Loading...
HomeMy WebLinkAboutPR 12241 PA BUSINESS PARKPort Arthur Economic Development Corporation P. O. Box 1089 . Port Arthur, Texas 77641-1089 409/983-8195 · 409/98::;-8222 fax Email: portarthuredc(~eonet.net · http://www.portarthur, com/edc Memo To: Mayor, City Council and City. Manager From: Ike Mills, Executive Directoff~ Date: June 19, 2003 Re: P.R. No. 12241; Council Meeting June 24, 2003 Attached is P.R. No. 12241 approving a change order in the amount of $63,000 for the Business Park as approved by the Section 4A Port Arthur Economic Development Corporation and the Board of Directors during the June 17, 2003 meeting. Cc: Mark Sokolow, City Attorney Jim Wimberly, EDC Attorney P. R. No. 12241 06/19/03 twa RESOLUTION NO. A RESOLUTIONAPPROVING CHANGE ORDER NO. i FOR CONTRACT V IN THE A~K)UNT OF $63,000, AS IT PERTAINS TO THE PORT ARTHUR BUSINESS PARK AS APPROVED BY THE SECTION 4A PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION WHEREAS, the Section 4A Economic Development Corporation entered into a contract with Excavators & Constructors for $887,500.00 as it pertains to Contract V; and WHEREAS, Excavators & Constructors has submitted a Change Order request in the amount of $63,000 for the increased lime stabilization; and WHEREAS, this Change Order has been approved by the Directors of the Port Arthur Section 4A Economic Corporation on June 17, 2003 by a four to one vote. Board of Development order from WHEREAS, a status report recommending the change Diamond Consulting is attached as Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the Change Order No. 1 in the amount of $63,000 is herein approved as denoted in Exhibit "B". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this __ day of , A.D., 2003, at a Regular Meeting of the City Council of Port Arthur, Texas, by the following vote: AYES: Mayor , City Council of the City NOES: ATTEST: EVANGELINE GREEN, OSCAR 0RTIZ, MAYOR CITY SECRETARY APPROVED AS TO FORM: MARK T. SOKOLOW, CITY ATTORNEY APPROVED FOR ADMINISTRATION: STEVE FITZGIBBONS, CITY MANAGER APPROVED AS TO AVAILABILITY OF FUNDS: REBECCA UNDERHILL, DIRECTOR OF FINANCE EXHIBIT "A" Diamond Consulting 11 Gambrel Oak Place The Woodlands, Texas 77380 Economic Development Architecture Planning Memorandum To: Port Arthur Economic Development Corporation Board From: Bill Diamond Date: May 16, 2003 Re: May Progress Report on Business Park Project The following report and attachments summarizes the status of the project as of the date of this report. SUMMARY OF PROGRESS The award of the balance of the construction work for the Business Park has been approved. This includes separate agreements for a modular office originally contained in work bid as Contract I (General Requirements), and Contract VII (Landscape and Final Grading). It also includes approval of utility agreements for gas and power and Change Orders for Contracts III and IV necessary to allow work to continue. In addition the outstanding section of right of way required to route the sanitary sewer force main to the sewage treatment plan was condemned (see previous month's reports). The majority of the work of Contracts II -IV (Rough G-fading and Site Preparation, Underground Utilities and Drainage Improvements) is moving toward completion. Work is beginning on Contracts V and VI (Road Improvements and Lift Station and Force Main). Construction Progress The following reflects progress as of the end of April (see payment requests). Contract I General Requirements - award of contract for the on-site modular office was approved by City Council. Contracts for a construction sign and a temporary site identification sign were disapproved. The project will have no identification until permanent signs are installed at the end of construction. Contract II Rough Grading and Site Preparation - with continued generally dry weather the site is drying out. Additional clearing and grubbing and installation of fill material in areas previously inaccessible due to wet site conditions and pipeline construction has been accomplishe. This contract is now 87 % complete. Thirteen additional rain days (mostly for continued muddy conditions that have impeded construction) were approved for March. Contract m Underground Utilities -the majority of the off site water distribution is nearing completion. Most of the work remaining for the water system involves tie ins to the city system. The EDC board and City Council has approved Change Order 2 (revisions to tie in to city water main on FM356). Installation of underground conduit for power and telephone (lines to be installed by these utility companies) also neared completion last month. This contract is approximately 89% complete. Eleven additional rain days (mostly for continued muddy condition~ that have impeded construction) were approved for April. Contract iV Drainage Systems Improvements - Continued progress on this contract has occurred during April. The excavation of the retention pond has progressed to 50% complete and portions of the outfall structure into Drainage District 7's ponds have been installed. The City Council has approved Change Order 2 (revision of outfall valves) required to allow this work to be completed. This contract is approximately 89% complete. Nine additional rain days (mostly for continued muddy conditions that have impeded construction) have been approved for April. ph 281 3677821 fax281 367 7223 email biil@diarnondconsultingonline.com Contract V Road Improvements - Work for this contract has begun. Culverts along West Port Arthur Road have been placed. However the issues regarding about soil moisture and the paving cross section (see monthly reports of March and April) have lead to additional investigations by soil consultants. The results of these tests are a proposed modification to the lime stabilization of the paving sub-grade called for by the current contract. This will entail a Change Order to this contract (see attached summary.) The contact remains approximately 1.6% complete. No rain days have been approved for this contract. Contract VI Lit~ Station with Force Main - with the route for the sanitary sewer force main secured, work is now beginning on this contract Contract VII Landscaping and Final Grading - award of contract has been approved by City Council. On Thursday May 1, your project manager was called to testify in the condemnation proceedings conducted in 1 Circuit Court of Jefferson Coonty. The result ofthis hearing was the acquisition of a section right of way for the sanitary sewer force main for the project. A meeting was held with the engineering team including ESPA Corp (Schaumburg & Polk's engineering consultant for street design) and the City Public Works Director on May 12th to review the problems associated with increased soil moisture and the proposed Change Order to Contract V (Road Improvements). Please see further discussion below. Outstanding Issues The regular monthly construction meeting was held on May 12, 2003. In addition to reviewing construction progress the following were discussed. At this time (with the exception to Change Order 1 to Contract V - Road Improvements) there are no known issues that might cause delay in construction or give rise to additional change orders. Change Order 1 for Contact V (please see attached summary) The project engineer has requested a change order proposal from the contractor to increase the lime stabilization percentage fi.om 6% to 8% and the depth of stabilization fi.om 6" to 8". The development of this change in paving design began with observations of the engineer and contractor in regard to the retention of moisture by site soils encountered during initial phases of construction. Consultation with the soil consultant that performed the initial soil borings led to the decision to take additional borings. The results indicated that the soil moisture content discovered in the initial borings had changed from a mean of approximately 20% to a mean of approximately 35%. This represents a significant reduction in soil bearing capacity. The soil consultant's original recommendation based upon the initial tests were for a paving section of 6' depth over a sub grade formed by the removal one foot of existing soil and replacement with select fill. The engineer's design as currently included in Contract V (with the concurrence of the soil consultant) called for 7" of concrete paving over 6" of/'% lime stabilized subsoil. The difference between the soil consultant's original recommendations and the engineers original design was estimated to save the project approximately $120,000. Based upon his most recent findings the soil consultant issued a revised recommendation for paving design. He recommended an increase of depth from 6" to 8" of 6% lime. Desiring to be conservative and cautious in the face of changing recommendations, a second opinion was sought from a previously uninvolved soil consultant. These additional tests and evaluations generally confirmed the revised recommendation of the initial soil consultant but specified 8" of 8% lime stabilization. After reviewing these recommendations the engineers now propose to increase the lime content to 8% and the depth to 8". The increase in soil moisture content is clearly the result of over 100 inches of rainfall at a time that site construction was getting underway. But the capacity of the soil at our site to absorb and hold moisture demonstrated by these 2 of 3 conditions requires increased stabilization if the we are to take proper measures to avoid paving failures in the future. ~- The quality of paving is one of the most important a~actions ufa business park to businesses seeking a place to locate. This change order will increase the cost of the project by $63,000. But it is a cost that would have been included in the original design if the information now available had been available. In addition the cost of development remains well below the budget established for the project. CONSTRUCTION pHASE cOSTS The attached Budget and Cost Summary indicates that Change Order 1 of Contract V (see above) has been reduced by $4,879 from its earlier estimate. The appr°val °f this change °rder will leave the pr°ject $898'$21 °r 85'3% percent under the approved budget CONSTRUCTION PHASE ISSUES AND ACTIONS Approval of Change Order 1 to Contract ¥ is required to prevent delay of the progress of the work and pro. iect completion. ITEMS REQUIRING ACTION IN MAY Contract ¥ - Change orderl - Additional Lime Stabilization - $63,000 (see above) NT REQUESTS PAYME ..... -_ .~.~ ,~,~.a Contract and Payment Summary. We recommend the Invoices have been submitted ana taouia~eu m m~ o~,~ ..... following payments: Diamond Consulting Schaumburg & Polk Excavators and Constructors Contract II Contract m Contract IV Contract V $4,267.00 $6,548.80 $40,761.36 $147,474.12 $64,067.46 $33,107.46 The sum of payment requests to date for the Construction Phase equals 47.0% of the contracted (this does not reflect the progress represented by the 5% retention for construction contracts). REQUESTED ACTION BY EDC BOARD AND CITY COUNCIL Approval of Change Order 1 for Contract V (see above) cost for this phase Respectfully Submitted, William E. Diamond 1I Attachments Budget and Cost Summary Contract and Payment Summary SPI Letter Recommending Award of Change Order No. 1 for Contract V Project Manager's Summary of Change Order No. 1 for Contract V 3 of 3 ~au lG 03 0~:52p D~amond Consu]t~nc 28~~367-7223 Diamond ConsulUng 11 Gambrel Oak Place The Woodlands, Texas 77380 Economic Development Architec~um Pianning March 12. 2003 Port Arthur Economic Development Coq)oration P.O. Box 1089 Port Arthur, Texas 77640-1089 INVOICE FOR SERVICES Invoice # 0403A PEROID ENDING MARCH 31, 2003 Services Project Management Services for Construction Phase of Port Arthur Business Park Project Port Arthur Economic Develol~ment Corporation Basic Services Amount % Complete Amount Famed 2.1 Coordinate Construction Phase $6,480 75.0% $4,860.00 2.2 Monthly Review and Report $24,540 65.0% $15,951.00 2.3 Issue Resolution $15,200 95.0% $14,440.00 2.4 Project Closeout $10,300 0.0% $0.00 Total Services $56,520 62.4% $35,251 .iX} Services Previously Invoiced $30,984.00 Services this Period $4,267.00 AMOUNT DUE THIS INVOICE $4,267.0O voice 281 367 7821 fax 281 367 7223 email bill,diamond consulfingonline,com EXHIBIT "B" JUN-20-2003 FRI 01;17 PM SOHSUMBURG & POLK 06/1~/2003 05:30 40~7216037 FAX NO, 14098660337 EXCAVATOR5 & GI:H~TRU P. 02/03 pAP~[ P. O! AI~ROVA~ OF CONTRACT CHANGE C~IA~O~ ORDBRNO. DATE: Surm 18, 2003 PRO3'ECT: Port Aflhur Bu~ Park Con.act V - Road lmprov~n~ts OWNER: CONTRACTOR: Pofl AC&ut I~nomi~ Dcvdopm~nt Corporation P,O. 8ox 1089 Po~t A~hm, Texa~ 77641-1089 t~e~v~tm~ & CoCkatoo, fao. 8869 S. Hvcy. 69 Port Arthm, Tex. T7640 TO Appro~d of thc following r.,ontra~ change ts ~, To ~ adju~cn~ ~ ~ for fl~ ~ ~, ~ to $B89,S00.00 (+) 6{,o00,00 AMOUNT OF THIS CHAI~IOR ORDER; (+)$63,000,00 TOTAL, RBVISF. D CONTIt, AC'r AWiOUN-i' INCI JUDINO TFflS CHANGE ORDF~ $05~,$00.00 Polk, COrbeL'rING ENGIN~m.,9 JUN-20-2003 FR] OI:17 PM $OH~UMBURO & POLK F~X NO, 14098660337 P, 03/03 PAGE 0~/02 Port A~th~ Bugnoss P~rk Conira~t V - Road Improv~aon~ Chanllc Order No. 1 P~ 2 of 2 ORIGINAL COiN'TRACT TI~E~ REVISED CONTRACT TIME DUE TO PRevIOUS CliAl,~OE ORDI~RS: TItlS CHANOB ORDER; INCLUDING Tlti~ CIIANO~ ORDIiR; 120 Consoautivc C~lon~ ~ 0 Cons~cutlvo C_~l~dar Days 120 CoIla~'utlve C~lel~l~r L~yf 'Conim~o~ ac~,nowledlto~ and ~ a~, il~ ~ljustm~ts ia co~ ~ ~ ~a~ ~ sz~l~ in ~s C~ Or~r mp~ ~1 co~on for ~1 ~ m~d ~ in ~stlt~ an a~t ~ ~ s~ Cont~r th~ ihs Ch~e ~ ~ts m ~1 i~lusiv% mu~lly ~ u~ ~t ~ ~ Co~ ~d ~ ~r will ~ aU SUBMITI'ED BY: RIRVIEWED BY: APPROVED BY; Cobb. stem,'tots, ln~. Dewlopmem Coqx~ra~on Contramx~ Owne~ Pot~ Anlme Economlo Dovelopm~t Corporation Excavators & Construotot~, I~. $chaumburg & Polk, Inc.