HomeMy WebLinkAboutPR 23274: SIDDONS-MARTIN EMERGENCY GROUP SERVCICE CONTRACT a iuN
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: July 28, 2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Greg Benson, Fire ChiefCo 5*-
RE: PR 23274—Siddons-Martin Emergency Group Service Contract
Introduction:
The Fire Department recommends that the City Council approve Proposed Resolution 23274
authorizing the second year (first renewal) of the contract with Siddons-Martin Emergency
Group of Port Arthur and Houston, Texas, for preventative maintenance and repair to fire
department fire apparatus and other special response equipment, with a projected budgetary
impact of$410,000.00; with an option for one (1) additional one (1) year period. The current
contract expires on August 11, 2023. The vendor has agreed to renew for the terms of the
original contract pursuant to Resolution No. 22-296.
Background:
The Port Arthur Fire Department operates a number of fire apparatus and special service
response vehicles, the proper servicing and repair of these vehicles is necessary to ensure both
their performance dependability and their longevity. Siddons- Martin Emergency Group has
performed maintenance and repairs to the Fire Department's fleet with positive results for more
than 10 years.
Budget Impact:
Funding will be available in Fire/Motor Vehicle account number 001-19-047-5319-00-30-000.
Recommendation:
The Fire Department recommends approval of this resolution.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.No.23274
07/28/2023 gsb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST
RENEWAL) OF THE CONTRACT WITH SIDDONS-MARTIN
EMERGENCY GROUP OF PORT ARTHUR AND HOUSTON, TEXAS,
FOR PREVENTATIVE MAINTENANCE AND REPAIR TO FIRE
DEPARTMENT FIRE APPARATUS AND OTHER SPECIAL RESPONSE
VEHICLES, WITH A PROJECTED BUDGETARY IMPACT OF
$410,000.00; FUNDING WILL BE AVAILABLE IN THE FY 2024 FIRE
DEPARTMENT MOTOR VEHICLE MAINTENANCE ACCOUNT NO.
001-19-047-5319-00-30-000.
WHEREAS,pursuant to Resolution No. 22-296, adopted by the City Council on July
5, 2022, the City entered a one-year contract, with the option to renew for two(2)additional
one-year periods,with Siddons-Martin Emergency Group of Port Arthur, and Houston,Texas,
for the preventative maintenance and repair to Fire Department fire apparatus and special
response vehicles; and,
WHEREAS,the Port Arthur Fire Department operates a number of fire apparatus and
special emergency response units, with these apparatus and units representing a substantial
investment of local, state and federal funding; and,
WHEREAS,the proper servicing and repair of the apparatus and emergency response
units are essential in providing emergency service performance dependability and longevity;
and,
WHEREAS, Siddons-Martin Emergency Group and the City of Port Arthur has
mutually agreed to renew the contract for the second year(first renewal) with the same terms
outlined in the original agreement.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
P.R.No.23274
07/28/2023 gsb
Section 2. That the City Council hereby authorizes the City Manager to execute the second
year (first renewal) of the contract with Siddons-Martin Emergency Group, with the same terms
outlined in the original agreement.
Section 3. That an authorized agent of Siddons-Martin Emergency Group will sign this
resolution agreeing to the terms hereof.
Section 4. That a copy of the caption of this Resolution shall be spread upon the Minutes
of the City Council.
READ,ADOPTED AND APPROVED on this day of ,A.D.,2023,at a Regular
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie,
Mayor
ATTEST:
Sherri Bellard,
City Secretary
P.R.No.23274
07/28/2023 gsb
APPROVED AS TO FORM:
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City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton,
City Manager
Greg Benson,
Fire Chief
APPROVED AS TO AVAILABILITY OF FUNDS:
4 LA
Clift 'n Williams, CPPB
Purchasing Manager
Kandy Daniel
Finance Director
AGREED TO:
SIDDONS-MARTIN EMERGENCY GROUP
By:
Print Name:
Title:
PORT ARTHUR FIRE DEPARTMENT
PORT
ARTHUR
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Port Arthur,TX 77640
409 983-8737
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Siddons-Martin Group—Fire Apparatus Maintenance for Fire
Original Contract Period:
Original Contract Price:
500 Engine Hour or 6 month service including parts and labor$ 1795.00
Annual Pump Testing including parts and labor$425.00
Total cost per unit for foam system maintenance including parts and labor
Industrial $2000.00
Municipal $1000.00
Total cost per unit for annual foam discharge testing including parts and labor$2500.00 per industrial unit
Total cost per unit for CAFS system PM including parts and labor$675.00
Total cost per unit for annual aerial PM and inspection including parts and labor$2395.00
Total cost for wheels off brake inspection$425.00
Provide normal business hourly labor rate at vendors business location $127.50
Provide road service hourly rate during normal business hours$137.50
Provide travel rates for road service(travel hours x hourly rate)$100.00
Normal business hours Monday—Friday 7:30— 16:30
Provide percent markup for parts and materials, over cost for repairs cost x 1.67%
Provide percent mark up for work which is sub contracted Cost x 1.30%
Proposed Contract renewal period:
❑I agree to renew my existing contract at the original contract price and proposed renewal period listed
above
0 I disagree(if so please give a brief explanation)
Printed Name Telephone number
Signature Date
Must be signed by a person having authority to bind the firm in a contract