HomeMy WebLinkAboutPR 23214: WATER PURIFICATION PLANT GUTTERS AND ROOF REPLACEMENT Ctnv of
ort rthu
/
INTEROFFICE MEMORANDUM
Date: June 15, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 23214—Water Purification Plant Gutters and Roof Replacement
Introduction:
The intent of this Agenda Item is to seek City Council's approval to replace gutters on the
administration building and the roof cover on the chemical maintenance building at the Water
Purification Plant with Mike Barnett Construction, Inc.
Mike Barnett Construction, Inc. of Port Neches, Texas provided a Region 5 Co-op quote of
$119,250.00 to replace the gutters on the administration building and the roof cover on the
chemical maintenance building. Funds are available in Account No. 410-40-210-5312-00-00-
000, Building Maintenance.
Background:
The gutters on the administration building and the roof cover on the chemical maintenance
building have reached the end of their life expectancies.
Budget Impact:
Mike Barnett Construction, Inc. of Port Neches, Texas provided a quote of$119,250.00 and
funds are available in Account No. 410-40-210-5312-00-00-000, Building Maintenance.
Recommendation:
It is recommended that City Council approve PR No. 23214, authorizing the replacement of
the gutters and roof cover at the Water Purification Plant as described/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 23214
6/15/23 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO AN AGREEMENT WITH MIKE
BARNETT CONSTRUCTION, INC. OF PORT NECHES,
TEXAS THROUGH THE REGION 5 EDUCATION SERVICE
CENTER (ESC) SOUTHEAST TEXAS COOPERATIVE
PURCHASING PROGRAM CONTRACT NO. 20230202 FOR
THE REPLACEMENT OF THE GUTTERS ON THE
ADMINISTRATION BUILDING AND THE ROOF COVER
ON THE CHEMICAL MAINTENANCE BUILDING AT THE
WATER PURIFICATION PLANT IN THE TOTAL
AMOUNT OF $119,250.00; FUNDING IS AVAILABLE IN
ACCOUNT NO. 410-40-210-5312-00-00-000, BUILDING
MAINTENANCE.
WHEREAS, gutters on the administration building and the roof cover on the chemical
maintenance building at the Water Purification Plant have reached the end of their life
expectancies; and,
WHEREAS, Mike Barnett Construction, Inc. of Port Neches, Texas provided a Region 5
ESC Southeast Texas Cooperative Purchasing quote of$119,250.00 to replace the gutters on the
administration building and the roof cover on the chemical maintenance building; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Texas Local Government
Code, a city, by resolution of its governing body, may participate in cooperative purchasing
programs established by the State Facilities Commission for the purchase of goods at prices
established through purchase contracts of the Commission; and
WHEREAS,per Resolution No.20-019,the City entered into an Interlocal Agreement for
cooperative purchasing with the Region 5 ESC Southeast Texas Cooperative Purchasing
Organization; and,
WHEREAS,Mike Barnett Construction, Inc. is a vendor on the Region 5 ESC Southeast
Texas Cooperative Purchasing Organization and has provided a quote attached hereto as Exhibit
«A»
PR No. 23214
6/15/23 bw
Page 2 of 3
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR,
THAT, facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute a contract with Mike Barnett
Construction, Inc. of Port Neches, Texas for the replacement of the gutters on the administration
building and the roof cover on the chemical maintenance building in the total amount of
$119,250.00, in substantially the same form, attached as Exhibit"B".
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2023,at a Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
1'
Sherri Bellard alecia Tize to
City Secretary City Attorney
PR No. 23214
6/15/23 bw
Page 3 of 3
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
Ronald Burton Kandy DaniieY1
Cit r Finance Director
Calvin Matthews, .E. Clifton Williams, CPPB
Water Utilities Director Purchasing Manager
EXHIBIT "A"
MIKE BARNETT
CONSTRUCTION
5/2/23
City of Port Arthur Water Treatment Plant
1101 H.O. Mills Blvd
Port Arthur, TX 77640
RE: Administration Building Gutter Replacement
We propose to furnish all labor, materials and insurance, to perform the scope of work below,
for a sum of S19,400.00. This price includes 10% discount on materials and a 30% additional
discount for coop membership.
Scope of Work:
1) Remove existing gutters and downspouts.
2) Install 310' of new 24 ga. 7" seamless aluminum commercial gutter and 16
downspouts with Kynar evergreen finish.
3) Clean up and haul off all trash.
Thank you for the opportunity to bid on this project. If we can be of any further assistance please feel
free to call me at any time.
If you would like for us to perform the above scope of work. please sign below and return to us
as soon as possible. At that time. you will be added to the work to perform list.
Payment is due upon completion.
Lance Barnett Accepted
4 General Manager
Mike Barnett Construction.Inc., 1701 Port Neches Ave.,Port Neches.TX 77651 Phone(409)727-5673 Fax(409)727-2905
MIKE BARNETT
CONSTRUCTION
5/2/23
City of Port Arthur Water Treatment Plant
1101 H.O. Mills Blvd
Port Arthur, TX 77640
RE: Chemical Maintenance Building Roof Replacement
We propose to furnish all labor, materials and insurance, to perform the scope of work below,
for a sum of $99,850.00. This price includes 10% discount on materials and a 30% additional
discount for coop membership.
Scope of Work:
1) Remove lightning protection system as needed.
2) Remove existing gutter.
3) Remove all old roofing and insulation down to the concrete deck.
4) Remove and replace 2" x 10" wood nailer.
5) Install Poly-ISO insulation fully adhered to structural concrete deck.
6) Install a 1/8 taper system with ISO insulation taper.
7) Install 1/2 Securock.
8) All insulation put down in low rising self-adhesive foam.
9) Install new TPO clad metal edge.
10)Install new roof to wall flashing.
11)Install new lead jacks.
12)Install 1 new heater vent, prime and paint others as needed.
13)Flash around all penetrations and curbs.
14)Install a 60mi1 single ply TPO roofing system.
15)Install TPO walk pad runway.
16)Reinstall Lightning Protection system.
17)Install new 7" seamless aluminum commercial gutter and downspouts.
18)Clean up and haul off all trash.
Thank you for the opportunity to bid on this project. If we can be of any further assistance please feel
free to call me at any time.
If you would like for us to perform the above scope of work, please sign below and return to us
as soon as possible. At that time, you will be added to the work to perform list.
Payment is due upon completion.
Lance Barnett Accepted
General Manager
Mike Barnett Construction,Inc., 1701 Port Neches Ave..Port Neches.TX 77651 Phone(409)727-5673 Fax(409)727-2905
Region 5 PURCHASING
Education Service COOPERATIVE
Center
350 Pine Street
Beaumont, TX 77701 CONGRATULATIONS!
409-951-1766 Your organization is an awarded vendor with
shughes@esc5.net Southeast Texas Purchasing Cooperative.
We look forward to partnering with you in
Award Letter providing exemplary purchasing support to
2023-2024 our school districts.
April 1 , 2023
Your organization recently submitted an RFP to the SETX Purchasing Cooperative under the
category of Maintenance& Operation Equipment Supplies,Rental Sales and/or Service
#20230202. We are pleased to inform you have been awarded for the dates of April 1, 2023,thru
March 31,2024. We recommend that you send a catalog/price list to each of the SETX Co-Op
school district purchasing department. This may be done by your choice of methodology(USPS,
electronically,UPS,etc.). Please make sure your communication is clearly marked
Region 5 ESC— "Maintenance& Operation Equipment Supplies,Rental Sales and/or
Service" Catalog/Price List for Contract Year of April 1,2023, to March 31,2024.
After April 1, 2023,those interested in a BID RECAP can go to the Southeast Texas Cooperative
Purchasing Organization webpage at https://esc5.gabbarthost.com/276676 2. Click on Vendor
Database. Then click on Maintenance& Operation Equipment Supplies,Rental Sales and/or
Service. An excel spreadsheet will load on your screen with the list of awarded vendors in this
category.
PLEASE NOTE: It is your responsibility to notify the SETX Purchasing Co-op of any search
changes of bid contact, address, email, etc. if the change occurs during the bid contract year.
Members and contacts change frequently throughout the year. The attached database is correct as
of the date of this award letter only.
Again, congratulations and thank you for your interest in ESC 5 SETX Purchasing Cooperative.
Sincerely,
.504(4/ilijil
Stacey Hughes
Purchasing Coordinator
B J(;I()N
5
F.dur Mimi ''r,it i• I e nt4 r
EXHIBIT "B"
GUTTER AND ROOF REPLACEMENT
FOR WATER UTILITIES WATER PURIFICATION PLANT
THIS AGREEMENT, made this day of , 2023, by and
between the City of Port Arthur, a municipal corporation organized under the laws of the
State of Texas, hereinafter called "OWNER" or "CITY" and Carter & Company of
Beaumont, Texas hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. This contract shall be for 3 months from the date stated on the Notice to Proceed. The
City can terminate this contract at its convenience which includes, but is not limited
to, funding not being available in any budget cycle with thirty (30) days written
notice.
2. The Contractor will perform work as stated in the Contract Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein for the following cost:
Replace gutters on the administration building of the Water Purification Plant
Not To Exceed: $19,400.00
Replace roof on the chemical maintenance building of the Water Purification Plant
Not To Exceed: $99,850.00
5. The term "Contract Documents"means and includes the following:
a. Agreement
b. Scope of Work
c. Bid/Quote
d. Notice of Award
e. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in(2 copies) each of which shall be
deemed an original on the date first above written.
Signed and agreed to on the day of , 2023.
OWNER:
ATTEST: CITY OF PORT ARTHUR
BY:
Sherri Bellard Ronald Burton
City Secretary City Manager
Signed and agreed to on the day of , 2023.
CONTRACTOR:
WITNESS: MIKE BARNETT
CONSTRUCTION,INC.
BY:
Print Name:
Title:
MIKE BARNETT
CONSTRUCTION
5/2/23
City of Port Arthur Water Treatment Plant
1101 H.O. Mills Blvd
Port Arthur, TX 77640
RE: Administration Building Gutter Replacement
We propose to furnish all labor, materials and insurance, to perform the scope of work below,
for a sum of $19,400.00. This price includes 10% discount on materials and a 30% additional
discount for coop membership.
Scope of Work:
1) Remove existing gutters and downspouts.
2) Install 310' of new 24 ga, 7" seamless aluminum commercial gutter and 16
downspouts with Kynar evergreen finish.
3) Clean up and haul off all trash.
Thank you for the opportunity to bid on this project. If we can be of any further assistance please feel
free to call me at any time.
If you would like for us to perform the above scope of work, please sign below and return to us
as soon as possible. At that time, you will be added to the work to perform list.
Payment is due upon completion.
Lance Barnett Accepted
General Manager
Mike Barnett Construction,Inc.,1701 Port Neches Ave.,Port Neches,TX 77651 Phone(409)727-5673 Fax(409)727-2905
MIKE BARNETT
CONSTRUCTION
5/2/23
City of Port Arthur Water Treatment Plant
1101 H.O. Mills Blvd
Port Arthur, TX 77640
RE: Chemical Maintenance Building Roof Replacement
We propose to furnish all labor, materials and insurance, to perform the scope of work below,
for a sum of $99,850.00. This price includes 10% discount on materials and a 30% additional
discount for coop membership.
Scope of Work:
1) Remove lightning protection system as needed.
2) Remove existing gutter.
3) Remove all old roofing and insulation down to the concrete deck.
4) Remove and replace 2"x 10" wood nailer.
5) Install Poly-ISO insulation fully adhered to structural concrete deck.
6) Install a 1/8 taper system with ISO insulation taper.
7) Install 1/2 Securock.
8) All insulation put down in low rising self-adhesive foam.
9) Install new TPO clad metal edge.
10)Install new roof to wall flashing.
11)Install new lead jacks.
12)Install 1 new heater vent, prime and paint others as needed.
13)Flash around all penetrations and curbs.
14)Install a 60mil single ply TPO roofing system.
15)Install TPO walk pad runway.
16)Reinstall Lightning Protection system.
17)Install new 7"seamless aluminum commercial gutter and downspouts.
18)Clean up and haul off all trash.
Thank you for the opportunity to bid on this project. If we can be of any further assistance please feel
free to call me at any time.
If you would like for us to perform the above scope of work, please sign below and return to us
as soon as possible. At that time, you will be added to the work to perform list.
Payment is due upon completion.
Lance Barnett Accepted
General Manager
Mike Barnett Construction,Inc.,1701 Port Neches Ave.,Port Neches,TX 77651 Phone(409)727-5673 Fax(409)727-2905
1
SOUTHEAST TEXAS
Region 5 PURCHASING
Education Service COOPERATIVE
Center
350 Pine Street
Beaumont, TX 77701 CONGRATULATIONS!
409-951-1766 Your organization is an awarded vendor with
shughes@esc5.net Southeast Texas Purchasing Cooperative.
We look forward to partnering with you in
Award Letter providing exemplary purchasing support to
2023-2024 our school districts.
April 1 , 2023
Your organization recently submitted an RFP to the SETX Purchasing Cooperative under the
category of Maintenance& Operation Equipment Supplies,Rental Sales and/or Service
#20230202. We are pleased to inform you have been awarded for the dates of April 1, 2023,thru
March 31,2024. We recommend that you send a catalog/price list to each of the SETX Co-Op
school district purchasing department. This may be done by your choice of methodology(USPS,
electronically,UPS,etc.).Please make sure your communication is clearly marked
Region 5 ESC— "Maintenance& Operation Equipment Supplies,Rental Sales and/or
Service"Catalog/Price List for Contract Year of April 1,2023, to March 31,2024.
After April 1, 2023,those interested in a BID RECAP can go to the Southeast Texas Cooperative
Purchasing Organization webpage at https://esc5.gabbarthost.com/276676 2. Click on Vendor
Database. Then click on Maintenance& Operation Equipment Supplies,Rental Sales and/or
Service. An excel spreadsheet will load on your screen with the list of awarded vendors in this
category.
PLEASE NOTE: It is your responsibility to notify the SETX Purchasing Co-op of any search
changes of bid contact, address, email, etc. if the change occurs during the bid contract year.
Members and contacts change frequently throughout the year. The attached database is correct as
of the date of this award letter only.
Again,congratulations and thank you for your interest in ESC 5 SETX Purchasing Cooperative.
Sincerely,
415141471
Stacey Hughes
Purchasing Coordinator
R A;ION
hint ation S r enter
a a z z }n� *
r tfc _ r * n e