HomeMy WebLinkAboutPR 23223: CONTRACT WITH SITEK OMNI SERIVES, LLC, DEMOLITION, ASBESTOS ABATEMENT AND CLEANING OF THE GATES PROFESSIONAL BUILDING Cif)`of
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INTEROFFICE MEMORANDUM
Date: June 23, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Flozelle C. Roberts, EIT, MEng, MBA, Director of Public Works
RE: PR 23223 — Awarding a Contract to Sitek Omni Services, LLC for the
Demolition, Asbestos Abatement, and Cleaning of the Gates Professional
Building
Introduction:
This agenda item seeks the City Council's approval authorizing the City Manager to execute a
contract with Sitek Omni Services, LLC, for $148,800.00 for the interior demolition, asbestos
abatement, and cleaning of the Gates Professional building through Region 5 ESC Contract
Numbers 20230404 and 20230403.
Backerround:
A quote for the interior demolition, asbestos abatement, and cleaning of the Gates Professional
Building was received by Sitek Omni Services, LLC of Spring, Texas, through Region 5
Cooperative Contract in the amount of$148,800.00.
Budj'et Impact:
Funds for the not-to-exceed amount of$148,800.00 are available in the Capital Improvement
Fund City Facility Improvements Account, 307-21-049-8512-00-10-000, Gates Building
Renovation project.
Recommendation:
Staff recommends that the City Council approve PR 23223 authorizing the City Manager to
execute a contract with Sitek Omni Services,LLC through Region 5 ESC Co-Operative Contract
for the interior demolition, asbestos abatement, and cleaning of the Gates Professional building
for$148,800.00.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R.No.23223
06/23/2023 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT WITH SITEK OMNI SERVICES LLC OF
SPRING, TEXAS, FOR THE DEMOLITION, ASBESTOS
ABATEMENT, AND CLEANING OF THE GATES PROFESSIONAL
BUILDING, LOCATED AT 3600 GATES BOULEVARD, PORT
ARTHUR, JEFFERSON COUNTY, TEXAS, WITH A PROJECTED
BUDGETARY IMPACT OF $148,800.00 THROUGH REGION 5
EDUCATION SERVICE CENTER (ESC) CONTRACT NUMBERS
20230404 AND 20230403; BUDGETED FUNDS ARE AVAILABLE IN
THE CAPITAL IMPROVEMENT FUND - CITY FACILITY
IMPROVEMENTS ACCOUNT,307-21-049-8512-00-10-000
WHEREAS,the Christus Hospital System donated the Gates Professional Building to the
City of Port Arthur(City); and,
WHEREAS, the City desires to renovate the Gates Professional Building to house the
Public Works Traffic Division,the Information Technology Department, and the City Secretary's
repository; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Texas Local Government
Code, a city, by resolution of its governing body, may participate in cooperative purchasing
programs established by the State Facilities Commission for the purchase of goods at prices
established through purchase contracts of the Commission; and
WHEREAS,per Resolution No.20-019,the City entered into an Interlocal Agreement for
cooperative purchasing with the Region 5 ESC Southeast Texas Cooperative Purchasing
Organization; and,
WHEREAS, Sitek Omni Services,LLC is a vendor on the Region 5 ESC Southeast Texas
Cooperative Purchasing Organization and has provided a quote attached hereto as Exhibit "A";
now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
P.R.No.23223
06/23/2023 FCR
Page 2 of 3
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute a contract with Sitek Omni Services, LLC of Spring, Texas, for the not-to-exceed amount
of$148,800.00, and in substantially the same as attached hereto as Exhibit"B"; and,
THAT, the City of Port Arthur can terminate this contract at its convenience with thirty
days written notice; and,
THAT, funding for this work is provided in the Capital Improvement Fund City Facility
Improvements Account; and,
THAT, a copy of the caption of this Resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of July 2023, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor •
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard, TRMC
City Secretary
P.R.No.23223
06/23/2023 FCR
Page 3 of 3
APPROVED AS TO FORM:
V alecia Tiz o q
Es .
City Attorn y
APPROVED FOR ADMINISTRATION:
Ronald Burton, CPM
City Manager
cJ /k C. erts, EI ' Eng, MBA
Director o �� blic Wo
APPROVED AS TO AVAILABILITY OF FUNDS:
`kC\-/ Cl(DOk.
Kandy Danie
Director of Finance
NAL
Clifton Williams, CPPB
Purchasing Manager
P.R. No.23223
Exhibit A
Site* Omni
*Selective and Structural Demolition • TDSHS Asbestos License#80-1070
*Asbestos and Lead Abatement • TDSHS.Lead License#2110624
*Hazardous and Mold Remediation • TDLR Mold License#RCO-1218
May 26, 2023
City of Port Arthur
P.O. Box 1089
Port Arthur, Texas 77631
(409) 983-8244
Attn: Mrs. Darlene Pierre
SUBJECT: Proposal for Selective Int. Demolition, Abatement&Microbial Cleaning
Former Medical Building at 3617 Gates Blvd. in Port Arthur
Sitek Proposal#23-05-15
Mrs. Pierre:
Sitek Omni Services, LLC (Sitek) submits following proposal, consisting of the selective
demolition of interior architectural, mechanical, plumbing and electrical items to leave
building in shell condition and provide post-demolition asbestos flooring abatement and
microbial cleaning of remaining structure and slab located in the former medical building
located at 3617 Gates Boulevard in Port Arthur, Texas.
I. SCOPE OF WORK
Sitek responsible for:
A. Mobilize equipment and manpower to the job site.
B. Provide generators for electrical power needs and water as needed for work.
C. Provide a Conex box on-site for storage of tools and equipment.
D. Selectively remove and dispose of the following building materials/components
throughout this listed building:
➢ Loose furniture and trash;
> Millwork;
> Doors/Frames;
> Ceiling Tile and associated Metal Grid (hangers cut flush with roof deck);
➢ Light Fixtures;
> Sheetrock Walls, Batt Insulation and Framing;
> Plumbing Fixtures;
➢ Mechanical Ducts and Equipment;
> Electrical Conduit and Equipment;
> Carpet and associated Mastic(bulk scraped);
> Vinyl Floor Tile and associated Mastic (bulk scraped where non-asbestos);
> Ceramic Flooring and associated Thin Set(ground down to concrete);
> Roof Deck Insulation.
P.O. Box 361, Spring,Texas 77383-0361
Office Phone:281-812-1461
Sitek Qmrnl
ut
E. Systematically remove demolition debris from the work areas to avoid excessive
accumulation of debris on the floor. Load out will be via push-carts, dollies and
by hand (as necessary). Load all demolition debris into Sitek-supplied waste
dumpsters for transport to landfill for disposal as trash or recycling where
possible (metal items).
F. Leave all work areas in "broom-clean" clean condition, free of any loose debris.
G. Upon completion of interior demolition work, seal critical barriers at perimeter
walls and install splash guards and remove flooring materials and any associated
asbestos containing mastic.
H. Upon completion of asbestos flooring work with air clearance (Honesty),remove
splash guards from walls and proceed to clean remaining surfaces with anti-
microbial (Fosters 40-80 or equivalent).
I. Upon completion of cleaning and visual clearances (Honesty), remove critical
barriers and demobilize equipment and manpower from the job site.
City of Port Arthur responsible for:
A. Repair roof leaks prior to Sitek's arrival on-site.
B. Provide access to the work areas and parking for Sitek Omni personnel and
parking for Sitek Omni-supplied truck and waste dumpsters.
C. Provide the services of an independent third-party Industrial Hygiene firm
(Honesty) for the purpose of providing an asbestos survey report and final visual
inspections.
D. Replacement of materials removed by Sitek Omni during the selective
demolition work.
II. PROCEDURES
Sitek Omni Services, LLC is a certified asbestos abatement (TDSHS License #80-
1070) and demolition contractor in Texas. All local, state and federal EPA and
OSHA codes regarding selective demolition shall be strictly implemented. Prior to
commencement of work, the owner and contractor are to mutually agree upon
project logistics, phasing and scheduling.
III. DISPOSAL
All asbestos containing materials will be handled, transported and disposed of as per
federal, state and local regulations to an EPA approved landfill. Sitek will prepare
waste manifest using facility ownership name provided to us. Universal wastes will
be segregated and either recycled or disposed of in accordance with EPA
requirements. All demolition debris generated will be removed from the site and
either recycled (metal debris)or disposed of as trash at a licensed landfill.
IV. SCHEDULING
Sitek Omni proposes completion of the listed scopes of work within approximately
25 shifts, working Monday through Thursday up to 10 hours per shift (7am—5pm).
Page 2 of 3
sitek 423-O5-15
1it4E?k Omni
V. PRICING
Lump sum price per listed selective demolition scope of work: S 148,800.00
The pricing provided is valid for 60 calendar days from the date of this proposal.
The pricing listed does not include any sales tax applicable to this scope of work.
VI. INSURANCE
Sitek Omni carries occurrence-type General Liability coverage totaling $3 million
per occurrence and $3 million general aggregate with an additional $10 million
umbrella. Sitek also carries a $2 million Pollution Liability policy. Sitek Omni's
program also includes Auto Liability, Employer's Liability and statutory limits for
Worker's Compensation. Liability and workers compensation policies are provided
through Starr Indemnity & Liability Company and Federal Insurance Company and
are AM Best Rated A+,XIV.
We wish to thank you for your consideration and look forward to working with you on
this project. Should this proposal meet with your approval, please sign below, and return
via email or fax as a notice to proceed with the work.
Sincerely,
JW
Jon K. Woodard
Vice President—Sales
cc: Dan@honestyenvironmental.com
Note: Please sign as authorization to proceed with the selective interior demolition,
flooring abatement and microbial cleaning work listed in this proposal for the
former medical building located at 3617 Gates Boulevard in Port Arthur, Texas
and return via fax or email.
Name Date
Title
Page 3 of 3
Sitek#23-05-1 j
P.R. No.23223
Exhibit B
P.R.No.23223
PURCHASING CONTRACT
AGREEMENT
THIS AGREEMENT is made this the of , 2023,by and between an
individual, firm partnership or corporation, Sitek Omni Services, LLC, of Spring, Texas,
hereinafter called "Contractor", and the City of Port Arthur, a municipal corporation organized
under the laws of the State of Texas, hereinafter called the "Owner" or"City" in consideration of
the mutual agreements contained herein and for a total sum of One Hundred Forty-Eight
thousand, eight hundred dollars and no cents ($148,800.00); we do hereby agree to all terms,
conditions, and specifications contained herein and attached hereto; and we do hereby declare
VALID this AGREEMENT and CONTRACT:
WITNESSETH:
SECTION I.
THE CONTRACTOR SHALL:
A. Furnish all labor, materials, tools, machinery, qualified supervision and all other items and
services necessary for satisfactory completion of specifications and agreements contained
herein for demolition of structures and cleanup at the property described as the Gates
Professional Building, located at 3617 Gates Boulevard.
B. Start the herein specified work on the date stated in the "Notice to Proceed," and further
diligently pursue same until satisfactorily completed on or before twenty-five (25) calendar
days. It is further understood that if the contract is not completed by the foregoing completion
date,(or the said date as extended pursuant to provisions of this contract),the CONTRACTOR
shall be assessed liquidated damages of one hundred fifty dollars ($150.00) per day for each
day the contract is not completed after said date. The Contractor is required to have Landfill
permit, which includes a minimum escrow account of two thousand five hundred dollars
($2,500.00). If you opt not to set up an escrow account, you must pay as you dispose by cash
or cashier's check.
C. Perform all work in accordance with the terms of this AGREEMENT and the SCOPE OF
WORK attached hereto.
D. Be responsible for obtaining all necessary and general and special permits and pay any and all
fees for said permits and any other fees,public or private,which may be required by the United
P.R.No.23223
States, the State of Texas, Jefferson County, or the City of Port Arthur, to satisfactorily
complete the work as specified and agreed to herein.
E. Furnish certificates of insurance to the City's Purchasing Agent evidencing that the
CONTRACTOR has obtained Workman's Compensation, General Liability and Automobile
Liability Insurance,which is required by the CITY for performance of the work specified here.
Minimum amounts of such insurance to be obtained by the CONTRACTOR are as follows:
1. Statuatory Texas Workman's Compensation Insurance (with waiver of subrogation in
favor of the City, its officers, employees, and agents).
2. Commercial General Liability occurrence type insurance (products/completed
operations coverage must be included and the City and its officers, employees, and
agents must be named as an additional insured):
a. Bodily injury $500,000 single limit per occurrence of $500,000 each
person/$500,000 per occurrence for contracts of $100,000 or less; or Bodily
injury $1,000,000 single limit per occurrence or $500,000 each
person/$1,000,000 per occurrence for contracts in excess of$100,000; and,
b. Property damage $100,000 per occurrence regardless of contract amount; and,
c. Minimum aggregate policy year limit of$1,000,000 for contracts of$100,000
or less; or, minimum aggregate policy year limit of$2,000,000 for contracts in
excess of$100,000.
3. Commercial Automobile Liability Insurance (including owned, non-owned, and hired
vehicles coverages).
a. Minimum combined single limit of$500,000 per occurrence, for bodily injury
and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person,
$500,000 per occurrence for bodily injury, and $100,000 per occurrence for
property damage.
F. Furnish to the Purchasing Agent, City of Port Arthur, prior to commencing work, certificates
of insurance meeting the above-listed insurance requirements for any subcontractors, haulers,
or independent workmen used by the CONTRACTOR in performance of the work specified
herein.
G. Ensure that competent and qualified supervision is present on the job site at all times while
work is in progress and that all demolition work is pursued in such a manner as to maximize
the safety of all workmen, the general public, and surrounding property.
P.R.No.23223
H. Comply with the Civil Rights Act of 1964,to wit: No person in the United States shall, on the
ground of race, color, national origin, or sex be excluded from participation in, be denied the
benefits of, or be subjected to discrimination under any program or activity funded in whole
or part with funds made available under this title.
SECTION II.
THE CITY SHALL:
A. Inspect the demolition work in progress to ensure that such work is being carried out in
accordance with the terms of this AGREEMENT and the DEMOLITION
SPECIFICATIONS attached hereto.
B. Compensate the CONTRACTOR according to the following method:Except as hereinafter
provided, payment for the demolition, abatement, and microbial cleaning contract will be
made in a lump sum after completion and acceptance of the contract work. One progress
payment may be requested when at least fifty percent (50%) of the contract work is
completed.Ten percent(10%)of the progress payment will be retained. This retainage will
be held in escrow by the City for a maximum of thirty (30) days after satisfactory
completion and acceptance of the Contract to guarantee the completion of work. Thirty
(30)days after said completion and acceptance, final payment shall be made in a lump sum
or total agreed price less the progress payment, if made,by check issued by the City of Port
Arthur and made payable to the CONTRACTOR for the satisfactory completion of the
work, described herein. Any payments are subject to satisfactory intermediate and final
inspections by the City. Further, an applicable request for payment must be made by the
CONTRACTOR prior to each payment.
P.R.No.23223
SECTION III.
General Conditions:
A. If performance by the CONTRACTOR is prevented or delayed as a direct result of acts of
a public enemy, acts of the property owner, fire, epidemics, or acts of God, such as floods,
earthquakes, hurricanes, tornadoes, and rain, an extension of one (1) working day of
additional time will be allowed to the CONTRACTOR for each working day lost from such
cause, provided the CONTRACTOR, within three (3) days after the beginning of such
delay, gives written notice to the City.
B. If, for any reason other than those specified above, the CONTRACTOR at any time fails
for a period of five (5) consecutive working days to supply enough skilled workers or
otherwise neglects to execute the work properly, the CITY, after these five (5) working
days may give written notice to the CONTRACTOR terminating his contract.
C. The CONTRACTOR shall repair or replace, if necessary, to the City's satisfaction, any
damage to the work site, the adjacent areas, the access areas to the work site and to any
elements within these areas that may have suffered damage as a result of the
CONTRACTOR'S or any of the subcontractor's operations. The CONTRACTOR shall
leave these areas in a satisfactory and workmanlike condition,at least equal to that existing
before the CONTRACTOR hereunder started his work.
D. The CONTRACTOR agrees to indemnify and hold harmless the City of Port Arthur,Texas,
from any and all claims and damages of any and every kind for injury to or death of any
person, and damages to property arising out of the demolition.
E. Any amendments to this contract shall be written and must be executed by both the CITY
and the CONTRACTOR prior to the implementation of any such change.
F. This CONTRACT and AGREEMENT embodies and represents all of the rights, duties,
and obligations of the CITY and the CONTRACTOR and any oral or written agreements
prior to the date first above written,not included or embodied herein shall be declared void
and not be binding or of benefit to any of the parties herein mentioned.
P.R.No.23223
SECTION IV.
Particular Requirements:
If the CONTRACTOR materially defaults in (a) failing to have liability insurance; (b) not
completing the CONTRACT within the time required; or (c) uses demolition procedures that are
dangerous to the health and safety of citizens,the Director of Code Enforcement has the authority
to issue a cease and desist order until this matter can be reviewed by the City Council.
SIGNED AND AGREED to on the day of , 2023.
WITNESS: CONTRACTOR:
Sitek Omni Services, LLC
SIGNED AND AGREED to on the day of , 2023.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager
Sites Qinnl
.,.. IAr
"Selective and Structural Demolition • TDSHS Asbestos License #80-1070
*Asbestos and Lead Abatement • TDSHS. Lead License #2110624
Hazardous and Mold Remediation • TDLR Mold License #RCO-1218
May 26, 2023
City of Port Arthur
P.O. Box 1089
Port Arthur, Texas 77631
(409) 983-8244
Attn: Mrs.Darlene Pierre
SUBJECT: Proposal for Selective Int. Demolition, Abatement&Microbial Cleaning
Former Medical Building at 3617 Gates Blvd. in Port Arthur
Sitek Proposal#23-05-15
Mrs. Pierre:
Sitek Omni Services, LLC (Sitek) submits following proposal, consisting of the selective
demolition of interior architectural, mechanical, plumbing and electrical items to leave
building in shell condition and provide post-demolition asbestos flooring abatement and
microbial cleaning of remaining structure and slab located in the former medical building
located at 3617 Gates Boulevard in Port Arthur, Texas.
I. SCOPE OF WORK
Sitek responsible for:
A. Mobilize equipment and manpower to the job site.
B. Provide generators for electrical power needs and water as needed for work.
C. Provide a Conex box on-site for storage of tools and equipment.
D. Selectively remove and dispose of the following building materials/components
throughout this listed building:
➢ Loose furniture and trash;
➢ Millwork;
➢ Doors/Frames;
> Ceiling Tile and associated Metal Grid (hangers cut flush with roof deck);
➢ Light Fixtures;
➢ Sheetrock Walls, Batt Insulation and Framing;
> Plumbing Fixtures;
➢ Mechanical Ducts and Equipment;
➢ Electrical Conduit and Equipment;
> Carpet and associated Mastic (bulk scraped);
➢ Vinyl Floor Tile and associated Mastic (bulk scraped where non-asbestos);
> Ceramic Flooring and associated Thin Set(ground down to concrete);
> Roof Deck Insulation.
P.O. Box 361, Spring,Texas 77383-0361
Office Phone: 281-812-1461
Ostnind
E. Systematically remove demolition debris from the work areas to avoid excessive
accumulation of debris on the floor. Load out will be via push-carts, dollies and
by hand (as necessary). Load all demolition debris into Sitek-supplied waste
dumpsters for transport to landfill for disposal as trash or recycling where
possible (metal items).
F. Leave all work areas in "broom-clean"clean condition, free of any loose debris.
G. Upon completion of interior demolition work, seal critical barriers at perimeter
walls and install splash guards and remove flooring materials and any associated
asbestos containing mastic.
H. Upon completion of asbestos flooring work with air clearance (Honesty), remove
splash guards from walls and proceed to clean remaining surfaces with anti-
microbial (Fosters 40-80 or equivalent).
I. Upon completion of cleaning and visual clearances (Honesty), remove critical
barriers and demobilize equipment and manpower from the job site.
City of Port Arthur responsible for:
A. Repair roof leaks prior to Sitek's arrival on-site.
B. Provide access to the work areas and parking for Sitek Omni personnel and
parking for Sitek Omni-supplied truck and waste dumpsters.
C. Provide the services of an independent third-party Industrial Hygiene firm
(Honesty) for the purpose of providing an asbestos survey report and final visual
inspections.
D. Replacement of materials removed by Sitek Omni during the selective
demolition work.
II. PROCEDURES
Sitek Omni Services, LLC is a certified asbestos abatement (TDSHS License #80-
1070) and demolition contractor in Texas. All local, state and federal EPA and
OSHA codes regarding selective demolition shall be strictly implemented. Prior to
commencement of work, the owner and contractor are to mutually agree upon
project logistics, phasing and scheduling.
III. DISPOSAL
All asbestos containing materials will be handled, transported and disposed of as per
federal, state and local regulations to an EPA approved landfill. Sitek will prepare
waste manifest using facility ownership name provided to us. Universal wastes will
be segregated and either recycled or disposed of in accordance with EPA
requirements. All demolition debris generated will be removed from the site and
either recycled (metal debris)or disposed of as trash at a licensed landfill.
IV. SCHEDULING
Sitek Omni proposes completion of the listed scopes of work within approximately
25 shifts, working Monday through Thursday up to 10 hours per shift(7am—5pm).
Page 2 of 3
Sitek#23-05-15
ILkonHu
V. PRICING
Lump sum price per listed selective demolition scope of work: $ 148,800.00
The pricing provided is valid for 60 calendar days from the date of this proposal.
The pricing listed does not include any sales tax applicable to this scope of work.
VI. INSURANCE
Sitek Omni carries occurrence-type General Liability coverage totaling $3 million
per occurrence and $3 million general aggregate with an additional $10 million
umbrella. Sitek also carries a $2 million Pollution Liability policy. Sitek Omni's
program also includes Auto Liability, Employer's Liability and statutory limits for
Worker's Compensation. Liability and workers compensation policies are provided
through Starr Indemnity & Liability Company and Federal Insurance Company and
are AM Best Rated A+,XIV.
We wish to thank you for your consideration and look forward to working with you on
this project. Should this proposal meet with your approval, please sign below, and return
via email or fax as a notice to proceed with the work.
Sincerely,
JW
Jon K. Woodard
Vice President—Sales
cc: Dan@honestyenvironmental.com
Note: Please sign as authorization to proceed with the selective interior demolition,
flooring abatement and microbial cleaning work listed in this proposal for the
former medical building located at 3617 Gates Boulevard in Port Arthur, Texas
and return via fax or email.
Name Date
Title
Page 3 of 3
Sitek##23-05-15