HomeMy WebLinkAboutPR 23247: RENEWAL OF MOWING CONTRACTS FOR GROUPS 1, 1(A), 7(A), 8 AND 9 0 �
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: July 6, 2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 23247—Renewal of Mowing Contracts for Groups 1, 1(A), 7(A), 8 and 9
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P. R. No. 23247
authorizing the City Manager to renew the mowing contracts for the second year(first renewal)
with Amelia Lawn Care & Landscaping of Port Arthur, Texas for Group 1, Valencia Lawn of
Port Arthur, Texas for Group 1(A), Derrick & Noah Lawn Service of Port Arthur, Texas for
Group 7(A), Consider Us of Port Arthur, Texas for Group 8, and Whit's Grass Cutting of Port
Arthur, Texas for Group 9, with an estimated projected budgetary impact of$93,009.00 per
year.
Background:
The Parks and Recreation Department is responsible for the mowing of various City parks and
right-of-ways in the City of Port Arthur. The City Council and the City Manager have made
the appropriate maintenance of City Parks and rights-of-way a priority.
Pursuant to Resolution No. 22-298,the City of Port Arthur entered into mowing contracts with
Amelia Lawn Care & Landscaping of Port Arthur, Texas for Group 1, Valencia Lawn of Port
Arthur, Texas for Group 1(A), Israel Construction of Port Arthur, Texas for Group 2, South
East Texas Lawn&Maintenance of Beaumont,Texas for Group 3(C)and Whit's Grass Cutting
of Port Arthur, Texas for Group 9. Pursuant to Resolution No. 23-096,the City of Port Arthur
entered into mowing contracts with Derrick &Noah Lawn Service of Port Arthur, Texas for
Group 7(A) and Consider Us of Port Arthur, Texas for Group 8.
The Parks and Recreation Department does not wish to renew the contract with Israel
Construction of Port Arthur,Texas for Group 2 and South East Texas Lawn&Maintenance of
Beaumont, Texas for Group 3(C). The department desires to renew the contracts with Amelia
Lawn Care&Landscaping for Group 1,Valencia Lawn for Group 1(A),Derrick&Noah Lawn
Service for Group 7(A), Consider Us for Group 8 and Whit's Grass Cutting for Group 9.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
Funding in the amount of$93,009.00 (FY2O23 $44,290 and FY2O24 $48,719.00) available in
the following account: 001-25-065-5311-00-20-000
Recommendation:
It is recommended that the City Council approve P.R.No.23247 authorizing the City Manager
to renew the mowing contracts for the second year (first renewal) with Amelia Lawn Care &
Landscaping of Port Arthur,Texas for Group 1,Valencia Lawn of Port Arthur,Texas for Group
1(A), Derrick & Noah Lawn Service of Port Arthur, Texas for Group 7(A), Consider Us of
Port Arthur, Texas for Group 8, and Whit's Grass Cutting of Port Arthur, Texas for Group 9,
with an estimated projected budgetary impact of$93,009.00 per year.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R.No. 23247
07/06/2023 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST RENEWAL)
FOR MOWING CONTRACTS BETWEEN THE CITY OF PORT ARTHUR
AND AMELIA LAWN CARE & LANDSCAPING OF PORT ARTHUR,
TEXAS FOR GROUP 1, VALENCIA LAWN OF PORT ARTHUR, TEXAS
FOR GROUP 1(A), DERRICK & NOAH LAWN SERVICE OF PORT
ARTHUR, TEXAS FOR GROUP 7(A), CONSIDER US OF PORT ARTHUR,
TEXAS FOR GROUP 8, AND WHIT'S GRASS CUTTING OF PORT
ARTHUR, TEXAS FOR GROUP 9 FOR MOWING OF VARIOUS CITY
PROPERTIES, PARKS & RIGHT-OF-WAYS WITH AN ESTIMATED
BUDGETARY IMPACT OF $93,009.00 (FY2023 $44,290.00 AND FY2024
$48,719.00) FUNDING AVAILABLE IN PARKS ACCOUNT NO. 001-25-065-
5311-00-20-000
WHEREAS, pursuant to Resolution No. 22-298, the City of Port Arthur entered into
mowing contracts with Amelia Lawn Care & Landscaping of Port Arthur, Texas for Group 1,
Valencia Lawn of Port Arthur, Texas for Group 1(A), Israel Construction of Port Arthur, Texas
for Group 2, South East Texas Lawn & Maintenance of Beaumont, Texas for Group 3(C) and
Whit's Grass Cutting of Port Arthur, Texas for Group 9; and,
WHEREAS, pursuant to Resolution No. 23-096, the City of Port Arthur entered into
mowing contracts with Derrick &Noah Lawn Service of Port Arthur, Texas for Group 7(A) and
Consider Us of Port Arthur, Texas for Group 8; and,
WHEREAS, the Parks and Recreation Department does not wish to renew the contracts
with Israel Construction of Port Arthur, Texas for Group 2 and South East Texas Lawn &
Maintenance of Beaumont,Texas for Group 3(C); and,
WHEREAS, the City desires to renew the contracts for the second year (first renewal),
with Amelia Lawn Care & Landscaping of Port Arthur, Texas for Group 1, Valencia Lawn of
Port Arthur, Texas for Group 1(A), Derrick & Noah Lawn Service of Port Arthur, Texas for
Group 7(A), Consider Us of Port Arthur, Texas for Group 8, and Whit's Grass Cutting of Port
Arthur, Texas for Group 9, with a total projected budgetary impact of $93,009.00 (FY2023
$44,290.00 and FY2024 $48,719.00); now therefore,
P. R.No. 23247
07/06/2023 ca
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
Section 1. That the City Manager is hereby authorized to execute on behalf of the
City, the second year (first renewal) of the existing mowing contracts, with Amelia Lawn Care &
Landscaping of Port Arthur, Texas for Group 1 (Exhibit "A"), Valencia Lawn of Port Arthur,
Texas for Group 1(A) (Exhibit "B"), Derrick & Noah Lawn Service of Port Arthur, Texas for
Group 7(A) (Exhibit "C"), Consider Us of Port Arthur, Texas for Group 8 (Exhibit "D"), and
Whit's Grass Cutting of Port Arthur, Texas for Group 9 (Exhibit"E") in an annual amount not to
exceed$44,290.00.
Section 2. That the estimated number of cuts for Fiscal Year 2023 is ten and for
Fiscal Year 2024 is eleven.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D.,
2023, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Thurman"Bill"Bartie
Mayor
P. R. No. 23247
07/06/2023 ca
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
a Tizeno, sq.
����
a614
City Attorney
APPROVED AS TO ADMINISTRATION:
Ron Burton
City Manager
} �nn
Chandra Alpough / l�
Director of Parks and Recreation
APPROVED AS TO THE AVAILABILITY OF FUNDS:
ii,, ,,,L._/.L.,„1)
Kandy Daniel J
eri€n Director of Finance
ellAkiktiga.,
Clifton Williams
Purchasing Manager
EXHIBIT "A"
SECOND YEAR(FIRST RENEWAL) CONTRACT FOR MOWING OF
VARIOUS CITY PROPERTIES, PARKS AND RIGHTS-OF-WAY IN GROUP 1
IN THE CITY OF PORT ARTHUR
THIS AGREEMENT,made this day of , 2023,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and H. Wayne Riley doing
business as Amelia Lawn Care & Landscaping hereinafter called "CONTRACTOR".
WITNESSED: That for and in consideration of the payment t-iins, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from July 29, 2023 — July 28, 2024, unless sooner
terminated under the provision hereof, with an option to renew for one (1) additional
one-year period. The City can terminate this contract at its convenience which
includes, but not limited to, funding being available in any budget cycle with thirty
(30) days written notice.
2. The Contractor will perform mowing of properties and Rights—of—Way in Group 1
for$654 per cut as stated in the Contract Documents.
3. During the term of this Contract, the contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, expecting those supplies specifically not required of Contractor
in the specifications.
4. The contractor will commence the work required by the Contract Document on or
before the date to be specified in the "Notice to Mow" and will mow the lots within
seven days unless the period for comparison is extended otherwise by the Contract
Documents.
5. The term "Contract Documents" means and includes the following:
1) Renewal Agreement
2) Advertisement for Bids*
3) Addenda*
4) General Information*
5) Specification*
6) Bid*
7) Notice of Award*
8) Notice to Proceed
*These items were attached to the original contract. This agreement is only
included in this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of 2023.
OWNER:
CITY OF PORT ARTHUR
BY
Ron Burton
City Manager
Signed on the day of 2023.
CONTRACTOR:
Amelia Lawn Care & Landscaping
H. Wayne Riley
EXHIBIT "B"
SECOND YEAR(FIRST RENEWAL) CONTRACT FOR MOWING OF
VARIOUS CITY PROPERTIES, PARKS AND RIGHTS-OF-WAY IN GROUP
1(A) IN THE CITY OF PORT ARTHUR
THIS AGREEMENT,made this day of , 2023,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and Oceal Valencia doing
business as Valencia Lawn hereinafter called "CONTRACTOR".
WITNESSED: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from July 29, 2023 — July 28, 2024, unless sooner
terminated under the provision hereof, with an option to renew for one (1) additional
one-year period. The City can terminate this contract at its convenience which
includes, but not limited to, funding being available in any budget cycle with thirty
(30) days written notice.
2. The Contractor will perform mowing of properties and Rights—of—Way in Group
1(A) for$695 per cut as stated in the Contract Documents.
3. During the term of this Contract, the contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, expecting those supplies specifically not required of Contractor
in the specifications.
4. The contractor will commence the work required by the Contract Document on or
before the date to be specified in the "Notice to Mow" and will mow the lots within
seven days unless the period for comparison is extended otherwise by the Contract
Documents.
5. The term "Contract Documents" means and includes the following:
1) Renewal Agreement
2) Advertisement for Bids*
3) Addenda*
4) General Information*
5) Specification*
6) Bid*
7) Notice of Award*
8) Notice to Proceed
*These items were attached to the original contract. This agreement is only
included in this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of 2023.
OWNER:
CITY OF PORT ARTHUR
BY
Ron Burton
City Manager
Signed on the day of 2023.
CONTRACTOR:
Valencia Lawn
Oceal Valencia
EXHIBIT "C"
SECOND YEAR(FIRST RENEWAL) CONTRACT FOR MOWING OF
VARIOUS CITY PROPERTIES, PARKS AND RIGHTS-OF-WAY IN GROUP
7(A) IN THE CITY OF PORT ARTHUR
THIS AGREEMENT,made this day of , 2023,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and Derrick Johnson
doing business as Derrick&Noah Lawn Service hereinafter called "CONTRACTOR".
WITNESSED: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be July 29, 2023 — July 28, 2024, unless sooner
terminated under the provision hereof, with an option to renew for one (1) additional
one-year period. The City can terminate this contract at its convenience which
includes, but not limited to, funding being available in any budget cycle with thirty
(30) days written notice.
2. The Contractor will perform mowing of properties and Rights—of—Way in Group
7(A) for$1,200 per cut as stated in the Contract Documents.
3. During the term of this Contract, the contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, expecting those supplies specifically not required of Contractor
in the specifications.
4. The contractor will commence the work required by the Contract Document on or
before the date to be specified in the "Notice to Mow" and will mow the lots within
seven days unless the period for comparison is extended otherwise by the Contract
Documents.
5. The term "Contract Documents" means and includes the following:
1) Renewal Agreement
2) Advertisement for Bids*
3) Addenda*
4) General Information*
5) Specification*
6) Bid*
7) Notice of Award*
8) Notice to Proceed
*These items were attached to the original contract. This agreement is only
included in this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of 2023.
OWNER:
CITY OF PORT ARTHUR
BY
Ron Burton
City Manager
Signed on the day of 2023.
CONTRACTOR:
Derrick& Noah Lawn Service
Derrick Johnson
EXHIBIT "D"
SECOND YEAR(FIRST RENEWAL) CONTRACT FOR MOWING OF
VARIOUS CITY PROPERTIES, PARKS AND RIGHTS-OF-WAY IN GROUP 8
IN THE CITY OF PORT ARTHUR
THIS AGREEMENT,made this day of , 2023,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and Derrick Johnson
doing business as Consider Us hereinafter called "CONTRACTOR".
WITNESSED: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from July 29, 2023 — July 28, 2024, unless sooner
terminated under the provision hereof, with an option to renew for one (1) additional
one-year period. The City can terminate this contract at its convenience which
includes, but not limited to, funding being available in any budget cycle with thirty
(30) days written notice.
2. The Contractor will perform mowing of properties and Rights—of—Way in Group 8
for$1,480 per cut as stated in the Contract Documents.
3. During the term of this Contract, the contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, expecting those supplies specifically not required of Contractor
in the specifications.
4. The contractor will commence the work required by the Contract Document on or
before the date to be specified in the "Notice to Mow" and will mow the lots within
seven days unless the period for comparison is extended otherwise by the Contract
Documents.
5. The term "Contract Documents" means and includes the following:
1) Renewal Agreement
2) Advertisement for Bids*
3) Addenda*
4) General Information*
5) Specification*
6) Bid*
7) Notice of Award*
8) Notice to Proceed
*These items were attached to the original contract. This agreement is only
included in this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of 2023.
OWNER:
CITY OF PORT ARTHUR
BY
Ron Burton
City Manager
Signed on the day of 2023.
CONTRACTOR:
Consider Us
Cindy Henderson
EXHIBIT "E"
SECOND YEAR(FIRST RENEWAL) CONTRACT FOR MOWING OF
VARIOUS CITY PROPERTIES, PARKS AND RIGHTS-OF-WAY IN GROUP 9
IN THE CITY OF PORT ARTHUR
THIS AGREEMENT,made this day of , 2023,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and Frederick B. Whitaker
doing business as Whit's Grass Cutting hereinafter called "CONTRACTOR".
WITNESSED: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from July 29, 2023 — July 28, 2024, unless sooner
terminated under the provision hereof, with an option to renew for one (1) additional
one-year period. The City can terminate this contract at its convenience which
includes, but not limited to, funding being available in any budget cycle with thirty
(30) days written notice.
2. The Contractor will perform mowing of properties and Rights—of—Way in Group 9
for$400 per cut as stated in the Contract Documents.
3. During the term of this Contract, the contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, expecting those supplies specifically not required of Contractor
in the specifications.
4. The contractor will commence the work required by the Contract Document on or
before the date to be specified in the "Notice to Mow" and will mow the lots within
seven days unless the period for comparison is extended otherwise by the Contract
Documents.
5. The term "Contract Documents" means and includes the following:
1) Renewal Agreement
2) Advertisement for Bids*
3) Addenda*
4) General Information*
5) Specification*
6) Bid*
7) Notice of Award*
8) Notice to Proceed
*These items were attached to the original contract. This agreement is only
included in this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of 2023.
OWNER:
CITY OF PORT ARTHUR
BY
Ron Burton
City Manager
Signed on the day of 2023.
CONTRACTOR:
Whit's Grass Cutting
Frederick B. Whitaker