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HomeMy WebLinkAbout(A1) THURMAN BARTIE - $2,047.85 (M) City of Port Arthur Council - Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Thurman Bartie Date of Report: 6/7/2023 Department/Division: Council Date(s)of Trip: 5/29-6/3/23 Destination and Purpose of Trip: Fort Worth, TX-Texas Department of Emergency Management Conference Expense Type Date Date Date Date Date Totals 5/29/2023 5/30/2023 5/31/2023 6/1/2023 6/2/2023 6/3/2023 Registration $ 300.00 ✓ Lodging $ 962.52 Rental car $ 239.76 Lyft Parking Gas $ 85.90 $ 51.00 $ 56.67 $ 193.57 / Per diem $ 48.00 $ 64.00 $ 64.00 $ 64.00 $ 64.00 $ 48.00 $ 352.00 ✓ I Total Trip Cost $ 2,047.85 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. CITY G•- F:..:F,;-r ;;;l.Jn , Calculation of Mileage Reimbursement: Subtract- Rcapai 'R" istration $ 300.00 Odometer Beg: Prepaid Lodging __ $ 962.52 Odometer End: Rental Car $ 239.76 Total Miles Lyft, Additional Sessions x Rate 0.48 Subtract: Advanced Amount $ 24:8352.00 Mileage Reimbursement: $ 0.48 Equals: Amount Due Councilmember $ - 5? ✓ I hereby certify that the above expenditures if positive 2_51.51 represent cash spent for ligitimate city business Amount Due City only, pursuant to ordinance 08-13, and do not if negative include items of a personal nature. Signature: Approved b s _. Notes and Explan n: The vehicle had to be picked up on 5/27 because of the Memorial holiday. 38.15 was reimbursed in gas for _ the 27th. 56.67 was reimbursed for 6/4, the day the vehicle was returned. ool- o f- Cl- 5LiL(0-00- 10_ �� C:\Users\mayorsec\Documents\Thurman Bartie\ERNLC2022DC RA#: Invoice#: 192001431056 nterprise Invoice Date: 06/06/2023 Account#: TXM0999 21503 SPRING PLAZA DR Reservation#: 1898542057 SUITE 200 77388 SPRING,UNITED STATES BILLING DETAIL Description Qty Period Rate Amount SLL TO Non-Taxable Charges: TIME&DISTANCE 1 DAY 39.96 39.96 CITYPORT ARTHUR TIME&DISTANCE 1 WK 199.80 199.80 Attttnn:CLIFTON WILLIAMSM PO BOX 1089 Non-Taxable Subtotal: 239.76 PORT ARTHUR,TX, UNITED STATES 77641 Total(USD) 239.76RENTAL INFORMATION Driver: BARTIE,THURMAN Balance Due(USD) 239.76 Check Out: 05/27/2023 09:23 Individual line item charges such as rental rates for Time and Distance,percentage-based charges Location: GROVES (e.g.,sales taxes and fees or surcharges),and charges divided between multiple parties may be 06/04/2023 09:34 rounded up or down a whole cent to ensure that the charges equal the actual Total Amount Due Check In: and/or to avoid fractional cents. Location: GROVES Reserved Car Class: FCAR/FCAR Charged Car Class: FCAR/FCAR Type: VP Authorized Days: 8 Rate Plan: CITY OF PORT ARTHUR/STATE OF TEXAS NASPO 22 Billing Name CITY OF PORT ARTHUR RENTAL VEHICLES # Year Make Model Series Class Reg.Date Start End 1 2022 NISN FROC GSV4 SPAR 05/27 06/04 # Lic.Plate MRP CO2 Fuel KM/M Beg.I End.I Total 1 RA59691 UL 11673/13092/1419 # VIN# Eng. HP KW Unit 1 1N6ED1EK1NN689600 310 228 8DB6RJ FOR BK.LIMOINGIMRES Tel#: +1 8662789894 ARINQUIRY@EHI.COM PAYMENT TERMS Payment due within 30 days from the invoice date. Late payments subject to a fee. PAYMENT DUE BY: 07/06/2023 Remit Payment to: EAN SERVICES.LLC PO BOX 840173 KANSAS CITY, UNITED STATES 641840173 Fed Tax Id :430724835 Email Remit To:AskNationalPayments&hi.com BANKING INFORMATION Bank Name:COMMERCE BANK Routing#:101000019(EFT-Wire Transfer) Account#:240931050 BIC/SWIFT:CBKCUS44(USD Payments)BOFAUS6S(non-USD Payments) Thank You For Choosing Enterprise (M.) 815 MAIN STREET FORT WORTH,TX 76102 • United States of America 1-11 lto n TELEPHONE 817-870-2100 •FAX 817-882-1300 Reservations HOTELS & RESORTS www.hilton.com or 1 800 HILTONS BARTIE,THURMAN Room No: 410/D2 Arrival Date: 5/30/2023 12:00 00 PM 4135 39TH ST. Departure Date: 6/3/2023 2:10:00 PM Adult/Child: 1/0 PORT ARTHUR TX 77642 Cashier ID: AALVARADO30 UNITED STATES OF AMERICA Room Rate: 167.00 AL: HH# 152954696 SILVER VAT# Folio No/Che 953910 A Confirmation Number:3348242034 HILTON FORT WORTH 6/7/2023 9:07:00 AM DATE DESCRIPTION ID REF NO CHARGES CREDIT BALANCE 5/30/2023 VALET PARKING=OVERNIGHT AMOTA8 4534479 $40.00 5/30/2023 SALES AND USE AMOTA8 4534479 $3.30 5/30/2023 GUEST ROOM AMOTA8 4534480 $167.00 5/30/2023 FORT WORTH TPID FEE AMOTA8 4534480 $3.34 5/30/2023 RM-STATE TAX AMOTA8 4534480 $10.30 5/30/2023 RM-CITY TAX AMOTA8 4534480 $15.44 5/30/2023 STATE COST=RECOVERY FEE AMOTA8 4534480 $1.25 5/31/2023 VALET PARKING=OVERNIGHT HHERNAN 4535238 $40.00 DEZ44 5/31/2023 SALES AND USE HHERNAN 4535238 $3.30 DEZ44 5/31/2023 GUEST ROOM HHERNAN 4535239 $167.00 DEZ44 5/31/2023 FORT WORTH TPID FEE HHERNAN 4535239 $3.34 DEZ44 5/31/2023 RM-STATE TAX HHERNAN 4535239 $10.30 DEZ44 5/31/2023 RM-CITY TAX HHERNAN 4535239 $15.44 DEZ44 5/31/2023 STATE COST=RECOVERY FEE HHERNAN 4535239 $1.25 DEZ44 6/1/2023 VALET PARKING=OVERNIGHT AMOTA8 4536015 $40.00 6/1/2023 SALES AND USE AMOTA8 4536015 $3.30 6/1/2023 GUEST ROOM AMOTA8 4536016 $167.00 6/1/2023 FORT WORTH TPID FEE AMOTA8 4536016 $3.34 6/1/2023 RM-STATE TAX AMOTA8 4536016 $10.30 6/1/2023 RM-CITY TAX AMOTA8 4536016 $15.44 6/1/2023 STATE COST=RECOVERY FEE AMOTA8 4536016 $1.25 6/2/2023 VALET PARKING=OVERNIGHT AMOTA8 4537062 $40.00 6/2/2023 SALES AND USE AMOTA8 4537062 $3.30 6/2/2023 GUEST ROOM AMOTA8 4537063 $167.00 6/2/2023 FORT WORTH TPID FEE AMOTA8 4537063 $3.34 6/2/2023 RM-STATE TAX AMOTA8 4537063 $10.30 6/2/2023 RM-CITY TAX AMOTA8 4537063 $15.44 6/2/2023 STATE COST=RECOVERY FEE AMOTA8 4537063 $1.25 Page:1 Arrival Date: 5/30/2023 12:00:00 PM 4135 39TH ST. Departure Date: 6/3/2023 2:10:00 PM Adult/Child: 1/0 PORT ARTHUR TX 77642 Cashier ID: AALVARADO30 UNITED STATES OF AMERICA Room Rate: 167.00 AL: HH# 152954696 SILVER VAT# Folio No/Che 953910 A Confirmation Number:3348242034 HILTON FORT WORTH 6/7/2023 9:07:00 AM DATE DESCRIPTION ID REF NO CHARGES CREDIT BALANCE 6/3/2023 MC*4185 GIOVANN 4537445 ($962.52) AR **BALANCE** $0.00 EXPENSE REPORT SUMMARY 5/30/2023 5/31/2023 6/1/2023 6/2/2023 ROOM AND TAX $197.33 $197.33 $197.33 $197.33 MISCELLANEOUS $40.00 $40.00 $40.00 $40.00 OTHER $3.30 $3.30 $3.30 $3.30 DAILY TOTAL $240.63 $240.63 $240.63 $240.63 EXPENSE REPORT SUMMARY STAY TOTAL ROOM AND TAX $789.32 MISCELLANEOUS $160.00 OTHER $13.20 DAILY TOTAL $962.52 CREDIT CARD DETAIL APPR CODE 045286 MERCHANT ID 67045610011 CARD NUMBER MC*4185 EXP DATE 07/26 TRANSACTION ID 4537445 TRANS TYPE Sale Page:2 CITY OF PORT ARTHUR CITY COUNCIL TRAVEL REQUEST Pre-Travel/Event Form Name of Councilmember: Thurman Bartie Date of Request: 5/9/2023 Request to Attend Conference: Texas Department of Emergency Management Request to Attend Additional Session(s): Justification: See attached information Official Dates and Times of Conference: 5/29/2023 First Day of Registration 1:00:00PM Time 61°°77.3770=First Day of Sessions iii77Pri Time 6 2 2023 Last Day of Sessions 110AM Time Requested Departure Date: 5/29/2023 Requested Return Date: 6/3/23 Travel Dates will be determined by Conference/Event Itinerary (please attach). Approved Departure Date: Approved Return Date: Mode of Transportation: I Private Veh. City Veh. Air: Rental Veh. X Will be staying at this location: Hilton Tele. No. 817-870-2100 Estimated Cost: 1) Transportation $150.00 2) Lodging $788.17 3) Meals $352.00 4) Conference Registration Fee $300.00 5) Shuttle Service 6) Other(specify) Total estimated cost of Trip: $1,590.17 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No Amount: $ 352.00 Date Check Needed: 5/26/23 Applicable Account Number: I certify that this t ' is-0 n sential nature and is required for the proper functioning of this de.�, • e ,1 � � °. Signed: . ,109C, Date: 4-3 Signed: (Co cilmember) Date: ACTION BY CITY COUNCIL: APPROVED: NOT APPROVED: Commen Please note transportation, lodging, registration and shuttle prices are subject to change. Signed: Date: (City Secretary) NOTE: This form shall be placed on a Regular Meeting agenda of the City Council for approval before any travel arrangements,registration or hotel accomedations are made. Justification Training for national disasters and emergency management incidents. Your Room Information Guest Name: Guests; Rooms: Room Plan: URMM.4 7 �,, , � _ , ; $2 UPGRADE Your Rate Information Texas Emergency Marla � Rate per night May-30-7023 - j�n-03-?3?3 167 00 ...SD Total for Stay per Room Rate 368MG US. Taxes 120 17 USD Total pricefor Stay >8t-3. . D Modify Your Reser'ja,t3on >> What To Expect When You Arrive Clean e Ready for You [Hilton j • We are oreatinc a?"' even cleaner stay far you from CteanStay your guest room to public areas to food and beverage A Sayer Stay Please check with localhealth nd govenment authorities about any health and safety requirements that may be in place at the time of stay 5/9/23, 12:03 PM FY 2023 Per Diem Rates for ZIP 76102 GS,'\ U.S. General Service's' Administration FY 2023 Per Diem Rates for ZIP 76102 Meals&Incidentals(M&IE) Breakdown First& M&IE Continental Incidental LastDay Primary Destination County Lunch Dinner Total Breakfast/Breakfast Expenses of Travel Tarrant Arlington/Fort Worth/ County/ $64 S14 $16 $29 $5 $48.00 Grapevine City of Grapevine ,± ,,s4C. `5U 4 Li- • 5/10/23, 11:31 AM Admission Fees-Texas Emergency Management Conference 2023 TEXAS EMERGENCY MANAGEMENT IL fi * • THE CONFERENCE * 2 0 2 3 * _ Attendees payinz by check or PO should make out to: Texas Division of Emergency Management • Address: 313 E Anderson, Austin, TX 787 Admission Items Admission Fees military Attendee (with discount) $ i 50300 Dt I U/LJ, I 1:i I Am Admission Fees-Texas Emergency Management Conference 2023 • Student Attendee (with discount) $ 150,00 General Attendee $300.00 Bacge Substitution $20,00 Sessions 1342 Cotton Flocr Space $ 000.00 1826 5/10/23, 1:26 PM Texas Emergency Management TDEM HOME CONTACT US Log In I Create Account I Forgot Password? Enter search text here 3 Back to Delivery Details Course Description MGT-312-Senior Officials Workshop for All-Hazards Preparedness Course Specifics Hours: 6.00 Course Description: Provider: TEEX This workshop is for local jurisdiction elected and appointed senior officials.Its purpose Sponsor: DHS-FEMA TEI is to provide a forum to discuss strategic and executive-level issues related to disaster Disciplines:Emergency Medical Service preparedness,share proven strategies and best practices,and enhance coordination Fire Service among officials responsible for emergency response to a disaster. Participants receive an Government Administration Executive Handbook outlining the emergency management framework(protection, Hazmat preparedness, response,and recovery phases),as well as other key senior level issues Public Health and discussions topics. . Public Works Health Care Course Objectives: Law Enforcement • Discuss roles and responsibilities and preparedness challenges Public Safety Communications • Discuss domestic preparedness resources and how to leverage them for their Emergency Management community • Discuss Homeland Security Strategic Planning as it relates to risk and needs assessment and the Emergency Operations Plan for their jurisdiction • Discuss executive-level incident response and recovery considerations, including medical/public health,situation appraisal, incident management, mutual aid agreements,media relations,recovery and restoration processes, Federal assistance, and business/economic recovery Prerequisites&Other Information: None Please see the following link for further information and course offerings: MGT-312: Senior Officials Workshop for All Hazards Preparedness Cost: No tuition is charged. Review Course Feedback(5 reviews) Available Classes Fort Worth Convention MGT-312 Senior Officials Workshop for All-Hazards Center 06/02/2023 6 View Details Preparedness 1201 Houston Street Fort Worth,TX 76102 Total of 1 4 Accessibility I Site Policies I Public Information Act I Texas.gov I TRAIL I I Texas Homeland Security I The Governor's Committee on People with Disabilities © 2010-2023 Texas Division of Emergency Management . .. .. .. ,. -. _ _. .,�.,�„-�� ,,,�_ ,, ,o _any n.-an�i�«1.�-�t.�7an ofR_oAn'J�ri llf_AQ.rirl_e95a31O45--- 1/1 iaimr CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Thurman Bartie Department Divison Mayor/City Council Date: 5/24/2023 This is a request approval to travel to: Fort Worth, TX For the purpose of: TDEM Conference Sponsoring agency. if applicable: Departure Date: 05/30/23 Return Date: 6/3/2023 Total working hours away from duty station: Mode of Transportation: Private Vehicle: City Vehicle: Air: Other: rental Will be staying at this location: Hilton Tele. No: 817-870-2100 Estimated Cost: 1) Transportation $ 243.99 2) Lodging $ 788.17 3) Meals $ 288 00✓ 4) Registration Fee $ 300 00 ( 2 4 5) Mileage to airport Shuttle CITY OF PORT Total estimated cost of Trip: $1,620.16 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No If yes, state amount $288.00 Date Check Needed: 05/26/23 Applicable Account Number oo1.01-oo1-5440-oo-1 I certify that this ip is an essential ture and is required fqr the proper functions f this de meet/ . Signed: Date: 5/ Signed: Date: (Employee) (Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED: Comment: Signed: Date: (Cq Manager) NOTE- This form is to be executed for any overnight trip on City Business A detailed expense account is to be promptly submitted after the trip has been completed Routing: Original to City Manager for approval Duplicate will remain in Department files If advance is requested, original will be forwarded to Accounting by Manager's office. if approved Port Arthur,Texas PAGE: 1 OF 1 VENDOR NUMBER VENDOR NAME CHECK NUMBER CHECK DATE CHECK AMOUNT 1265 BARTIE,THURMAN 411624 05/24/2023 $288.00 INVOICE DATE INVOICE NUMBER, DESCRIPTION f INVOICE AMOUNT 05/24/2023 TDEM 05/30/2023 TDEM CONFERENCE 05/30/2023-06/03/2023 $280.00 GL#:001-01-001-5440-00-10-000- $288.00 City of Port Arthur, TX capital one rvA Vendor Number Check Number Check Date Houston,T% `<° i� 1265 411624 05/24/2023 cu,.��„�j� he Finance Department �nrt rthu��."— PO Box 1089 VOID AFTER 1 YEAR FROM DATE Ter“, Port Arthur, TX 77640 ' Two Hundred And Eighty-Eight Dollars And Zero Cents ' $288.00 1265 Pay To BARTIE, THURMAN The CITY OF PORT ARTHUR Order Of MAYOR PORT ARTHUR, TX 77640 O o A 61 -1 11 -I 73 LT, -J 3• -I - C H- •• ---- 0 CD O JJ > C Zs CD ;}1 (n 73 (D N A -I CO -1 1-H r M -5 M DJ Orf3o CO 1� 3. 0 3. nrm -5 ar, v O • C (D r+ CD •• DJ r H r m 0 •• CO s. cn 1rt0 0 H OO 41 � ZZ •• �11-I- C6 (D CD Cl) DJ V) 7 'n Cl V) 0 1 CO 0) I-I CO • fn 71 w a C -4 0— 0 = C -t1 0 CD ; C m r m O fv I o n CD I--'- Cr CD M m r Ul DJ C A 7 (D h' CO l•-' (n u) I-I- in m (A CD I--I- �1 00 H m CCD (D 0 n co 1 H V) - 4) I-' o Q o 6) (D o (n 1 Cu C H rf CD fD r+ l-n Ul W CO CO r+ O C1) CD CO 41 Cr, 6) O -I 7- O X (D CD H- • O u) X h' H.' - Cr, 6) COA W Co -J -1 CO t1 O 0 o 70 * V) in f-1 C/) 11 3r D 3 D 33 m * m m C) m (/) -u -I o n 7 C I-I- H * rf 3 o t (D C H 0 C Cs o * C C JJ 3>• 30 m C JJ 3> (14 L/) 0 CD Z * 0 H- < 4) CO rF o o H.-0 r+ * V) m 1-1 r 0 1) 3. -I Cu CO O rf m 0) * -5 rt 0 � 0 3 •• m 3 z i x- c n r n r o C m z m 6) -I • 4) fD -I (D CO - ZC �c * EP. 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