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Home My WebLink AboutPR 23228: STREET REHABILITATION PROJECT DISTRICT 1 CHANGE ORDER 2 WIDENING OF 7TH AVE. AND EXCAVATION ON 8TH AVE. nrt rtlrur www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: June 26, 2023 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Flozelle C.Roberts,EIT,MEng,MBA RE: PR23228: 2023 Street Rehabilitation P ct—District 1: Change Order No. 2, Widening of 7th Avenue and Excavation on 8th Avenue. Introduction: The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 2 for the 2023 Street Rehabilitation Project—District 1 for the widening of 7th Avenue from Procter Street to 5th Street and excavation of sidewalks, driveways and roadway on 8th Avenue. Background: The City of Port Arthur Purchasing Division advertised for bids to rehabilitate various streets in District 1 under Bid No. P23-011. Allco,LLC, of Beaumont, Texas was the lowest responsible bidder with the amount of$4,377,370.00. Pursuant to Resolution 23-031, Port Arthur City Council approved entering into an agreement with Allco, LLC of Beaumont, Texas, for the 2023 Street Rehabilitation Project- District 1. Pursuant to Resolution 23-142, City Council approved Change Order No. 1 for the removal of trees and stumps located on 8th Avenue and 15th Street for the amount of$32,325.00. Change Order No. 1 increased the original contract amount of$4,377,370.00 to the new contract amount of$4,409,695.00. Allco, LLC, of Beaumont, Texas has submitted Change Order No. 2 for the widening of 7th Avenue from Procter Street to 5th Street because the street's width presents hazardous driving condition. Additionally, drainage infrastructure needed upgrading from ditches to curb and gutter to prevent the area from holding water. The excavation and removal of driveways and roadway on 8th Avenue was necessary since the scope provided for asphalt only and not concrete to replace the existing driveways.Also,while the replacement of the sidewalks was included in the scope of work the removal of sidewalks was not. Change Order No. 2 increases the original contract amount of$4,409,695.004 by $522,526.30 to the new contract amount of$4,932,221.30. "Remember,we are here to serve the Citizens of Port Arthur" 444 4*Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Budget Impact: Change Order No. 2 impacts funds in the Street Capital Fund Account No. 307-21-053-8517-00-10-000. Recommendation: It is recommended that the City of Port Arthur City Council approve PR23228 with Allco, LLC, of Beaumont, Texas, authorizing the City Manager to execute Change Order No. 2 for the widening of 7th Avenue from Procter.Street to 5th Street and the excavation and removal of sidewalks, driveways and roadway on 8th Avenue for the amount of$522,526.30. PR No. 23228 6/26/2023 mje Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 2 BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, LLC, OF BEAUMONT, TEXAS FOR THE WIDENING OF 7TH AVENUE AND EXCAVATION ON 8TH AVENUE ON THE 2022-2023 STREET REHABILITATION PROJECT- DISTRICT 1 FOR THE AMOUNT OF $522,526.30. FUNDS ARE AVAILABLE IN THE STREET CAPITAL FUND ACCOUNT NO. 307-21-053-8517-00-10-000. WHEREAS, pursuant to Resolution No. 23-031, the City of Port Arthur City Council awarded the 2022-2023 Street Rehabilitation Project-District 1 to Allco, LLC, of Beaumont, Texas for the amount of $4,377,370.00; and, WHEREAS, pursuant to Resolution 23-142, Port Arthur City Council approved Change Order No. 1 that was submitted by Allco, LLC, of Beaumont,Texas for the amount of $32,325.00 to remove the trees/stumps; and, WHEREAS, Change Order No. 1 increased the original contract amount of $4,377,370.00 by $32,325.00 to the new contract amount of $4,409,695.00; and, WHEREAS, Change Order No. 2 is being submitted by Allco, LLC, of Beaumont, Texas, for the widening of 7th Avenue from Procter Street to 5th Street because the street's width presents hazardous driving conditions, see Exhibit A; and, WHEREAS, the excavation and removal of sidewalks, driveways and roadway on 8th Avenue was added since the original scope provided for asphalt and not concrete to replace the existing driveways; also, while sidewalk replacement was included in the scope of work, the removal of the sidewalk removal was also not, see Exhibit A; and, PR No. 23228 6/26/2023 mje Page 2 of 3 WHEREAS, Change Order No. 2 proposes to increase the original contract amount of $4,409,695.00 by $522,526.30, to the new contract amount of $4,932,221.30; and, WHEREAS, approval of Change Order No. 2 submitted by Allco, LLC, of Beaumont, Texas is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 2 is herein approved and the City Manager is authorized to execute said Change Order No. 2 to the contract between the City of Port Arthur and Allco, LLC, of Beaumont, Texas for the amount of $522,526.30; and, THAT, said Change Order No. 2 increases the original contract amount of $4,409,695.00 by $522,526.30 to the new contract amount of $4,932,221.30; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of A.D. 2023 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartle Mayor PR No.23228 6/26/2023 mje Page 3 of 3 ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: (Ltdell,b.A14} >`Valecia Ti eno, Esq. Ron Burton, CPM City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: kc...,\,,,--,,s,4_‘ , i c:-\_."-----/ --) Kandy Daniel Director of Finance Ig/// 4_I- ..�,�� ' ozel►- . 9 •►- . s, , ng, MI3A Dir: sr of P 1p Works rr,. Clifton Williams, CPPB Purchasing Manager I EXHIBIT A CITY OF PORT ARTHUR Public Works Engineering DATE: JUNE 23,2023 PROJECT: 2023 STREET REHAB DESJ I OWNER: CITY OF PORT ARTHuR CONTRACTOR: ALLCO,LLC,OF BEAUMONT,TEXAS CHANGE ORDER NO.:2 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY,MADE: Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project: -''`" Original Original New Quantity Item No. Description Unit Quantity Unit Price Amount Added New Amount 7TH AVENUE:PROCTER STREET TO 5TH AVENUE 104.001 REMOVE CURB AND GUTTER LF $ 16.00 46 $ 736.00 104.002 REMOVING CONCRETE DRIVEWAY LF $ 52.00 400 $ 20,800.00 104.003 REMOVE CONCRETE SIDEWALK SY $ 42.00 50 $ 2,100.00 110.001 ROADWAY EXCAVATION LF $ 74.00 49 $ 3,626.00 112.001 SUBGRADE WIDEN STA $ 18.95 654 $ 12,393.30 247.002 FLEX BASE(TY A)(GR 2)(2")(COMPL IN PL) SY $ 19.00 872 $ 16,568.00 292.001 ASPHALT STAB BASE 9GR1)(PG64) TON $ 233.00 135 $ 31,455.00 479.002 ADJUSTING MH(LIDS&COVERS) EA $ 755.00 1 $ 755.00 496.001 REMOVE STR(PIPE) LF $ 16.00 92 $ 1,472.00 529.001 CONCRETE CURB&GUTTER COMBINED(COMPL IN PL)(TYPE II) LF $ 35.00 654 $ 22,890.00 "' TIE IN ALLEY DRAIN $ 5,000.00 1 $ 5,000.00 $ 117,795.30 7TH AVE:5TH ST TO THOMAS BLVD 251.001 REWORKING BASE COURSE(6")(ORD COMP) SY $ 11.00 4908 $ 53,988.00 247.002 FLEX BASE(TY A)(GR 2)(2")(COMPL IN PL) SY $ 19.00 4908 $ 93,252.00 257.002 CEMENT SUPER SLURRY(4%)(DRY WT)(DEL)(COMPL IN PL) TON $ 290.00 80 $ 23,200.00 275.001 CEMENT TREAT(MIX EXST MTL&NW BS)(8")(DC) SY $ 12.00 4908 $ 58,896.00 310.001 PRIME COAT(AE-P) GAL $ 8.00 491 $ 3,928.00 340.001 D-GR HMA TY-D PG64-22(2')(SURFACE COURSE) TON $ 151.00 567 $ 85,617.00 340.002 D-GR HMA TY-D PG64-22(1.5")(TRANSITIONS) TON $ 189.00 60 $ 11,340.00 340.003 D-GR HMA TY-D PG64-22(1.5"-3")(DRWYS( TON $ 230.00 72 $ 16,560.00 479.002 ADJUSTING MH(LIDS&COVERS) EA $ 755.00 4 $ 3,020.00 SY $ 349,801.00 I 8TH AVENUE:Thomas Blvd.to Procter St.-ST5003 104.002 REMOVE CONC(DRIVEWAYS) SY $ 52.00 120 $ 6,240.00 104.003 REMOVE CONC(SIDEWALKS) SY $ 42.00 120 $ 5,040.00 110.001 EXCAVATION(ROADWAY) CY $ 74.00 75 $ 5,550.00 247.023 FLEX BASE(TY A)(GR 2)(8")(COMPL IN PL) SY $ - 0 $ - 496.001 REMOVE STR(PIPE) LF $ 16.00 70 $ 1,120.00 496.... REMOVE HOPE LF $ 16.00 20 $ 320.00 530.002 DRIVEWAYS(CONC)(TYPE 1) SY $ 168.00 120 $ 20,160.00 MISCELLANEOUS 465.001 REMOVE CURB INLETS PARTIAL EA $ 1,100.00 2 $ 2,200.00 465.002 INSTALL NEW CURB INLETS PARTIAL EA $ 7,150.00 2 $ 14,300.00 $ 16,500.00 TOTAL CHANGE ORDER NO.2 $ 522,526.30 NEW ORIGINAL CONTRACT AMOUNT: $ 4,409,695.00 CONTRACT $ 4,932,221.30 AMOUNT ORIGINAL CONTRACT AMOUNT: $ 4,377,370.00 CHANGE ORDER NO 1: $ 32,325.00 CHANGE ORDER NO 2: $ 522,526.30 PERCENT OF CHANGE OF 1&2: 12.30% FINAL CONTRACT AMOUNT: $ 4,932,221.30 NO CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.2 CONTRACT COMPLETION DATE: March 5,2024 0 PREPARED BY: r / QU IES VARIFIED BY: 41g&ii! '1 )\ -,-. ' '.." -.. f.Jennifer d ar.s,BAAS,MPA,CIP Manager gory K.Casmire,Inspector APPROVED BY: APPROVED BY: l21 '''‘.-' 1 Brandon Harrison Vice President,ALLCO,LLC Jo n C patella,PE,City Engineer APPROVED BY: APPROVED BY: Flozelle C.Roberts,EIT,MEng,MBA,Director of Public Works Clifton Williams,CPPB,Purchasing Manager APPROVED BY: " Ron Burton,City Man2fgW'eI s\Dhan'o'