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Home My WebLink AboutPO 6032: RENE BATES AUCTIONEERS ONLINE AUCTIONMemorandum 6'~t,~eT~ert~4rthur, ~'e~as I Purchasing Department TO: Stephen Fitzgibbons, City Manager FROM: Shawna Tubbs, Purchasing Manager DATE: August 28, 2009 SUBJECT: Proposed Ordinance No. 6032 RECOMMENDATION The Purchasing Division recommends the City Council adopt Proposed Ordinance No. 6032 amending Ordinance No. 09-58 for Rene Bates Auctioneers, Inc. of McKinney, Texas to sell assorted furniture/minor equipment, vehicles, equipment, or heavy equipment surplus which has become obsolete and/or non-functional at an on-line auction. BACKGROUND There is a need to amend the Ordinance No. 09-58 for Rene' Bates Auctioneers, Inc. of McKinney, Texas, to include additional vehicles/equipment. BUDGETARY/FISCAL EFFECT The net proceeds of the sale, after Auction expenses, will be credited to the Equipment Replacement Fund. STAFFING EFFECT N/A SUMMARY The Purchasing Division recommends the City Council adopt Proposed Ordinance No. 6032 amending Ordinance No. 09-58 for Rene Bates Auctioneers, Inc. of McKinney, Texas to sell assorted furniture/minor equipment, vehicles, equipment, or heavy equipment surplus which has become obsolete and/or non-functional at an on-line auction. P O 6032 P. O. N0.6032 08-28-09 DF ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE N0. 09-58 AS TO THE SALE OF SURPLUS ASSORTED FURNITURE/MINOR EQUIPMENT, VEHICLES, EQUIPMENT, OR HEAVY EQUIPMENT FOR THE CITY OF PORT ARTHUR AT A PUBLIC ONLINE AUCTION. WHEREAS, Ordinance No. 09-58 authorizing a contract with Rene' Bates to conduct an online auction of City Surplus of assorted furniture/minor equipment, vehicles, equipment, or heavy equipment surplus equipment was approved at the Council meeting on August 11, 2009; and WHEREAS, there is a need to include additional vehicles/equipment to the Auction List as delineated in Exhibit "A "; and WHEREAS, it has been determined that it would be in the best interest of the City to sell the said property at an online auction to obtain the best possible price. NOW, THEREFORE BE IT ORDAINED BY THE CITY OF PORT ARTHUR: Section 1. That the City Council authorize the amending of Ordinance No. 09-58, to include the additional vehicles/equipment in the auction. Section 2. That the City Manager, together with Shawna Tubbs, Purchasing Manager, are hereby authorized, pursuant to Article XIV, Section 7 of the Charter of the City of Port Arthur, to sell the above named surplus property at an online auction said property being shown in detail as delineated in Exhibit "A "attached hereto and made a part hereof. P O 6032 Section 3. That the above named City officials be and are hereby authorized and empowered to execute and deliver bills of sale or other instruments necessary to transfer title to said items at the price bid, in a form to be approved by the City Attorney. Section 4. That this being an Ordinance not requiring publication the same shall take affect and be in force immediately from and after its passage. Section 5. That a copy of the caption of this Ordinance be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of September, AD, 2009, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Council members: NOES: Mayor P O 6032 ATTEST: Terri Hanks, Acting City Secretary APPROVED FOR ADMINISTRATION: Steve Fitzgibbons, City Manager APPROVED AS TO FORM: Mazk Sokolow, City Attorney P O 6032 CITY OF PORT ARTHUR SURPLUS PROPERTY EXHIBIT "A" P O 6032 i City of Port Arthur's Surplus List For Au tion 7/1/2009 # Asset # Description Color/Make Model Serial # FabriclMaterial Location 1 A029546 FILE CABINET TAN N/A METAL ADAMS 2 A029547 FILE CABINET BLACK N/A METAL ADAMS 3 A029548 FILE CABINET TAN N/A METAL ADAMS 4 A029549 FILE CABINET BEIGE N/A METAL ADAMS 5 A029550 FILE CABINET BEIGE NIA METAL ADAMS 6 A029551 FILE CABINET TAN N/A METAL ADAMS 7 A029552 3 FLOOR COVERINGS CLEAR NIA PLEXIGLASS ADAMS 8 A029553 ~ 2 PIN UPS BROWN N/A WOOD ADAMS 9 A029554 MARKER BOARD WHITE N/A WOOD/METAL ADAMS 10 A029555 DISPLAY BOARD BLACK/BLUE N/A GLASS/WOOD ADAMS 11 A029556 1 BOX OF TABLE CLOTHS WHITE N/A PLASTIC ADAMS 12 A029557 1 BOX CURTAINS TAN/WHITE N/A NYLON ADAMS 13 A029558 SLIDE PROJECTOR BLACK NIA PLASTIC ADAMS 14 A029559 BOOK SHELF BROWN N/A WOOD ADAMS 15 A029560 CHAT GREEN N/A PLASTIC ADAMS 16 A029561 FILE CABINET GREEN N/A METAL ADAMS 17 A029562 FILE CABINET GREY N/A METAL ADAMS 18 A029563 FILE CABINET TAN N/A METAL ADAMS 19 A029564 CATALOG FILE CABINET TAN N/A METAL ADAMS 20 A029565 FILE CABINET GREEN N/A METAL ADAMS City of Port Arthur's Surplus List For Auction 7/1/2009 # Asset # Description Color/Make Model Serial # FabriclMaterial Location 1 A029486 FILE CABINET BROWN N/A METAL ADAMS 2 A029487 FILE CABINET GREEN NIA METAL ADAMS 3 A029488 li 2 FILE CABINETS BLACK N/A METAL ADAMS 4 A029489 ', 2 DRAWER LATERAL FILE CABINET BLACK NIA METAL ADAMS 5 A029490 ~ STORAGE CABINET WITH ROLLERS WHITE N/A METAL ADAMS 6 A029491 FILE CABINET WITH ROLLERS BLACK N!A METAL ADAMS 7 A029492 4 DRAWER FILE CABINET TAN NIA METAL ADAMS 8 A029493 FILE CABINET WITH ROLLERS WHITE NIA METAL ADAMS 9 A029494 FILE CABINET WITH ROLLERS TAN N/A METAL ADAMS 10 A029495 LIBRARYCATALOG CABINET TAN N/A METAL ADAMS 11 A029496 HIGH BACK SWIVEL OFFICE CHAIR BLACK N/A LEATHER ADAMS 12 A029497 OFFICE CHAIR WITH ARM REST BEIGE N/A VINYL ADAMS 13 A029498 SWIVEL OFFICE CHAIR BLACK N/A VINYL ADAMS 14 A029499 CHAIR ORANGE/GREY N/A VINYL ADAMS 15 A029500 CHAIR TAN/SILVER N/A VINYL ADAMS 16 A029501 ~I SWIVEL OFFICE CHAIR BLACKIGREY N/A NYLON ADAMS 17 A029502 SWIVEL OFFICE CHAIR BLACK N/A LEATHER ADAMS 18 A029503 7 CUSHION CHAIRS WITH ARM REST BROWN N/A LEATHER/NYLON ADAMS 19 A029504 ~ 14 CUSHION CHAIRS WITH ARM REST BROWN N/A VINYL ADAMS 20 A029505 4 SEAT OFFICE COOUCH OFF WHITE N/A VINYL ADAMS City of Port Arthur's Surplus List For Auction 7/1/2009 # Asset # Description ColorlMake Model Serial # Fabric/Material Location 1 A029466 TABLE DESK BROWNlfAN N/A WOODIMETAL ADAMS 2 A029467 MAGAZINE SHELVES BROWN N/A WOOD/GLASS ADAMS 3 A029468 FILE CABINET TAN NIA METAL ADAMS 4 A029469 LARGE FILE CABINET TAN N/A METAL ADAMS 5 A029470 LARGE FILE CABINET TAN NIA METAL ADAMS 6 A029471 2 ROLLING STANDS BROWN N/A METAL ADAMS 7 A029472 TREADMILL BLACK K821H0857 PLASTIC ADAMS 8 A029473 MEDIUM DESK BROWN N/A WOOD ADAMS 9 A029474 OFFICE DESK & ACCESSORY BLACKIBROWN N/A WOODIMETAL ADAMS 10 A029475 2 DRAWER FILE CABINET TAN NIA METAL ADAMS 11 A029476 OFFICE DESK YELLOW/BROWN N/A WOOD/METAL ADAMS 12 A029477 FILE CABINET GREY/BLACK N/A METAL ADAMS 13 A029478 FILE CABINET YELLOWANHITE N/A METAL ADAMS 14 A029479 3 DRAWER FILE CABINET BLACK N/A METAL ADAMS 15 A029480 FILE CABINET OFF WHITE N/A METAL ADAMS 16 A029481 5 DRAWER FILE CABINET YELLOW/WHITE N/A METAL ADAMS 17 A029482 LIBRARY CATALOG CABINET BROWN N/A METAL ADAMS 16 A029483 4 DRAWER FILE CABINET TAN N/A METAL ADAMS 19 A029484 3 SEAT SOFA GREEN N/A PLASTIC ADAMS 20 A029485 STORAGE CABINET TAN N/A METAL ADAMS City of Port Arthur's Surplus List For Auction 9/2/2009 # Description Color/Make Model Fabric/Material Location 1 SWIVEL OFFICE CHAIR CREAM LEATHER ADAMS 2 BLACK & BROWN DESK WOOD/BLACK WOOD/METAL ADAMS 3 OFFICE CHAIR GREY FABRIC ADAMS 4 SWIVEL OFFICE CHAIR WITH ROLLERS RED FABRIC BASEMENT 5 SWIVEL OFFICE CHAIR WITH ROLLERS BURGANY RED WITH DESIGNS FABRIC BASEMENT 6 HIGH BACK EXECUTIVE OFFICE CHAIR GREEN FABRIC BASEMENT