HomeMy WebLinkAboutPR 15491: ARCENEAUX & GATES - HEADWALL DESIGNMEMORANDUM
PUBLIC WORKS DEPARTMENT
TO: Stephen B. Fitzgibbons, City Manager
FROM: Ross E. Blackketter, P.E., Director of Public Works
SUBJECT: P. R.# 15491, Arceneaux & Gates for HeadwaA Design
DATE: 02 September 2009
RECOMMENDATION;
It is recommended that the City Council approve Proposed Resolution No. 15491 authorizing the
Mayor and City Manager to execute an agreement with Arceneaux & Gates Consulting
Engineers, Inc, of Beaumont, Texas to provide engineering and design services for Sabine Pass
drainage outfall headwall design for an amount not to exceed $36,318. Funding will be
obtained from the FY2010 Engineering Budget with application for reimbursement from the
CDBG Ike Disaster Recovery Grant.
BACKGROUND:
U. S. Department of Housing and Urban Development has established CDBG Disaster Recovery
funding for recovery from Hurricane Ike; with the City of Port Arthur allocated $13,010,493 for
infrastructure funds under this grant.
Arceneaux & Gates Consulting Engineers, Inc. submitted a proposal to provide engineering and
design services for Sabine Pass drainage improvements including installation of backflow
devices to prevent tidal influx to the roadside ditches for an amount not to exceed $36,318.
BUDGETARY/FISCAL EFFECT:
Funding will be obtained from the FY2010 Engineering Budget with application for
reimbursement from the CDBG Ike Disaster Recovery Grant.
EMPLOYEE/STAFF EFFECT:
Nane.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 15491 authorizing the
Mayor and City Manager to execute an agreement with Arceneaux & Gates Consulting
Engineers, Inc. of Beaumont, Texas to provide engineering and design services for Sabine Pass
drainage outfall headwall design for an amount not to exceed $36,318. Funding will be
obtained from the FY2010 Engineering Budget with application for reimbursement from the
CDBG Ike Disaster Recovery Grant.
Ross E. Blackketter, P.E. a
Director of Public Works
REB/reb
Z:\engineer\Documents\CAMS\A&G Headwall Design.dooc
P.R. 15491
07/06/09 reb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE MAYOR AND CITY
MANAGER TO EXECUTE AN AGREEMENT WITH ARCENEAUX &
GATES CONSULTING ENGINEERS, INC. OF PORT ARTHUR,
TEXAS TO PROVIDE ENGINEERING AND DESIGN OF A
HEADWALL FOR A SABINE PASS DRAINAGE OUTFACE FOR
AN AMOUNT NOT TO EXCEED $36,318.
WHEREAS, the U. S. Department of Housing and Urban Development has established
CDBG Disaster Recovery funding for recovery from Hurricane Ike; and,
WHEREAS, the City of Port Arthur is an entitlement city and has been allocated
$13,010,493 for infrastructure funds under this grant; and,
WHEREAS, Sabine Pass drainage improvements including installation of backflow
devices to prevent tidal influx to the roadside ditches are included in the projects for this grant;
and,
WHEREAS, Arceneaux & Gates Consulting Engineers, Inc. has submitted a proposal to
provide engineering and design services for the necessary headwall for this purpose; and,
WHEREAS, Arceneaux & Gates Consulting Engineers, Inc. can pertorm this service for
an amount not to exceed $36,318; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the Mayor and City Manager are hereby authorized to execute an agreement
with Arceneaux & Gates Consulting Engineers, Inc. of Port Arthur, Texas (attached as Exhibit
"A'~ to prepare the engineering design and construction management for the headwall for
Sabine Pass drainage improvements, funding available in the FYZO10 Engineering budget with
reimbursement to be applied for from the CDBG Ike Disaster Recovery Grant; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P.R. 15491
Page 2
READ, ADOPTED, AND APPROVED this the _ day of A.D. 2009
at a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes•
Mayor
ATTEST:
City Secretary
APPROVED AS TO FORM:
~,y~ 6L?~
City Attorney ,~e~o/ ~\
APPROVED FOR ADMINISTRATION:
Stephen B. Ftzgibbons
City Manager
APPROVED AS TO AVAILABILITY
OF FUNDS:
Deborah Echols, CPA
Director of Finance
~.. ~. ~ ~-
Ross E. Blackketter, P.E.
Director of Public Works
Z:\engineer\Documents\Resolutions\PR15491.dooc
EXHIBIT A
Exhibit A
P.R. No. 15350
Total of 11 pages
THE STATE OF TEXAS §
COUNTY OF JEFFERSON §
CONTRACT
FOR PROFESSIONAL SERVICES
(FEDERAL FORM)
PARTI-AGREEMENT
THIS AGREEMENT, entered into as of this 8u` day of September 2009, by and
between the City of Port Arthur, Port Arthur, Texas (hereinafter called the "CITY") acting herein
by its Mayor, duly authorized by Resolution of the City Council of the City of Port Arthur and
Arceneaux & Gates Consulting Engineers, Inc. (hereinafter called the "ENGINEER")
acting herein by Ronald J. Arceneaux, P.E., P.L.S, President hereunto duly authorized:
WITNESSETH THAT:
WHEREAS, the CITY desires to engage the Engineer to (1) render certain technical and
professional services hereafter described in "Scope of Services" or (2) perform certain work
hereafter described in "Scope of Services": NOW, THEREFORE, the Parties hereto do mutually
agree as follows:
EMPLOYMENT OF ENGINEER
The CITY hereby agrees to engage the ENGINEER and the ENGINEER hereby agrees to
perform the "Scope of Services" hereinafter set forth. This contract shall be performed in
Jefferson County, Texas.
2. SCOPE OF SERVICES
A. BASIC SERVICES
SEE ATTACHMENT "I" ATTACHED HERETO AND MADE A PART HEREOF.
ENGINEER'S compensation for Basic Services shall be as set forth in Pazagraph 5.
Page 1
B. ADDITIONAL SERVICES
All work performed by ENGINEER at request of CITY which is not included in the
Basic Services defined above, shall constitute Additional Services. Unless included in said Basic
Services, Additional Services may include but aze not limited to the following:
(1) Studies, tests, and process determination to establish basis of design for water and
waste treatment facilities.
(2) Land surveys, and establishment of boundaries and monuments, and related office
computation and drafting.
(3) Prepazation of property or easement descriptions.
(4) Prepazation of any special reports required for mazketing of bonds.
(5) Small design assignrnents(estimated construction cost less than $100,000).
(6) Appeazances before regulatory agencies.
(7) Assistance to the CITY as an expert witness in any litigation with third parties,
arising from the development or construction of the Project, including preparation
of engineering data and reports.
(8) Special investigations involving detailed consideration of operation, maintenance
and overhead expenses; prepazation of rate schedules; earnings and expense
statements; special feasibility studies; appraisals; evaluations; and material audits
or inventories required for certification of force account construction performed
by the CITY.
(9) Special soil and foundation investigations, including field and laboratory tests,
borings, related engineering analyses, and recommendations.
(10) Detailed mill, shop and/or laboratory inspection of materials or equipment.
(11) Travel and subsistence required of the ENGINEER and authorized by the CITY to
points other than CITY'S or ENGINEER'S offices and Project site.
(12) Additional copies of reports over ten (10) sets and additional sets of Contract
Document over twenty (20) sets.
(13) Prepazafion of applications and supporting documents for government grants or
planning advances for public works projects.
(14) Preparation of environmental statements and assistance to CITY in preparing for,
and attending public heazings.
(15) Plotting, computing, and filing plats of subdivisions; staking of lots; and related
land planning and partitioning functions.
(16) Revision of contract drawings after a definite plan has been approved by the
CITY, redrawing of plans to show work as actually constructed.
(17) Services after issuance of Certificate of Completion.
(18) Services to investigate existing conditions or facilities or to make measured
drawings thereof, or to verify accuracy of drawings or other information furnished
by Client.
(19) Prepazation of operating instructions and manuals for facilities and training of
personnel and assistance in operation of facilities.
(20) Additional or extended services during construction made necessary by work
damaged by fire or other cause during construction, defective or neglected work
of contractor; services rendered after prolongation of construction contract time
by more than 20% acceleration of work schedule involving services beyond
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normal working hours; or default under construction contract due to delinquency
or insolvency.
(21) Providing any other service not otherwise included in this Agreement or not
customarily famished in accordance with generally accepted engineering practice.
(22) Any other special or miscellaneous assignments specifically authorized by CITY.
EN,GINEER'S compensation for Additional Services shall be as set forth in Pazagraph 5.
3. TIME OF PERFORMANCE
ENGINEER will proceed immediately upon execution of this Contract with performance
of the services called for under the Basic Services with completion within * after execution,
unless delayed by causes outside the control of ENGINEER, and will proceed with subsequent
work only on authorization by CITY. ENGINEER shall immediately submit to CITY in writing
evidence of delay satisfactory to the City Engineer's reasonable discrefion, upon which an
extension of time equal to the period of actual delay shall be granted in writing.
4. INFORMATION AND SERVICES TO BE FURNISHED ENGINEER
It is agreed that the CITY will fiunish, without charge, for the use of the Contract
information, data, reports, records, and maps as are existing, available, and necessary for the
carrying out of the work of the ENGINEER as outlined under "Scope of Services." The CITY
and its agencies will cooperate with the ENGINEER in every way possible to facilitate the
performance of the work described in this Contract.
5. COMPENSATION AND METHOD OF PAYMENT
A. COMPENSATION
City will pay ENGINEER for work performed and services rendered under Pazagraph 2
"Scope of Services", (Basic Services and Additional Services) at the following rates:
It is agreed that total fees for Basic Services(including subcontracted engineering services
as described herein) under this Contract, as defined in Paragraph 2A and based on the preceding
schedule, shall not exceed the sum of $36,318.
B. PAYMENT
ENGINEER will invoice CITY Monthly for its services and charges incurred by
ENGINEER for subcontracted engineering services performed under the direction and control of
ENGINEER as described herein.
* Design shall be accomplished within 125 days of the Notice to Proceed and Contract
Administration shall be for the term of the construction project.
Page 3
CITY agrees to pay ENGINEER at his office the full amount of each such invoice upon
receipt or as otherwise specified in this Agreement. A chazge of one percent per month shall be
added to the unpaid balance of invoices not paid within 31 days after date of invoice. The
engineer shall pay any subcontractors no later than the tenth day after he receives payment as
required under Chapter 2251 Government Code of the Revised Civil Statutes of Texas.
6. RECORDS
ENGINEER shall keep accurate records, including time sheets and travel vouchers, of all
time and expenses allocated to performance of Contract work. Such records shall be kept in the
office of the ENGINEER for a period of not less than five (5) yeazs and shall be made available
to the CITY for inspection and copying upon reasonable request.
7. OWNERSHIP OF DOCUMENTS
All documents, including original drawings, estimates, specifications, field notes and data
aze property of CITY. ENGINEER may retain reproducible copies of drawings and other
documents.
All documents, including drawings and specifications prepazed by ENGINEER aze
instruments of service in respect to the project. They aze not intended or represented to be
suitable for reuse by CITY or others on extensions of the Project or on any other project. Any
reuse without written verification or adaption by ENGINEER for the specific purpose intended
will be at CTTY'S sole risk and without liability or legal exposure to ENGINEER and CITY shall
indemnify and hold harmless ENGINEER from all claims, damages, losses and expenses
including attorneys' fees azising out of or resulting therefrom. Any such verification or adaption
will entitle ENGINEER to further compensation at rates to be agreed upon by CITY and
ENGINEER.
8. INSURANCE
All insurance must be written by an insurer licensed to conduct business in the State of
Texas, unless otherwise permitted by Owner. The ENGINEER shall, at his own expense,
purchase, maintain and keep in force insurance that will protect against injury and/or damages
which may arise out of or result from operations under this contract, whether the operations be
by himself or by any subcontractor or by anyone directly or indirectly employed by any of them,
or by anyone for whose acts any of them may be liable, of the following types and limits (no
insurance policy or certificate of insurance required below shall contain any aggregate policy
year limit unless a specific dollar amount (or specific formula for determining a specific dollar
amount) aggregate policy year limit is expressly provided in the specification below which
covers the particulaz insurance policy or certificate of insurance):
1. Standard Worker's Compensation Insurance(with Waiver of Subrogation in favor of the
City of Port Arthur, its officers, agents and employees.)
2. Commercial General Liability occurrence type insurance. (No "XCU" restricfions shall
be applicable.) Products/completed operations coverage must be included, and the City of Port
Arthur, its officers, agents and employees must be named as an additional Insured.
a. Bodily injury $500,000 single limit per occurrence or $500,000 each person/$500,000
Page 4
per occurrence.
b. Property Damage $100,000 per occurrence.
a Minimum aggregate policy yeaz limit $1,000,000.
3. Commercial Automobile Liability Insurance(including owned, non-owned and hired
vehicles coverages).
a. Minimum combined single limit of $500,000 per occurrence for bodily injury and
property damage.
b. If individual limits aze provided minimum limits aze $300,000 per person, $500,000
per occurrence for bodily injury and $100,000 per occurrence for properly damage.
4. Contractual Liability Insurance covering the indemnity provision of this contract in the
same amount and coverage as provided for Commercial General Liability Policy, specifically
referring to this Contract by date, job number and locafion.
5. ENGINEER also agrees to maintain Professional Liability Insurance coverage of
$250,000 minimum per occurrence/claim/policy yeaz aggregate limits against ENGINEER for
damages arising in the course of, or as a result of, work performed under this Contract.
Coverage shall continue for a minimum of two (2) yeazs after the ENGINEER'S assignment
under this Contract is completed. Additional Professional Liability Insurance required is
$0
ENGINEER shall cause ENGINEER'S insurance company or insurance agent to fill in
all informafion required (including names of insurance agencies, ENGINEER and insurance
companies, and policy numbers, effective dates and expiration dates) and to date and sign and
do all other things necessary to complete and make into a valid certificate of insurance the
CERTIFICATE OF INSURANCE Form attached to and made a part of this Contract, and
pertaining to the above listed Items 1,2,3,4, and 5; and before commencing any of the work and
within the time otherwise specified, ENGINEER shall file said completed Form with the CITY.
None of the provisions in said Form shall be altered or modified in any respect except as herein
expressly authorized. Said CERTIFICATE OF INSURANCE Form contains a provision that
coverages afforded under the policies will not be altered, modified or cancelled unless at least
fifteen (15) days prior written notice has been given to the CITY. ENGINEER shall also file
with the CITY valid CERTIFICATE(s) OF INSURANCE on like form from or for all
Subcontractors and showing the Subcontractor(s) as the Insured. Said completed
CERTIFICATE OF INSURANCE Form(s) shall in any event be filed with CITY not more than
ten (10) days after execution of this Contract.
Deductible on policy for Professional Liability shall not exceed $5,000 unless
specifically approved by the Owner.
Page 5
9. PROFESSIONAL LIABILITY
A. ENGINEER shall be responsible for the use and employment of reasonable skill and care
befitting the profession in the designs, drawings, plans, specifications, data, reports and
designation of materials and equipment provided by ENGINEER for the Project covered by this
Contract. Approval by CITY shall not constitute nor be deemed a release or waiver of the
responsibility and liability of ENGINEER for the accuracy and competency of such designs,
drawings, plans, specifications, data, reports and designation of materials and equipment.
Contractor will be responsible for the actual supervision of Construction operations and safety
measures involving the work, his employees and the public, but the ENGINEER will advise the
Contractor of any items requiring the attention and action of the Contractor.
B. If services include periodic visits to the site to inspect work performed by another
Contractor, ENGINEER is responsible for exercising reasonable care and skills befitting the
profession to assure that the Contractor performs the work in accordance with Contract
Documents and to safeguazd the CITY against defects and deficiencies in the work; provided,
however, ENGINEER does not guazantee or insure the work completed by the Contractor.
During visits to the construction site, and on the basis of the ENGINEER'S on-site observations
as an experienced and qualified design professional, he will keep the CITY informed on the
extent of the progress of the work, and advise the CITY of material and substantial defects and
deficiencies in the work of material and substantial defects and deficiencies in the work of
Contractors which are discovered by the ENGINEER or otherwise brought to the ENGINEER'S
attention in the course of construction, and may, on behalf of the CITY exercise whatever rights
the CITY may have to disapproved work and materials as failing to conform to the Contract
Documents.
C. In connection with the services of Resident Project Representatives, ENGINEER will use
the usual degree of care and prudent judgement in the selection of competent Project
Representatves, and the ENGINEER will use its best efforts to see that the Project
Representatives aze on the job to perform their required duties. In performing these duties and
services (described in this sub-pazagraph), ENGINEER is responsible for exercising reasonable
care and skill befitting the profession the assure that the Contractor performs the work in
accordance with Contract Documents and to safeguazd the City against defects and deficiencies
in the work; provided, however, ENGINEER does not guazantee or insure the work completed
by the Contractor.
D. In performing these services the ENGINEER will at all times endeavor to protect the
CITY on the Project and work sites and safeguard the CITY against defects and deficiencies in
the work of the Contractor; provided, however, ENGINEER does not guazantee or insure the
work completed by the Contractor, nor is ENGINEER responsible for the actual supervision of
construction operations or for the safety measures that the Contractor takes or should take.
E. ENGINEER shall not be responsible for any excess of constmction costs over an amount
estimated.
Page 6
10. INDEMNIFICATION
ENGINEER shall comply with the requirements of all applicable laws, rules, and
regulations in connection with the services of ENGINEER and shall exonerate, indemnify and
hold hamiless the CITY, its officers, agents and all employees from any and all liability, loss or
damage arising out of noncompliance with such laws, rules and regulations; without limitation,
ENGINEER shall assume full responsibility for payments of Federal, State and Local taxes or
contributions imposed or required under the Social Security, Worker's Compensation, and
Income Tax Laws with respect to ENGINEER'S employees. Further, ENGINEER shall
exonerate, indemnify and hold harmless the CITY, its officers, agents and all employees from
any and all liability, loss, damages, expenses or claims arising out of negligence of ENGINEER,
its officers, agents and employees in connection with any of the work performed or to be
performed under this Contract by ENGINEER or as a result of ENGINEER'S failure to use and
employ reasonable skill and care befitting the profession in accordance with paragraph 9 hereof.
Further, ENGINEER shall exonerate, indemnify and hold harmless the CITY, its officers, agents,
and all employees from any and all liability, loss, damages, expenses or claims for infringement
of any copyright or patents arising out of the use of any plans, design, drawings, or specifications
fiunished by ENGINEER in the performance of this Contract.
The foregoing indemnification provision shall apply to ENGINEER regardless of whether or
not said liability, loss, damages, expenses, or claims is caused in part by a party indemnified
hereunder.
11. ADDRESS OF NOTICE AND COMMUNICATIONS
CITY: ENGINEER:
CITY OF PORT ARTHi.JR Arceneaux & Gates Consulting Engineers, Inc.
P.O. Box 1089 3501 Turtle Creek Drive, Suite 102
Port Arthur, Texas 77641 Port Arthur, TX 77642
Attn: Ross E. Blackketter, P.E. Attn: Ronald J. Arceneaux, P.E., P.L.S
Duector of Public Works President
All notices and communications under this Contract shall be mailed or delivered to CITY and
ENGINEER at the above addresses.
12. CAPTIONS
Each pazagraph of this Contract has been supplied with a caption to serve only as a guide
to the contents. The caption does not control the meaning of any Pazagraph or in any way
determine its interpretation or application.
13. SUCCESSORS AND ASSIGNMENTS
The CITY and the ENGINEER each binds himself and his successors, executors,
administrators, and assigns to the other party of this Contract and to the successors, executors,
administrators and assigns of such other party, in respect to all covenants of this Contract.
Except as above, neither the CITY nor the ENGINEER shall assign, sublet, or transfer his
interest in this Contract without the written consent of the other. Nothing herein shall be
construed as creating any personal liability on the part of any officer or agent of any public body
which may be a parry hereto.
14. TERMINATION OF CONTRACT FOR CAUSE
Page 7
If, through any cause, the ENGINEER shall fail to fulfill in timely and proper manner his
obligations under this Contract, or if the ENGINEER shall violate any of the covenants,
agreements, or stipulations of this Contract, the CITY shall thereupon have the right to terminate
this Contract by giving written notice to the ENGINEER of such termination and specifying the
effective date thereof, at least five(5) days before the effective date of such termination. In such
event, all fmished or unfmished documents, data, studies, survey, drawings, maps, models,
photographs, and reports prepared by the ENGINEER under this Contract shall, at the option of
the CI'T'Y, become its property and the ENGINEER shall be entitled to receive just and equitable
compensation for any work satisfactorily completed hereunder.
Notwithstanding the above, the ENGINEER shall not be relieved of liability to the CITY
for damages sustained by the CITY by virtue of any breach of the Contract by the ENGINEER
and the CITY may withhold any payment to the ENGINEER for the purpose of setoff until such
time as the exact amount of damages due the CITY from the ENGINEER is deternuned.
15. TERMINATION FOR CONVENIENCE OF THE CITY
The CITY may terminate this Contract at any time by giving at least thirty(30) days
notice in writing to the ENGINEER. If the Contract is ternnated by the CITY as provided
herein, the ENGINEER will be paid for the time provided and expenses incurred up to the
ternination date. If this Contract is terminated due to the fault of the ENGINEER, Pazagraph 14
hereof relative to termination shall apply.
16. CHANGES
The CITY may, from time to time, request changes in the scope of the services of the
ENGINEER to be performed hereunder. Such changes, including any increase or decrease in the
amount of the ENGINEER' S compensation, which are mutually agreed upon by and between the
CITY and ENGINEER shall be incorporated in written amendments to this Contract.
17. PERSONNEL
A. The ENGINEER represents that he has, or will secure at his own expense, all personnel
required in performing the services under this Contract. Such personnel shall not be
employees of or have any contractual relationship with the CITY.
B. All of the services required hereunder shall be performed by the ENGINEER or under his
supervision and all personnel engaged in the work shall be fully qualified and, if
applicable shall be authorized or permitted under State and local law to perform such
services.
C. None of the work or services covered by this Contract shall be subcontracted without the
prior written approval of the CITY. Any work or services subcontracted hereunder shall be
specified by written Contract or agreement and shall be subject to each provision of this
Contract.
18. REPORTS AND INFORMATION
The ENGINEER at such times and in such forms as the CITY may require, shall famish
the CITY such periodic reports s it may request pertaining to the work or services undertaken
Page 8
pursuant to this Contract, the costs and obligations incurred or to be incurred in connection
therewith, and any other matters covered by this Contract.
19. CIVIL RIGHTS
Under Chapter 106 Civil Practice and Remedies Code of the Revised Civil Statutes of
Texas, no person shall, on the grounds of race, religion, color, sex or national origin, be excluded
due to discrimination under any program or activity of the CITY.
The ENGINEER will carry out its work under this Contract in a manner which will
permit full compliance by the CITY with the Statute.
20. INTEREST OF ENGINEER AND EMPLOYEES
The ENGINEER covenants that he presently has no interest and shall not acquire any
interest, direct or induect, in the study area or any parcels therein or any other interests which
would conflict in any manner or degree with the performance of his services hereunder.'
The ENGNEER further covenants that in the performance of this Contract, no person
having any such interest shall be employed.
21. INCORPORATION OF PROVISIONS REQUIRED BY LAW
Each provision and clause required by law to be inserted into the Contract shall be
deemed to be enacted herein and the Contract shall be read and enforced as though each were
included herein. If through mistake or otherwise any such provision is not inserted or is not
correctly inserted, the Contract shall be amended to make such insertion on application by either
Parh'•
EXECUTED IN TWO (2) counterparts (each of which is an original) on behalf of
ENGINEER by Ronald J. Arceneaux, P.E., P.L.S its President (Name and Office or
Position) shown below, and on behalf of the CITY by its Mayor and City Manager.
Page 9
ACCEPTED:
CITY:
CITY OF PORT ARTHUR, TEXAS
MAYOR
DATE:
ATTEST
City Secretary
APPROVED AS TO FORM:
City Attorney
ACCEPTED:
City Manager
DATE:
PROPOSED AND AGREED TO:
ENGINEER:
ARCENEAUX & GATES
CONSULTING ENGINEERS, INC.
DATE:
ATTEST:
Page 10
ATTACHMENT 1
August 21, 2009
Mr. Ross Blackketter, PE
Director of Public Works
CITY OF PORT ARTHUR
PO Box 1089
Port Arthur, Texas 77541-1089
RE: Proposal for Professional Engineering Services
Headwall for Drainage Outfall -Sabine Pass
Project No. CPA-550
Dear Mr. Blackketter:
We are pleased to be of continuing service to the City in this drainage system improvement project.
We have discussed the need to assist the City with professional services relating to the design and
construction of amulti-barrel opening headwall with tide gates to prevent tidewater from inundating
certain drainage channels in Sabine Pass. Our Proposal for this professional service assistance
follows.
SCOPE OF BASIC SERVICES
The services rendered by ENGINEER for the Project to be designed for construction are divided into
three (3) distinct and sequential phases as follows:
1. Preliminary Phase -Preliminary studies, layouts, and cost estimates
2. Design Phase -Preparation of plans, specifications and contract documents
3. Construction Phase -CITY'S representative during bidding construction
Certain elements of the engineering work are covered under the Basic Services; others are
performed as Additional Services as itemized in the City's standard contract. Those elements
of the engineering work which cannot be accurately predetermined or controlled entirely by
the ENGINEER are performed as Additional Services.
The beginning of each phase of Basic Services or each Additional Service must be authorized in
writing by the CITY. These phases are expanded in the following outline:
Mr. Ross Blackketter, PE
August 21, 2009
Page Two
A. BASIC SERVICES
1. PRELIMINARY PHASE
(a) Provide Project Management services to direct, supervise and coordinate the
various items of work within this Phase, including review of activities of
subcontracted engineers.
(b) Attend preliminary conference with the CITY and other interested parties
regarding the project in order to further define the work.
(c) Establish the scope of any soil and foundation investigations or any special
surveys and tests which, in the opinion of the ENGINEER, may be required, and
arrange for such work to be done, for the CITY'S account.
(d) Prepare a preliminary engineering report on the project in sufficient detail to
indicate clearly the problems involved and the alternate solutions available to
the CITY, including preliminary layouts, and cost estimates, and setting forth
clearly the ENGINEER'S recommendations. Number of copies of reports not to
exceed ten (10).
2. DESIGN PHASE
(a) Provide Project Management service to direct, supervise and coordinate the
various items of work within this Phase, including review of the activities of
subcontracted engineers.
(b) Establish the scope of any additional soil and foundation investigations or any
special surveys and tests which, in the opinion of the ENGINEER may be
required for design, and arrange and pay for such work to be done for the CITY.
(c) Furnish to the CITY, where required by the circumstances of the assignment,
the engineering data necessary for applications for routine permits by local,
state, and federal authorities (as distinguished from detailed applications and
supporting documents for government grants-in-aid, or for planning advances).
(d) Perform field surveys to collect information which in the opinion of the
ENGINEER is required for design, including photogrammetry, and related office
computations and drafting.
(e) Prepare detailed specifications, contract drawings and bidding documents to
be included in contract documents for construction authorized by the CITY.
Mr. Ross Blackketter, PE
August 21, 2009
Page Three
(f) Prepare detailed cost estimates of authorized construction. The ENGINEER
shall use reasonable skill and care befitting the profession in preparing cost
estimates that will reflect current, local construction costs.
(g) Furnish the CITY all necessary copies of approved Contract Documents
including notices to bidders and proposal forms, up to twenty (20) sets.
3. CONSTRUCTION PHASE
(a) Provide Project Management services to direct supervise and coordinate the
various items of work within this Phase, including review of activities of
subcontracted engineers.
(b) Assist the CITY in the advertisements of the project for bids.
(c) Assist the CITY in the opening and tabulation of bids for construction of the
Project, and consult with the CITY as the proper action to be taken, based on
the engineering considerations involved.
(d) Assist in the preparation of formal Contract Documents.
(e) Provide routine horizontal and vertical controls for use by Contractor to do his
detailed construction staking.
(f) a.) Make periodic visits to the construction site (as distinguished from the
continuous services of a Resident Project Representative) as intervals
appropriate to the various stages of construction to observe and to evaluate
the progress and quality of work, and to determine in general if the
construction is proceeding in accordance with the Contract Documents.
ENGINEER will work closely with the Resident Project Representative (when
required by CITY) to insure that complete, accurate construction records,
reports and information are being provided and that the quantities and quality
of work done by the Contractor are consistent with the Contract Documents.
b.) Provide services of a Resident Project Representative and other field
personnel as required by the City for on-the-site determination of the
quantities and quality of the work done by the Contractor, and to provide
construction records, reports and information to the ENGINEER or Project
Engineer.
(g) Arrange for construction testing as required by the Project, for the CITY'S
account.
Mr. Ross Blackketter, PE
August 21, 2009
Page Four
(h) Consult with and advise the CITY, issue all instructions Yo the Contractor
requested bythe CITY, and prepare and issue routine change orders with CITY'S
approval.
(i) Review samples, catalog data, schedules, shop drawings, laboratory, shop and
mill tests of material and equipment and other data which the Contractor
submits. This review is for the benefit of the CITY and covers only general
conformance with the information given by the Contract Documents. The
Contractor is to review and stamp his approval on submittals prior to
submitting to ENGINEER, and review by the ENGINEER does not relieve the
Contractor of any responsibility such as dimensions to be confirmed and
correlated at the job site, appropriate safety measures to protect workers and
the public, or the necessity to construct a complete and workable facility in
accordance with the Contrail Documents.
Q) Obtain and reviews monthly the final estimates for payments to Contractors,
furnish to the CITY any recommended payments to Contractors and assemble
written guarantees which are required by the Contract Documents.
(k) Conduct, in company with the CITY, a final inspection of the Project for
compliance with the Contract Documents, and submit recommendations
concerning Project status, as it may affect CITY'S final payment to the
Contractor.
COMPENSATION AND SCHEDULE
We propose to be compensated on a reimbursable basis but not exceeding the sum of Thirty-six
Thousand Three Hundred Eighteen Dollars ($36,318.00) without your prior written authorization.
Upon your notice to proceed, we will begin services within 5 days and will complete all preliminary
and design services within 120 days thereafter.
lutc>;x>:xxux
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Mr. Ross Blackketter, PE
August 21, 2009
Page Five
We look forward to your favorable review of this proposal and if you have any questions, please
contact me.
Very truly yours,
ARCENEAUX & GATES CONSULTING ENGINEERS, ING
RonoldJ. ~ eaux, PE, Pty
President O
Proposal No: CPA-550 Budget Worksheet
Client:CITY OF PORTARTHUR SABINE PASS HEADWALL Date:August 21, 2009
Fee Schedule: 2009
C08 T
36,378.00 Sr. Staff Grad
Item Descri tlon
Rate Prlnc.
175.00 En r
150
00 Engr
120
00 EIT
102
00 RPLS
11 ET3 ET2 ET1 2 MC 3 MC Cler EXP TOTAL
1 . . , 5.00 80.00 65.00 50.00 140.00 195.00 40.00
2 Surveyin
3 Geotech 4 18 800
4 4300
5 Engineering for headwall 4 4 8 8
6
Contracts
4
g 32
500
7 Permits 6 6 6 12
8 Re roduction 4 200
9 2500
10 Construction services 4 16
11 200
700
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Total Hours 18 34 8 14 4 32 4 200 0 16 12
Total Cost 3150 5100
960 1428 460 2560 260 10000 0 3120 480 8800 36316
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