HomeMy WebLinkAboutPR 23202: PD TELEPHONE SYSTEM INTEROFFICE MEMORANDUM
Date: June 9, 2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Fay Young, Information Technology Director
RE: Proposed Resolution No. 23202—PD Telephone System
Introduction:
This Agenda Item intends to seek the City Council's authorization for the City Manager to
approve the purchase of a telephone system for the police department from DISYS Solutions,
Inc. through the Texas Department of Resources contract number DIR-TSO-4167
in the amount of$51,976.60.
The system will replace the current telephone system that has reached the end of life and the end
of support. Funds are budgeted in Information Technology Capital Improvement Account 307-
09-023-8522-00-10-000- #IT1007
Background:
The current telephone system has reached the end of life and support. Therefore, in the event of
a failure,the system will not be able to be repaired, and the vendor will not provide support.
Budget Impact:
Funds in the amount of $51,976.60 are budgeted in Information Technology Capital
Improvement Account 307-09-023-8522-00-10-000-#IT1007
Recommendation:
The recommendation is that City Council authorizes the City Manager to execute an agreement
with DISYS Solutions,Inc.to purchase a Cisco VoIP telephone system with licenses and support
for three years for an amount not to exceed $51,976.60 through the Texas Department of
Information Resources (DIR) contract number DIR-TSO-4167.
P.R. NO.23202
6/9/2023
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A THREE-
YEAR CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND DISYS
SOLUTIONS, INC. THROUGH THE TEXAS DEPARTMENT OF INFORMATION
RESOURCES CONTRACT NO. DIR-TSO-4167 FOR THE PURCHASE AND SUPPORT
OF A TELEPHONE SYSTEM FOR THE POLICE DEPARTMENT IN THE AMOUNT OF
$51,976.60. FUNDING BUDGETED IN INFORMATION TECHNOLOGY CAPITAL
IMPROVEMENT ACCOUNT 307-09-023-8522-00-10-000-#IT1007.
WHEREAS, telephone services are essential to the daily operations of the police
department, and the current system has reached end of life and end of support; 4nd
WHEREAS, Texas Department of Information Resources has established an information
and communications technology cooperative contract with DISYS Solutions Inc.; and
WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of
its governing body,to participate in cooperative purchasing programs as an alternative to a formal
bid process; and
WHEREAS, DISYS Solutions, Inc. can provide a Cisco VoIP system with licenses and
support for three years through the Texas Department of Information Resources (DIR) contract
number DIR-TSO-4167 in the amount of$51,976.60; and
WHEREAS, quote#COPA-03282023-3 is attached as"Exhibit A".
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes the City Manager to execute an
agreement with DISYS Solutions, Inc. to purchase a Cisco VoIP telephone system with licenses
and support for three years for an amount not to exceed$51,976.60 through the Texas Department
of Information Resources (DIR) Contract Number DIR-TSO-4167. Funds available in the
Information Technology Capital Improvement Account 307-09-023-8522-00-10-000- #IT1007.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
P.R. NO.23202
6/9/2023
READ,ADOPTED AND APPROVED this the day of June,A.D. 2023 at a regular
meeting of the City of Port Arthur, Texas by the following vote:
Ayes:
Mayor:
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno%City y Attorne
APPROVED FOR ADMINISTRATION:
nj cam.
Ronald Burton, City Manager Clifton Williams,Purchasing Manager
•
Fay _i
Information Technology Director
APPROVED AS TO AVAILA LITY OF FUNDS:
Kandy Daniel, irector of Finance
P.R. NO.23202
6/9/2023
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