HomeMy WebLinkAboutPR 23272: EL VISTA FORCE MAIN REHABILITATION, CHANGE ORDER NO. 1 0 ;Alt
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INTEROFFICE MEMORANDUM
Date: July 28, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 23272—El Vista Force Main Rehabilitation, Change Order No. 1
Introduction:
The intent of this Agenda Item is to seek City Council's approval of Change Order No. 1 for
the City of Port Arthur El Vista Force Main Rehabilitation with ALLCO, LLC of Beaumont,
Texas as the contractor. On March 14, 2023, the Council passed Resolution No. 23-114, which
awarded ALLCO, LLC with the construction phase of the El Vista Force Main Rehabilitation,
in the original contract amount of $2,299,500.50. Change Order No. 1 has an increase of
$14,638.00 to the total cost, due to the need to replace the 16" ductile iron spools from the new
suction valves to the pump intake reducer, resulting in a new contract amount of
$2,314,138.50.
Background:
On March 14, 2023, the Council passed Resolution No. 23-114, which awarded ALLCO, LLC
with the construction phase of the El Vista Force Main Rehabilitation, in the original contract
amount of$2,299,500.50.
Budget Impact:
Change Order No. 1, if passed by Council, will increase the total project cost by $14,638.00,
due to the need to replace the 16" ductile iron spools from the new suction valves to the pump
intake reducer, resulting in a new contract amount of $2,314,138.50, without extending the
completion date. Funds are available in Account No. 405-40-000-8516-00-00-000, Project No.
WS0007-CON.
Recommendation:
It is recommended that City Council adopt Proposed Resolution No. 23272, thereby increasing
the project scope and total contract price, as described/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 23272
7/28/2023 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 1 TO THE
CONTRACT WITH ALLCO, LLC OF BEAUMONT, TEXAS
FOR THE EL VISTA FORCE MAIN REHABILITATION,
INCREASING THE CONTRACT AMOUNT BY $14,638.00,
TO A NEW CONTRACT TOTAL OF $2,314,138.50;
ACCOUNT NO. 405-40-000-8516-00-00-000, PROJECT NO.
WS0007-CON.
WHEREAS, pursuant to Resolution No. 23-114, City Council awarded a contract to
ALLCO, LLC of Beaumont, Texas for the El Vista Force Main Rehabilitation with a projected
budgetary amount of$2,299,500.50; and,
WHEREAS, the 16" ductile iron spools from the new suction valves to the pump intake
reducer need to be replaced; and,
WHEREAS, the project's engineering firm, Arceneaux Wilson & Cole, and contractor,
ALLCO, LLC submitted Change Order No. 1 (attached hereto as Exhibit"A"), which includes a
scope increase and total addition of $14,638.00, bringing the new contract amount to
$2,314,138.50.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute Change Order No. 1 to the contract with ALLCO, LLC of Beaumont, Texas, increasing
the contract amount by $14,638.00, to a new contract total of$2,314,138.50 for the replacement
of the 16" ductile iron spools from the new suction valves to the pump intake; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
PR No. 23272
7/28/2023 bw
Page 2 of 3
READ,ADOPTED,AND APPROVED THIS day of , 2023 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Councilmembers ;
NOES:
Thurman Bill Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
(),tial ` L2-ka4re
Sherri Bellard ecia T. no
City Secretary City Atto ey
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
PR No. 23272
7/28/2023 bw
Page 3 of 3
in Matthews, .E.
Water Utilities Director
APPROVED AS TO AVAILABILITY
OF FUNDING:
`ke\i \ C_A_, - LAIL
Kandy Daniell Clifton Wi iams, CPPB
Finance Director Purchasing Manager
EXHIBIT A
(Change Order No. 1)
ARCENEAUX WILSON.&CODE
CHANGE ORDER NO. 1
DATE: July 17, 2023 JOB NO.: CPA-995
AGREEMENT DATE: April 21, 2023
NAME OF PROJECT: El Vista Force Main Replacement
OWNER: CITY of PORT ARTHUR
CONTRACTOR: ALLCO, LLC
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Increase Contract Amount by $14,638.00 to account for necessary pump suction piping
replacement inside El Vista Lift Station.
TOTAL $14,638.00
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $2,299,500.50
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $2,299,500.50
The CONTRACT PRICE due to this CHANGE ORDER will be (increased]
by: $14,638.00
The new CONTRACT PRICE, including this CHANGE ORDER, will be $2,314,138.50
1 of 2
• CHANGE ORDER NO. 1
July 17, 2023
Job No. CPA-995
ARCENEAUX WILSON do COLE
an,lne•cr,rm 1 furreyMq 1 4btrvng
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 270 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 0 Calendar Days
CURRENT DATE OF COMPLETION: January 20, 2024
CONTRACT TIME due to this CHANGE ORDER will be increased by
The New DATE OF COMPLETION: January 20, 2024
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred
by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED B ENGINEER: ACCEPTED BY:
ARCENEAUX COLE LLC ( NTRACTOR,OFFICER OR OWNER)
ALLCO, LLC
ACCEPTED BY:
CITY of PORT ARTHUR
2 of 2
ll DESIGN BUILD
CONSTRUCTION MANAGEMENT
GENERAL CONTRACTOR
.11111
P. 0. Box 3684, Beaumont,Texas 77704 Phone: 409-860-4459 Fax: 409-860-3857
Email: allco@allco.com
July 13, 223
Attn: Calvin Matthews, P.E.
City of Port Arthur
444 4''Street
Port Arthur, Texas 77640
•
Re: El Vista Force Main
City of Port Arthur
Dear Mr. Matthews,
Please find below, a breakdown of costs for replacing the 16" ductile iron spools from the new
suction valves to the pump intake reducer:
Labor $ 4,736.00
Material 7,054.00
Subcontract 1,200.00
$1 2,990.00
Overhead & Profit 1,948.00
$14,638.00
Please call, in care of the undersigned, if you have any questions.
Sincerely,
Keith Burrell