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Home My WebLink About(A1) TIFFANY HAMILTON - $1,980.61 City of Port Arthur Council - Travel Expense and Reimbursement Report Page_1of__ Pages Name: Tiffany Hamilton Date of Report 6/7/2023 Department/Division: Council Date(s)of Trip 5/29-6/3/23 Destination and Purpose of Trip- Fort Worth. TX-Texas Department of Emergency Management Conference Expense Type Date Date Date Date Date Totals 5/29/2023 5/30/2023 5/31/2023 6/1/2023 6/2/2023 6/3/2023 Registration $ 300.00 Lodging ✓ Rental car $ 1.039.16 ft $ 248 04 Ly Parking Gas $ 4141 $ 4141 ✓ Per diem $ 48.00 $ 64.00 $ 64.00 $ 64 00 $ 64.00 $ 48.00 $ 352.00 Total Trip Cost $ 1,980.61 Receipts are required for all expenses except per diem. . Only actual expenses may be reported. Rounding and estimating are not allowed. i Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 300 00 Odometer Beg- Prepaid Lodging $ 1,039.16 Odometer End Rental Car $ 248.04 Total Miles Lyft, Additional Sessions x Rate 0 48 Subtract: Advanced Amount $ 288 00 Mileage Reimbursement $ 0 48 Equals. Amount Due Councilmember $ 105.41 V ! hereby certify that the above expenditures if positive represent cash spent for ligitimate city business Amount Due City only, pursuant to ordinance 08-13. and do not if negative include items of a pe pnal nature Signature:d,it-i\c,au f C Approved by�du .ii Notes and Explanation The vehicle had to be picked up on 5/27 because of the Memorial holiday $41.41 was reimbursed in gas for June 3rd. She is also owed an additional per diem because she arrived on the 29th C:\Users\mayorsec\Documents\Tiffany Hamilton\ERTDEM2023 I M...) 815 MAIN STREET FORT WORTH,TX 76102 1 1 -11 lto n UnitedStatesof America , HTELEPHONE 817-870-2100 •FAX 817-882-1300 Reservations HOTELS & RESORTS www.hilton.com or 1 800 HILTONS HAMILTON,TIFFANY Room No: 432/D2 Arrival Date: 5/30/2023 9:22:00 PM 4148 LAKESHORE DR. Departure Date: 6/2/2023 8:52:00 AM Adult/Child: 1/0 PORT ARTHUR TX 77642 Cashier ID: AALVARAD030 UNITED STATES OF AMERICA Room Rate: 167.00 AL: HH# 379585439 BLUE VAT# Folio No/Che 954165 A Confirmation Number:3344508794 HILTON FORT WORTH 6/2/2023 8:50:00 AM DATE DESCRIPTION ID REF NO CHARGES CREDIT BALANCE 5/30/2023 VALET PARKING=OVERNIGHT AMOTA8 4534501 $40.00 5/30/2023 SALES AND USE AMOTA8 4534501 $3.30 5/30/2023 GUEST ROOM AMOTA8 4534502 $167.00 5/30/2023 FORT WORTH TPID FEE AMOTA8 4534502 $3.34 5/30/2023 RM-STATE TAX AMOTA8 4534502 $10.30 5/30/2023 RM-CITY TAX AMOTA8 4534502 $15.44 5/30/2023 STATE COST=RECOVERY FEE AMOTA8 4534502 $1.25 5/31/2023 VALET PARKING=OVERNIGHT HHERNAN 4535262 $40.00 DEZ44 5/31/2023 SALES AND USE HHERNAN 4535262 $3.30 DEZ44 5/31/2023 GUEST ROOM HHERNAN 4535263 $167.00 DEZ44 5/31/2023 FORT WORTH TPID FEE HHERNAN 4535263 $3.34 DEZ44 5/31/2023 RM-STATE TAX HHERNAN 4535263 $10.30 DEZ44 5/31/2023 RM-CITY TAX HHERNAN 4535263 $15.44 DEZ44 5/31/2023 STATE COST=RECOVERY FEE HHERNAN 4535263 $1.25 DEZ44 6/1/2023 VALET PARKING=OVERNIGHT AMOTA8 4536038 $40.00 6/1/2023 SALES AND USE AMOTA8 4536038 $3.30 6/1/2023 GUEST ROOM AMOTA8 4536039 $167.00 6/1/2023 FORT WORTH TPID FEE AMOTA8 4536039 $3.34 6/1/2023 RM-STATE TAX AMOTA8 4536039 $10.30 6/1/2023 RM-CITY TAX AMOTA8 4536039 $15.44 6/1/2023 STATE COST=RECOVERY FEE AMOTA8 4536039 $1.25 Page:1 Arrival Date: 5/30/2023 9:22:00 PM 4148 LAKESHORE DR. Departure Date: 6/2/2023 8:52:00 AM Adult/Child: 1/0 PORT ARTHUR TX 77642 Cashier ID: AALVARADO30 UNITED STATES OF AMERICA Room Rate: 167.00 AL: HH# 379585439 BLUE VAT# Folio No/Che 954165 A Confirmation Number:3344508794 HILTON FORT WORTH 6/2/2023 8:50:00 AM DATE DESCRIPTION ID REF NO CHARGES CREDIT BALANCE 6/2/2023 MC*4185 AALVARA 4536387 ($721.89) DO30 **BALANCE** $0.00 EXPENSE REPORT SUMMARY 5/30/2023 5/31/2023 6/1/2023 STAY TOTAL ROOM AND TAX $197.33 $197.33 $197.33 $591.99 MISCELLANEOUS $40.00 $40.00 $40.00 $120.00 OTHER $3.30 $3.30 $3.30 $9.90 DAILY TOTAL $240.63 $240.63 $240.63 $721.89 CREDIT CARD DETAIL APPR CODE 001456 MERCHANT ID 67045610011 CARD NUMBER MC*4185 EXP DATE 07/26 TRANSACTION ID 4536387 TRANS TYPE Sale Page:2 (M.) 815 MAIN STREET FORT WORTH,TX 76102 i 1t:ori United States of America TELEPHONE 817-870-2100 •FAX 817-882-1300 Reservations HOTELS & RESORTS www.hilton.com or 1 800 HILTONS HAMILTON,TIFFANY Room No: 432/D2 Arrival Date: 6/2/2023 8:54:00 AM 4148 LAKESHORE DR. Departure Date: 6/3/2023 1:25:00 PM Adult/Child: 1/0 PORT ARTHUR TX 77642 Cashier ID: KNELSON01 UNITED STATES OF AMERICA Room Rate: 231.85 AL: HH# 379585439 BLUE VAT# Folio No/Che 968582 A Confirmation Number:3380183501 HILTON FORT WORTH 6/23/2023 4:06:00 PM DATE DESCRIPTION ID REF NO CHARGES CREDIT BALANCE I6/2/2023 VALET PARKING=OVERNIGHT AMOTA8 4537085 $40.00 6/2/2023 SALES AND USE AMOTA8 4537085 $3.30 6/2/2023 GUEST ROOM AMOTA8 4537086 $231.85 6/2/2023 FORT WORTH TPID FEE AMOTA8 4537086 $4.64 6/2/2023 RM-STATE TAX AMOTA8 4537086 $14.29 6/2/2023 RM-CITY TAX AMOTA8 4537086 $21.45 6/2/2023 STATE COST=RECOVERY FEE AMOTA8 4537086 $1.74 6/3/2023 MC*4185 ABAGGET 4537479 ($317.27) T1 **BALANCE** $0.00 EXPENSE REPORT SUMMARY 6/2/2023 STAY TOTAL ROOM AND TAX $273.97 $273.97 MISCELLANEOUS $40.00 $40.00 OTHER $3.30 $3.30 DAILY TOTAL $317.27 $317.27 CREDIT CARD DETAIL APPR CODE 058317 MERCHANT ID 67045610011 CARD NUMBER MC*4185 EXP DATE 07/26 TRANSACTION ID 4537479 TRANS TYPE Sale Page:1 TEXAS EMERGENCY MANAGEMENT THE CONFERENCE 2023 "iffany Hamilton Texas Emergency Management Conference 2023 :ity of Port Arthur Texas Division of Emergency Management conference@tdem.texas.gov hriste.whitley@portarthurt nvoice Order Invoice Date '3CONF-022023-0172-0058 XCNNJSRXW32 February 14, 2023 / 11:30 AM Cl Item Price Quantity Amount Admission Fees $300.00 1 $300.00 Subtotal: $300.00 Tax: $0.00 Order Total: $300.00 Amount Paid-$300.00 Amount Due-$0.00 lake the check payable to: Texas Division of Emergency Management flail to: Attn: The Conference 023 313 E Anderson Building Ill suite 100, Austin, TX 78752 • CITY OF PORT ARTHUR • ITRAVEL REQUEST Name of Err loy I: Tiffany Hamilton Department/Divison Mayor/City Council Date: 5/24/2023 This is a re est i proval to travel to: Fort Worth, TX For the pur se TDEM Conference Sponsoring agency, if applicable: Departure Date: 05/30/23 Return Date: 6/3/2023 Total working hours away from duty station: Mode of Transportation: Private Vehicle: City Vehicle: Air: Other: rental Will be staying at this location: Hilton Tele. No: 817-870-2100 Estimated Cost: 1) Transportation $ 243.99 2) Lodging $ 851.44 3) Meals $ 288.00 4) Registration Fee $ 300.00 5) Mileage to airport Shuttle Total estimated cost of Trip: $1,683.43 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No If yes, state amount: $288.00 Date Check Needed: 05/26/23 Applicable Account Number: 4001-01-101-5440-00-10-00 I certify that this tr' isf a essential njure nd is required r the proper functioni of tl-. depa ent/.ffire. ft Signed: Date: �, ` Signed: .` 0'w Dat , (Employee) C (Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED: Comment: ,, Signed: Date: (City Manager) NOTE: This form is to be executed for any overnight trip on City Business. A detailed expense account is to be promptly submitted after the trip has been completed. Routing: Original to City Manager for approval. Duplicate will remain in Department files. If advance is requested, original will be forwarded to Accounting by Manager's office, if approved. RA#: 9WGRQN Invoice#: 192001445041 nter p r i se Invoice Date: " 06/06/2023 • Previous Invoice#: 192001431366 21503 SPRING PLAZA DR Invoice Date: Not Billed Yet SUITE 200 Account#: TXM0999 77388 SPRING,UNITED STATES Reservation#: 1898470351 BIWNG DETAIL ,. .. Description Qty Period Rate Amount SRL Taxable Charges: TO TIME&DISTANCE 1 WK 185.15 185.15 CITY OF PORT ARTHUR TIME&DISTANCE 1 DAY 37.03 37.03 Attn:CLIFTON WILLIAMS PO BOX 1089 Taxable Subtotal: 222.18 PORT ARTHUR,TX, UNITED STATES 77641 Non-Taxable Charges: RENTAL INFORMATION REFUELING CHARGE 6 GAL 4.31 25.86 - •- Driver: HAMILTON,TIFFANY Non-Taxable Subtotal: 25.86 Check Out: 05/27/2023 11:50 Total(USD) 248.04 Location: GROVES Check In: 06/04/2023 12:00 Balance Due(USD) 248.04 Location: GROVES Individual line item charges such as rental rates for Time and Distance,percentage-basedpp charges Reserved Car Class: SCAR/SCAR (e.g., o 9 deduptor downafwholle cent to ensure thacharges the ha divided equal theeactuallTotal Amount Due Charged Car Class: SCAR/SCAR and/or to avoid fractional cents. Type: VP Authorized Days: 8 Rate Plan: CITY OF PORT ARTHUR/NASPO ST OF TX Billing Name: CITY OF PORT ARTHUR RENTAL VEHICLES # Year Make Model Series Class Reg.Date Start End 1 2021 CHEV S15C SPC2 PPAR 05/27 06/04 # Lic.Plate MRP CO2 Fuel KM/M Beg./End./Total 1 RFP5593 UL 54900/56001/1101 # VIN# Eng. HP KW Unit 1 3GCPWBEKXMG110087 0 0 8CGR41 FOR SUMO MUMS Tel#: +1 8662789894 ARINQUIRY@EHI.COM PAYMENT TERMS Payment due within 30 days from the invoice date. Late payments subject to a fee. PAYMENT DUE BY: 07/06/2023 Remit Payment to: EAN SERVICES,LLC PO BOX 840173 KANSAS CITY, UNITED STATES 641840173 Fed Tax Id:430724835 Email Remit To:AskNationalPayments@ehi.com BANKING INFORMATION AskNationalpayments@ehi.com Name:COMMERCE BANK Routing#:101000019(EFT-Wire Transfer) Account#:240931050 BIC/SWIFT:CBKCUS44(USD Payments)BOFAUS6S(non-USD Payments) Thank You For Choosing Enterprise Panes 1 of 1 Port Arthur,Texas PAGE: 1 OF 1 VENDOR NUMBER VENDOR NAME CHECK NUMBER CHECK DATE CHECK AMOUNT 5238 HAMILTON.TIFFANY 411689 05/24/2023 $288.00 05/24/2023 TDEM 05/30/2023 TDEM CONFERENCE 05/30/2023-06/03/2023 $288.00 GL#:001-01-001-5440-00-10-000- $288.00 City of Port Arthur,TX CityCapttal OneHousron,N A Vendor Number Check Number Check Date TX 5238 411689 05/24/2023 �;, of Finance Department ort •thug' PO Box 1089 VOID AFTER 1 YEAR FROM DATE Texas Port Arthur,TX 77640 *** Two Hundred And Eighty-Eight Dollars And Zero Cents *** $288.00 5238 Pay To HAMILTON, TIFFANY The 1800 BECKER PLACE Order Of PORT ARTHUR, TX 77642 7625 CEDAR RIL3E DR DALLAS 75236 SHELL 7025 CEDAR RIDGE • DALLAS, TX 75236 57543001309 06/03/2023 86580186 02:30:14 PM PUMP# 13 REGULAR 13.854G PRICE/GAL $2.989 DISCOUNTS BEFORE FUELING Rewards/GAL $-0.030 FUEL TOTAL $ 41 .' 1 TOTAL = $ el . '1 CREDIT $ 41 .41 • �RJ1'E� a_TH#51698E INV#7h_ iEl :r 4 TOTAL SOED$6.42 Fuel Rewards program Acct: }00(2818 Cents/Gal Rewards Daily$8.87JGal up to 35 gallons Used¢8,83/Gal Discounts Saved $8,42 off Fuel itar, AiLa Fiera cat van