HomeMy WebLinkAboutPR 15483: ANGEL TRACE PHASE IMEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: Stephen Fitzgibbons, City Manager
FROM: Kelly Eldridge, Director of Utility Operations ,.' `r
DATE: August 31, 2009
SUBJECT: Proposed Resolution No. 15483
CONIlVIENTS
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 15483, which accepts the
Engineer's Certificate of Complefion, Contractor's Certificate of Guazantee, and Contractor's
Certificate and Release from Tri State Mechanical, for the completion of the public Off-Site Water
and Sewer for Angel Trace Phase I.
BACKGROUND
Odyssey Residential Holdings, L. P. is currently developing a tract of land located near Ray Avenue
and 58s' Street in Port Acres to construct the Angel Trace Phase I Subdivision. Certain off-site water
and sewer system improvements were required in order to provide service to this large development
The off-site improvements were constructed within existing city right of way or easements, and some
of these utilities will serve existing homes adjacent to the new development Their contractor, Tri
State Mechanical, subsequently performed this work in accordance with City Standards and the off-
site improvements are ready for acceptance by the City.
BUDGET/FISCAL EFFECT
None. The value of these utilities is estimated by their consulting engineer at $33,370 (water) and
$34,720 (sewer).
STAFF/EMPLOYEE EFFECT
City staff attended all system testing and the Final Inspection of these utilities to verify conformance
with City Standards.
SUMMARY
Approval of Proposed Resolution No. 15483 is recommended.
P.R. No. 15483
08/31/09
RESOLUTION NO.
A RESOLUTION AUTHORIZING ACCEPTANCE OF AN
ENGINEER'S CERTIFICATE OF COMPLETION FROM
STANLEY G. NEWSOME, JR., P.E. AND THE
CONTRACTOR'S CERTIFICATE AND RELEASE AND
CONTRACTOR'S CERTIFICATE OF GUARANTEE FROM
TRI STATE MECHANICAL FOR THE COMPLETION OF
OFF-SITE PUBLIC IMPROVEMENTS (PUBLIC WATER AND
SEWER SYSTEMS) TO SERVE ANGEL TRACE PHASE I,
AND AUTHORIZING THE CITY MANAGER TO SIGN THE
CERTIFICATE OF ACCEPTANCE ON BEHALF OF THE
CITY OF PORT ARTHUR, TEXAS.
WHEREAS, Odyssey Residential Holdings, L. P. planned and is developing a tract of land
for the purpose of providing residential and commercial use; and,
WHEREAS, Odyssey Residential Holdings, L. P. contracted with Tri State Mechanical for
construction of the public off-site water and sewer systems to serve this development; and,
WHEREAS, the City has received an Engineer's Certificate of Completion dated August 21,
2009 from Stanley G. Newsome, Jr,. PE, certifying that the water and sewer systems in the off-site
project have been completed according to City Standards, copy attached hereto and made a part
hereof as Exhibit A, together with a Contractor's Certificate and Release (Exhibit B) and a
Contractor's Certificate of Guazantee (Exhibit C) executed by Vemon Bridwell, President of Tri
State Mechanical; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the City Manager of the City of Port Arthur is hereby authorized to
execute on behalf of the City of Port Arthur a Certificate of Acceptance (Exhibit D) for the
P.R. No. 15483
08/31/09
Page 2
completion of the public water and sewer infrastructure.
Section 2. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED THIS day of , 2009 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
ATTEST:
Deloris Prince
Mayor
APPROVED AS TO FORM:
s/
Terri Hanks
City Secretary
Mark Sokolow
City Attorney
APPROVED:
Stephen Fitzgibbons
City Manager
l
Ke ly Eld dge
Director of Utility Operations
~~
Ross Blackketter
Director of Public Works
EXHIBIT A
(Engineer's Certificate of Completion)
Stanley G. Newsome, Jr., P.E.
Consulting Engineer
enewsomena gt.rr.com
August 21, 2009
City of Port Arthur
P.O. Box 1089
Port Arthur, Texas 77641-1089
Attn: Mr. Kelly Eldridge
3737 Doctors Drive
Port Arthur, Teaes 77642
Phone:409-983-2004,ce11409-718-0612
Fax:409-983-2005
Re: Off-Site Water and Sewer for Angel Trace Phase I
ENGINEERS CERTIFICATE
Gentlemen:
I, Stanley G. Newsome, Jr., P.E., hereby certify that the off-site 8 inch water and
15 inch sanitary sewer constructed along Ray Rd. was installed in general conformance
with the approved plans and specifications. The water line was installed from 580i Street
to Shirley and the sewer was installed from 58a' Street to the proposed Guzman Street
that will be part of Angel Trace Phase I
We request that the infrashucture be accepted by the City of Port Arthur. These
lines have been tested and witnessed by the writer and City employees.
Should you have any questions, please call.
Respectfully submitted,
S e .Newsome, Jr., P.E.
~.
Mr. Ross Blacldcetter, P.E.
Tri State Mechanical
Mr. Dewey Stevens
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EXHIBIT B
(Contractor's Certificate & Release)
CONTRACTOR'S CERTIFICATE AND RELEASE
FROM: Tri State Mechanical, 146188 Hempstead Rd., Houston, TX 77040
c
(Name of Contractor)
TO: The Citv of Port Arthur
(Local Public Agent)
REFERENCE CONTRACT NO. NA ENTERED INTO THE
DAY OF
BETWEEN THE
CITY OF PORT ARTHUR OF JEFFERSON COUNTY, TEXAS
AND NA
(Name of Company)
(CITY)
(STATE)
FOR THE Construction of off-site utilities along Ray Rd. for the development of Angel
Trace Phase 1 Subdivision. The improvements along Ray Rd. include an 8 inch water
line from 58"' Street to Shirley and a 15 inch sanitary sewer from 58~' Street to the new
proposed Guzman Street in the said Angel Trace Phase I
LOCATED IN THE CITY OF PORT ARTHUR, TEXAS:
KNOW ALL MEN BY THESE PRESENTS:
The undersigned hereby certifies that there is due from and payable by the Local
Public Agency to the Contractor under the contract and duly approved Change
Orders and modifications the balance of ZERO
2. The undersigned further certifies that in addition to the amount set forth in
paragraph 1, there are outstanding and unsettled the following items which he
claims are just and due and owing by the City to the Contractor;
(a~NONE
Page 1 of 3
(Signature and Title of Officer)
Vernon Bridwell ,being first duly sworn on oath, deposes
and says, (Affiant)
first that he is the President of the
(Title)
Tri State Mechanical
(Name of Company)
second, that he has read the foregoing certificate by him subscribed as
President of the
(Title)
Tri State Mechanical
(Name of Company)
Affiant further states that the matters and things stated herein are true.
~ ~;LP~ize,! ~~•c.~LC.w~Q,~ (Affiant)
Vernon Bridwell
Subscribed and sworn to before me this 21st day of August
2009.
My commission expires ,~ ~
Z ~~ ~ l! ~ (Date) /fit
(Notary) ~(
P
3flET RANDALI LITCNFIELD
My Commission E~ires
FeMuary 18, 2011
Page 3 of 3
EXHIBIT C
(Contractor's Certificate of Guarantee)
CONTRACTOR'S CERTIFICATE OF GUARANTEE
FROM: Tri State Mechanical , 146188 Hempstead Rd., Houston, TX 77040
(Name of Contractor)
TO:_ City of Port Arthur
(Local Public Agent)
REFERENCE CONTRACT NO. N/A ENTERED INTO THE
DAY OF 2007 ,BETWEEN THE
CITY OF PORT ARTHUR OF JEFFERSON COUNTY, TEXAS
AND
OF
(CITY) (STATE)
FOR THE Off-Site Utilities for Angel Trace Phase I Subdivision which includes an 8
inch water line along Ray Rd. from 58"' Street to Shidey , and a 15 inch sanitary sewer
along Ray Rd. from 58'" Street to the proposed Guzman Street in Angel Trace Phase I
LOCATED IN THE CITY OF PORT ARTHUR, TEXAS:
KNOW ALL MEN BY THESE PRESENTS:
Tri State Mechanical does hereby guarantee all of the work done as noted above to
be free from faulty materials in every particular, and free from improper
workmanship, and against injury from proper and usual wear; and agrees to replace
or re-execute without cost to the Owner such work as may be found to be improper
or imperfect, and to make good all damage caused to other work or materials, due
to such required replacement or re-execution.
2. This guarantee shall cover a period of one (1) year from the date of acceptance of
all work under this Contract, as evidenced by the ACCEPTANCE OF THE
IMPROVEMENTS BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR.
This Certificate is given in connection of the final payment under the contract
between the City of Port Arthur and NA and
with the knowledge that it will be relied upon in making such payment and that such
payment would not be made except upon the truth of the matter contained in this
affidavit.
Page 1 of 2
IN WITNESS WHEREOF, the undersigned has signed and sealed this instrument
this 21st day of Auoust , 20 09 .
(SEAL)
(President)
''// t
(Signature and Title of Officer
Vernon Bridwell ,being first duly sworn on oath, deposes and says,
(Affiant)
first, that he is the President of the
(Title)
Tri State Mechanical
(Name of Company)
second, that he has read the foregoing certificate by him subscribed as
President of the
(Title)
(Name of
Affiant further states that the matters and things stated herein are true.
(Affiant) Subscribed and sworn to before me this 21~ day of Au ust
2009 ```ggg
o` Y'~i~BflET RANOALL IJrCHFIELO
My commission expires 2~/ ~ ~f ~ ~® "h'F 18 ~~ ~r®s
(Date) °~"`~ ~J
~ -~4
(Notary)
Page 2 of 2
EXHIBIT D
(Certificate of Acceptance)
CERTIFICATE OFACCEPTANCE
FOR
Construction of the Public Off-Site Water & Sewer
Systems For Angel Trace Phase I
IN THE
CITY OF PORT ARTHUR
TO: Tri State Mechanical & Odyssey Residential Holdings L P
Gentlemen:
This is to certify that the City of Port Arthur, Texas, accepts the completion of the public Off-Site
Water and Sewer System for Angel Trace Phase I development on the basis of the Engineer's
Certificate of Completion by Stanley G. Newsome, Jr., PE, the Contractor's Certificate of Guarantee,
and the Contractor's Certificate and Release, executed by Vernon Bridwell, President Tri State
Mechanical.
Stephen Fitzgibbons
City Manager
ATTEST:
Terri Hanks
City Secretary