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MEMORANDUM
To: Steve Fitzgibbons, City Manager
From: Deborah Echols, Director of Finance
Date: August 28, 2009
Subject: P. R. No. 15466
P. R. No. 15466 provides for $460,000 in funding be remitted to
the Port Arthur Convention and Visitor's Bureau upon the execution
of the contract. Funds for this contract amendment are provided in
the 2009-2010 budget, account number 140-1405-551.59-00, M97912.
This resolution is contingent upon the City Council's approval of
the budget, which is also presented for consideration at this
meeting.
P.R. NO 15466
jja/8/25/09
RESOLUTION NO.
A RESOLUTION APPROVING AN AMENDMENT TO THE
CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND
THE PORT ARTHUR CONVENTION AND TOURIST
ASSOCIATION WHICH MANAGES AND OPERATES A
CONVENTION/VISITORS BUREAU.
WHEREAS, a contract has been approved between the City of Port
Arthur and the Port Arthur Convention and Tourist Association, which
manages and operates a convention/visitors bureau; and
WHEREAS, it is deemed prudent to approve an amendment thereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHITR:
Section 1. That the facts and opinions in the preamble
are true and correct.
Section 2. That Article V of the Contract, between the
City and Port Arthur Convention and Tourist Association shall be
amended to read as follows:
"V. The City shall advance to the Association a
portion of the proceeds of the Hotel and Motel
Occupancy Tax received by the City. The amount of the
advance will be determined by the City Council on an
annual basis. The Convention and Tourist Association
requests that during the annual budget planning cycle
each year, the City Council take into consideration
the changing financial circumstances of the Convention
and Tourist Association and the City, as well as the
effectiveness of the marketing efforts of the
Association and its value to tourism in Port Arthur.
The funds allocated to the Association's budget for
fiscal year 2009-2010 are $460,000. To effectuate the
intentions of the parties hereto, it is agreed that
the following procedure for such payments shall be
established:
a. The City will advance to the Association
one-twelfth (1/12) of their annual
allocation on a monthly basis.
b. In the first month of each calendar
quarterly year, the Association shall
furnish to the City Manager a statement of
the activities of the Convention/Visitors
Bureau during the preceding calendar
quarterly period."
Section 3. That said amendment is contingent on the
availability of funds in the 2009-2010 fiscal year budget, to be
approved by the City Council.
Section 4. That the Association shall signify its
approval of the foregoing amendment by its President dating and
signing two (2) duplicate copies of this Resolution, each of which
has been signed by the Mayor and attested by the City Secretary.
Section 5. That a copy of the caption of the Resolution
be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of September,
A.D. 2009, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote:
AYES:
City
NOES:
Debris Prince, MAYOR
ATTEST:
Terri Hanks, City Secretary
APPROVED AS TO FORM:
MARK T. SOKOLOW, CITY ATTORNEY
APPROVED FOR ADMINISTRATION:
STEPHEN FITZGIBBONS, CITY MANAGER
Deborah Echols, Director of Finance
AGREED TO:
PORT ARTHIIR CONVENTION AND TOIIRIST ASSOCIATION
BY:
DATE:
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