilized backfill, and adjustments to quantities for the remaining streets; and, PR No.23200 5/25/2023 mje Page 2 of 4 WHEREAS, Change Order No. 2 added $499,205.60 to the contract, increasing the previous contract amount of $7,734,508.93 to the new contract amount of $8,233,714.53; and, WHEREAS, Lakefront Drive on Pleasure Island is one of the streets selected for repair with a portion of the street running adjacent to the newly renovated Frisbee Golf Course; and, WHEREAS, this portion of Lakefront Drive from the South Levee to T. B. Ellison Parkway needed repair due to its numerous potholes and roadway deficiencies; and, WHEREAS, Change Order No. 3 is being presented to ratify the previous contract amount by $196,098.09 for the expansion of the scope of work on Lakefront Drive on Pleasure Island for which an Emergency Authorization Letter was put forth before the City Manager outlining the need for the work to be performed with the change order subsequently being submitted at the upcoming Council Meeting, see Exhibit A; and, WHEREAS, Change Order No. 3 increases the previous contract amount of $8,233,714.53 by $196,098.09 to the new contract amount of $8,429,812.62, see Exhibit B; and, WHEREAS, approval of Change Order No. 3 is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, PR No. 23200 5/25/2023 mje Page 3 of 4 THAT, Change Order No. 3 is herein ratified and the City Manager is hereby authorized to execute said Change Order No. 3 to the contract between the City of Port Arthur and Gulf Coast a CRH Company of Beaumont, Texas; and, THAT, Change Order No. 3 presented by Gulf Coast a CRH Company of Beaumont, Texas, for the ratification of the previous contract amount of $8,233,714.53 by $196,098.09 to the new total contract amount of $8,429,812.62, and, THAT, Change Order No. 3 increases the original scope of work for Lakefront Drive from the South Levee to the T. B. Ellison Parkway for which an Emergency Authorization Letter was put forth before the City Manager; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2023 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartle Mayor PR No.23200 5/25/2023 mje Page 4 of 4 ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: 7 % 1/ J" c Valecia Tileno, Esquire Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: ' C' .,\. CL,\ ,)D a.-/ i.,---- Kandy K. Dniel Director of Finance ell C. Rob rts EIT, MEng, MBA Dire of Pub i orks .',40Yda Nr A Clifton Williams, PB �� r Purchasing Manager EXHIBIT A art rthu -- www.Po rtArth urTx.gov INTEROFFICE MEMORANDUM Date: May 25, 2023 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: John Cannatella, PE, City Engineer, Public Works Department "14 ) c� dr RE: Various Streets Project-District 2 & 3: Additional work on Lakefront Drive Gulf Coast, a CRH Company of Beaumont, Texas, was awarded the contract to perform the rehabilitation and/or reconstruction work on various streets throughout the City of Port Arthur (Resolution 22-399). Lakefront Drive, on Pleasure Island, is one of the streets approved for repairs. During the performance of this work, it had been discovered that a section of the Lakefront Drive roadway, from the South Levee Road to T. B. Ellison Parkway,needed repair. This section of roadway was not a part of the original scope of repair work for Lakefront Drive and sits adjacent to the Frisbee Golf Course. The golf course recently finalized its renovation, however, Lakefront Drive leading to the course had numerous potholes and roadway deficiencies. It was determined that this section of roadway should be repaired to prevent accidents or damage to vehicles traveling along Lakefront Drive. Gulf Coast was instructed to repair and install an asphalt overlay, extending the original limits of repair. A resolution will be sent to the Council for the ratification of the emergency authorization. Funding is available in the Street Maintenance Account No. 307-21-053-8517-00-10-000. I, Ronald Burton, approve the emergency work associated with extending repairs to Lakefront Drive from the South Levee Road to the T. B. Ellison Parkway. I Signed: e Ronald Burto City Manager "Remember, we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur.Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 EXHIBIT B CITY OF PORT ARTHUR Public Works Engineering DATE: MAY 25,2023 PROJECT: VARIOUS STREET REHABILITATION-DIST 2&3 OWNER: CITY OF PORT ARTHUR CONTRACTOR: GULF COAST A CRH COMPANY OF BEAUMONT,TX CHANGE ORDER NO.: 3 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project: Item Item Description Unit Original Unit Price Original New Quantity Added New Amount No. Code Quantity Amount Lakefront Dr(T.B.Ellison Pkwy to S.Levee)-(ST4002) 1 134.001 BACKFILL(PAVEMENT EDGES)(TYPE B) STA 25.5 $ 495.00 $ 12,622.50 10.00 $ 7,210.00 2 247.002 FLEX BASE(TY A)(GR 1-2)(4")(COMPL IN PL) SY 7251 $ 17.50 $ 126,892.50 2,256.65 $ 58,469.80 3 251.001 REWORKING BASE COURSE(6")(ORD COMP) SY 3175 $ 12.75 $ 40,481.25 2,256.65 $ 28,772.29 4 310.001 PRIME COAT(AE-P) GAL 1473 $ 9.80 $ 14,435.40 600.00 $ 5,880.00 5 340.001 D-GR HMA TY-D PG64-22(2")(SURFACE COURSE) TON 838 $ 200.00 $ 167,600.00 345.83 5 69,166.00 6 340.002 D-GR HMA TY-D PG64-22(1.5")(TRANSITIONS) TON 142 $ 250.00 $ 35,500.00 95.00 $ 26,600.00 TOTAL CHANGE ORDER $ 196,098.09 NEW CONTRACT ORIGINAL CONTRACT AMOUNT $ 8,233,714.53 AMOUNT $ 8,429,812.62 ORIGINAL CONTRACT AMOUNT: $ 10,208,437.93 TOTAL AMOUNT OF CHANGE ORDER NO.1: TOTAL AMOUNT OF CHANGE ORDER NO.2: $ 499,205.60 TOTAL AMOUNT OF CHANGE ORDER NO.3: $ 196,098.09 PERCENT OF CHANGE ORDER NO.1: -24.23°% PERCENT OF CHANGE ORDER NO.2: 4.89% PERCENT OF CHANGE ORDER NO.3: 2.50% TOTAL PERCENT OF CHANGE ORDER NOs.1,2&3: -16.84% NEW CONTRACT AMOUNT: $ 8.429.812.62 ORIGINAL CONTRACT COMPLETION DATE: October 2,2024 NO CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.3 INSPECTED BY: PREPARED BY: al/711- 4, Gregory K.Casmire,ER;Inspector M.1 fifer Ech a BAAS,MPA;CIP Manager APPROVED BY: APPROVED BY: Zach Leggett,Project Manager;Gulf Coast a CRH Company John Cannatella,PE,City Engineer APPROVED BY: APPROVED BY: *Orlda ' or\ LI • i Flozelie C.Roberts,ER,MEng,MBA, Director of Public Works C n iams,CPPB,Pur hasing Manager ,g APPROVED BY: Ron Burton,City Manager S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2022\VARIOUS STREETS Phase 2_Dist 2-3\Change Orders\Change Order 3\Gulf Coast CO#3