HomeMy WebLinkAboutPR 23282: FUEL DISPENSING CONTRACT,
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INTEROFFICE MEMORANDUM
Date: August 1, 2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Clifton Williams, Purchasing Manager
RE: PR 23282—Fuel Dispensing Contract
RECOMMENDATION
The Finance Department recommends the City Council authorize the City Manager to enter into a three (3) year
fuel dispensing contract with Impac Fleet of The Woodlands, Texas which includes gasoline and diesel fuel. We
will award it through the Choice Partners Cooperative contract number 22/056SG-02.
BACKGROUND
Impac Fleet of The Woodlands, Texas currently provides comprehensive fuel management programs to
commercial and government fleets. Impac Fleet helps businesses and government agencies better manage and
control their fuel and maintenance costs. Impac Fleet system can prevent unauthorized purchases as well as
lower accounting administrative and other cost of fuel management. The Finance Department feels that Impac
Fleet System will serve the City needs better than our current system. Impac Fleet is part of Choice Partners
Cooperative Contract.
BUDGETARY AND FISCAL EFFECT
Funds will be allocated from fuel account of each department with a fuel card
STAFFING EFFECT
None
SUMMARY
The Purchasing Division recommends the City Council authorize the City Manager to enter into a three (3)year
fuel dispensing contract with Impac of The Woodland, Texas which includes gasoline and diesel fuel.
P. R. NO. 23282
08-01-2023 CEWJ
PAGE 1 OF 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT FOR FUEL DISPENSING WITH IMPAC FLEET OF THE WOODLANDS,
TEXAS THROUGH CHOICE PARTNERS COOPERATIVE PURCHASING
CONTRACT NO. 22/056SG-02 WITH A PROJECTED BUDGETARY IMPACT OF
$1,800,000.00; FUNDS WILL BE AVAILABLE IN ALL DEPARTMENTS FUEL AND
LUBRICATION ACCOUNTS
WHEREAS, it is in the best interest of the City to enter into a contract with Impac Fleet of The
Woodlands, Texas to provide fuel dispensing for gasoline and diesel fuel; and
WHEREAS, Impac Fleet of The Woodlands, TEXAS provides the City the use of their Fleet
Purchasing Card at participating gas stations and repair shops at discount rates as delineated in Exhibit"A"; and
WHEREAS, Impac Fleet of the Woodlands, TEXAS can prevent unauthorized purchases as well as
lower accounting administrative and other cost of fuel management.
WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of its governing
body, to participate in cooperative purchasing programs, such as Choice Partners a purchasing cooperative, as
an alternative to a formal bid process; and,
WHEREAS, per Resolution No. 18-445, the City of Port Arthur is authorized to participate in
cooperative purchasing with Choice Partners Cooperative Purchasing Program; now therefore,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes the City Manager to enter into a three (3) year
contract with Impac Fleet of The Woodlands, TEXAS for fuel dispensing of gasoline and diesel fuel.
Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED,this day of August, 2023, A.D., at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following Vote:
P.R. NO. 23282
08-01-2023 CEWJ
PAGE 2 OF 2
AYES: Mayor:
Council members:
NOES:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APP OVED AS TO FORM:
(/c .P • b 2g
al Tizeno, ityAttorney
Y
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
APPROVED AS TO FUND AVAILABILITY:
Kandy Daniel Director of Finance
1 i Lib
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Clift. Williams, Purchasing Manager
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"EXHIBIT B"
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Created date: 06-22-2023 li
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pa c Prepared by: Doug Applegate
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impac Fue Agreement
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Prepared for: �'
Account Name: City of Port Arthur
Phone: 409-983-8162
Contact: Linda Coones
Email: linda.coones(g)portarthurtx.gov .
Ship To: 444 4TH STREET Bill To: 444 4TH STREET
Port Arthur,TX Port Arthur,TX
77641 77641
Application for Mansfield Card Account Mansfield Oil Company of Gainesville,Inc.("Mansfield")
impac I simplify your fleet
Document Information
Created Date: 06-22-2023 Prepared By: Applegate, Doug
Notice: Contract Expiration: 09-20-2023
Business and Fleet Information
Legal Company Name: City of Port Arthur
Subsidiary or DBA: Contact Name: Linda Coones
Type of Organization: Email: linda.coones@portarthurtx.gov
Main Phone: 409-983-8162 Ship To: 444 4TH STREET
Port Arthur, TX
#of Vehicles: 250 77641
Monthly Gallons: 40000
Monthly Dollars: 121000 Bill To: 444 4TH STREET
Port Arthur, TX
Federal Tax ID: 77641
Tax Exempt#:
Bank Reference
Bank Name:
Telephone:
Fax#:
Business Checking Account#
Trade References # 1
Vendor Name: Account#:
Contact Name: Telephone #:
Email (required): Fax#:
Trade References # 2
Vendor Name: Account#:
Contact Name: Telephone #:
Email (required): Fax#:
impae 2002 Timberloch Place#575 Prepared for
The Woodlands,TX 77380 City of Port Arthur
Page 2 of 7
Application for Mansfield Card Account Mansfield Oil Company of Gainesville,Inc.("Mansfield")
impac I simplify your fleet
Authorized Representative Signature
I certify that all the information provided on this Application and accompanying documents is accurate. I represent and warrant that I am duly authorized to execute and enter into
this Application for this Applicant. I understand that any account agreement entered into by the parties("Account Agreement")and this Application shall govern the terms and
conditions of the Account(s)and that the Applicant will be bound by all of the terms and conditions contained therein. By signing this Application,I request that a Mansfield Fleet
Charge Card account be opened and the card(s)issued. I hereby authorize Mansfield and its affiliates to investigate my/our credit history and to authorize the release to Mansfield
of information(both business and personal),of information related to my/our account including Applicant's creditworthiness. I understand that if the application is approved by the
Account Agreement will be mailed to the Applicant. Activation and/or use of one or more of these cards by myself or a representative of Applicant constitutes our acceptance of the
account terms and conditions contained in this Application and the Account Agreement,including,without limitation,applicable fees,interest,collection costs,and liability for
unauthorized use. Mansfield reserves the right to change the fuel pricing,volume discount,and/or discontinue service at any time to any and all cards. Mansfield Fleet Cards are
for business/commercial use only. Applicant acknowledges that the Fleet Card program is not a revolving credit account and that any purchases made during the billing cycle are
due and payable in full,including any applicable fees,upon receipt of the billing statement. If the company's unpaid balance ever exceeds the established credit line the account
will be suspended. Applicant agrees that any liability arising or resulting from the misuse,unauthorized use,loss or theft of any cards issued to the company's account shall be fully
borne,assumed and paid by the company. If Mansfield uses any attorney or collection agency to collect an unpaid overdue amount,the Applicant agrees to pay reasonable
attorney and/or collection fees. This Credit Application is provided in cooperation with the marketing efforts of IMPAC.
Signature's Printed Name (Authorized Representative):
Signature's Title (Authorized Representative):
AGREED TO AND ACCEPTED:
W9 required I Others needed and helpful, but optional for now
Blank document templates can be found at the bottom of this agreement or in the attachment section,the paperclip in the top right.
Please upload files here or email back to helpdesk@impacfleet.com
W9:
Impac Setup Excel:
EFT (if auto-drafting on due date):
i•mpac 2002 Timberloch Place#575 Prepared for
The Woodlands:TX 77380 City of Port Arthur
Page 3 of 7
Application for Mansfield Card Account Mansfield Oil Company of Gainesville,Inc.("Mansfield")
impac I simplify your fleet
***USA PATRIOT ACT STATEMENT*** a.Corporate Liability.Company and any Guarantor are liable to Mansfield for
all Debt.
In order to comply with the requirements of the USA Patriot Act,
Mansfield and Voyager may require company,Participant(s),and/or 4. BILLING PROCEDURE. Mansfield will send to the Company a periodic
cardholder(s)to provide legal entity names,street addresses,taxpayer billing statement(the"Statement"),which will itemize all charges for the billing
identification numbers and other information that will allow Mansfield period.The"New Balance"shown on the Statement shall be due and payable
and Voyager to identify each prior to establishing Accounts under or in in U.S.Dollars upon Company's receipt of the Statement and within time
connection with this Application.Mansfield and Voyager reserve the period set forth therein.
right to require that company,Participant(s),and/or cardholder(s)
promptly provide to Mansfield and/or Voyager sufficient identification 5. FINANCE CHARGES. All payments made by Customer to Mansfield
documents upon request in connection with USA Patriot Act that are not received by the Due Date are considered late.Mansfield reserves
compliance. the right to charge a late fee of the lesser of 1 '//%per month or the maximum
amount allowable by applicable law.
The Commercial Fleet Card Application Terms and Conditions(the
"Agreement")is entered into,by and between Mansfield Oil Company of 6. DISPUTED BILLINGS.Disputes regarding charges or billings hereunder
Gainesville, Inc.("Mansfield")and the entity that signed the Application must be communicated in writing to Mansfield at 1025 Airport Pkwy.,
("Company")for the establishment of a Fleet Card Program.This Agreement Gainesville,GA 30501,ATTN:Credit Department.Communications should
supersedes any previous and like agreements with Company. include the Company's and,if applicable,the Participant's name(s)and
account number(s),the dollar amount of any dispute or suspected error and a
1. EFFECTIVE DATE.The terms and conditions of this Agreement shall not description of the dispute or error.Any communication regarding a dispute or
suspected error must be received in written form by Mansfield within sixty(60)
become effective until Mansfield has 1)approved the credit worthiness of
Company and 2)approved this Application and Agreement.The"Effective days after the Statement Date on the Statement on which the disputed or
Date"of this Agreement shall be the date signed by Company or date incorrect charge first appeared.
Company uses Fleet Card,whichever is earlier. 7. LOST OR STOLEN CARD(S)OR COMPROMISED ACCOUNT(S).
2. SCOPE OF FLEET CARD PROGRAM.The"Fleet Card Program" Company shall immediately,upon receipt of such information,notify Mansfield
includes transaction processing,reporting and payment systems with respect either:1)by telephone at 1-866-275-7338;2)in writing addressed to
to purchases of motor fuels and other products and services by commercial Mansfield at 1025 Airport Pkwy,Gainesville,GA 30501,ATTN:Credit
Department;3)via facsimile at 678-450-2071;or 4)by an agreed upon
and government organization fleet vehicle operations.Upon approval,as
indicated above,Mansfield will issue Cards and establish related Accounts for electronic means as to any lost or stolen Cards,PINs,Driver IDs,or Vehicle
IDs. After notification has been made to Mansfield to cancel such Card(s),
Company,and those of its subsidiaries or affiliates that Company may
designate to Mansfield in writing while this Agreement is in effect and that PINs,Driver IDs or Vehicle IDs,use of such Card(s),PINs,Driver IDs or
Mansfield approves as participant(s)(known hereafter as"Participant"and Vehicle IDs are expressly prohibited.Company and/or Cardholder are liable
for the unauthorized use of the Card until Mansfield receives notification of
"Participants"). Company shall furnish a list,in writing,to Mansfield
the lost or stolen Card or to cancel the PIN,Driver ID,or Vehicle ID.Neither
designating such Participant(s)and business names,if business activities are
conducted under a name other than Company's and Company shall have the Company,nor Cardholder shall be liable for any purchase,fees,finance
right to exclude any Participant from the Fleet Card Program upon written charges or other charge incurred or arising by virtue of the use of a Card
notice to Mansfield.Company and/or authorized Participant shall designate following receipt by Mansfield of notice of such loss,theft or request to cancel
employees to Mansfield that should receive cards("Cardholders")and/or be a PINs,Vehicle IDs,or Driver IDs. Company shall be liable for all
issued Account numbers.Company shall be responsible for selecting unauthorized use as provided above,that is,until midnight of the day after
personal identification number PINs ' driver identification number("Driver Mansfield has been notified of the lost or stolen Card(s)and confirms that
( ( ))' such transactions were,in fact,unauthorized.Company agrees to assist
ID(s)")or vehicle identification number("Vehicle ID(s)")pursuant to the Fleet
Card Program.Unless Mansfield notifies Company to the contrary,or a Card Mansfield in determining the facts and circumstances and other pertinent
has been terminated as provided herein,all Cards will be cancelled upon the information related to any loss,theft or possible unauthorized use of the
expiration or termination of this Agreement.All Accounts established and Card(s)and to comply with such procedures as may be required by Mansfield
Cards issued hereunder shall be used solely for business purposes and shall in connection with Mansfield's investigation.Mansfield is not responsible for
be governed by this Agreement."Account"means any account established by controlling the use of any Card(s),other than as specifically provided herein.
Voyager pursuant to this Agreement in the name of Customer,its Participants
and/or Cardholders,to which Debt is charged,regardless of whether or not a 8. PRICING.Mansfield reserves the right to change pricing upon thirty(30)
days prior notice to Company.The following fees apply to this Agreement:
Card is issued.
3. LIABILITY.Company,and if applicable,Authorized Officer and any a. If any check for payment of an Account is returned unpaid,Mansfield
guarantor,shall be liable for all Debt incurred or arising by virtue of the use of may charge a returned check fee("Return Check Fee")of the lesser of fifteen
a Card and/or Account of Company,Participant or any Cardholder."Debt" U.S.Dollars($15.00)or the maximum determined by law in your state of
means all amounts charged to an Account including without limitation all mailing address.
purchases,fees,Finance Charges,and other charges or amounts due that
are owed to Mansfield by Company,its Authorized Officer(s),affiliates, b. Finance Charge as provided in Section 5.
Participants,and/or Cardholders.
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Application for Mansfield Card Account Mansfield Oil Company of Gainesville,Inc.("Mansfield")
impac I simplify your fleet
c. Foreign Currency Conversion Fee.Mansfield will charge a foreign d.Mansfield shall have the right to suspend any and all services and
currency conversion fee of two percent(2.0%)for transactions made outside obligations to Company under this Agreement in the event that: (i)Company
the United States and the Statement will reflect the conversion into U.S. has breached any term of this Agreement;(ii)Debt due from Company,in
Dollars on transactions that have occurred in a different currency and an aggregate,exceeds the ACL or PCL as these terms are defined in Section 15;
applicable exchange rate for such conversions.Mansfield reserves the right (iii)an Account becomes delinquent or(iv)failure of Company to meet
to raise this fee with sixty(60)days prior written notice to Company. Mansfield's continuing credit approval.An Account will become delinquent
unless Mansfield receives the New Balance,less any disputed amounts,on
d. Account set up fees,Monthly Card fees,and/or Additional Reporting or before the Due Date. All costs of collection including any Court costs plus
Fees,if any,are on Addendum A,attached hereto and incorporated herein by reasonable attorney fees(as allowed by law)may be added to any delinquent
this reference.Failure of Mansfield to apply any fee or charge outlined in this balance referred to an attorney for collection.e.Rights,obligations or
Agreement at any time does not prohibit Mansfield from ever applying such liabilities that arise prior to the suspension or termination of this Agreement
fee or charge. shall survive the suspension or termination of this Agreement.
11.INDEMNIFICATION.
9. CONFIDENTIALITY.Mansfield considers the Fleet Card Program to be a a. Except to the extent that any injury is due to Company's or a
unique service involving proprietary information of Mansfield.Company
Participant's negligent acts or omissions,Mansfield shall indemnify and hold
agrees that the Fleet Card Program reports,manuals,documentation, Company and Participants harmless against all losses,damages,costs,
systems,processes and related materials(whether or not in writing)are
expenses and liability which may result in any way from any negligent or
confidential and will be circulated only to employees of Company,and only to
wrongful act or omission of Mansfield,its agents,employees and
the extent necessary for Company to participate in the Fleet Card Program. subcontractors.Mansfield shall indemnify and hold Company and Participants
Mansfield agrees that it will maintain all non-public data relative to Company's
harmless against demands,claims,suits,or proceedings alleging
account(s)under the Fleet Card Program as confidential information and infringement of any patent of the United States,or any trademark,service
Mansfield agrees to use such data regarding Company exclusively for the
mark,copyright or other proprietary right arising out of or incident to this
providing of services to Company hereunder and not to release such Agreement.
information to any other party;provided,however,that Mansfield must
disclose transaction information to merchants and third party processors. b. Except to the extent that any injury is due to Mansfield's negligent acts or
Mansfield may collect,maintain and,at its option,disseminate information
omissions,Company shall indemnify and hold Mansfield harmless against all
and data concerning charge activity which does not contain any direct or
losses,damages,costs,expenses and liability which may result in any way
indirect identification of Company.The parties agree to take all reasonable from any negligent or wrongful act or omission of Company,Participants, its
steps to safeguard such proprietary information and not to release such agents,employees and subcontractors.Company and Participants shall
information to any person or party not essential to participation in the Fleet indemnify and hold Mansfield harmless against demands,claims,suits,or
Card Program.
proceedings alleging infringement of any patent of the United States,or any
trademark,service mark,copyright or other proprietary right arising out of or
10. TERM,TERMINATION AND SUSPENSION.
incident to this Agreement.
a. This Agreement shall remain in full force and effect for an initial term of
three(3)years from the Effective Date of this Agreement,and shall continue
thereafter until terminated by Company,Mansfield or Voyager upon thirty(30) 12. LIMITATION OF LIABILITY.IN NO EVENT SHALL COMPANY,
days prior written notice to the other party.The effective date of termination PARTICIPANT(S),MANSFIELD,VOYAGER,OR ANY AFFILIATE OF
shall be stated in such written notice of termination.All Cards and related MANSFILED BE LIABLE TO THE OTHER PARTY FOR ANY
Accounts shall be deemed canceled effective upon termination of this CONSEQUENTIAL,SPECIAL,INDIRECT,OR PUNITIVE DAMAGES OF
Agreement. ANY NATURE.
b. Notwithstanding the foregoing,Mansfield shall have the right to 13. WARRANTIES.Company warrants the truth,completeness and
terminate this Agreement immediately,by written notice of such termination to accuracy of the following in connection with this Agreement:(i)The financial
Company,upon any one(1)or more of the following events:(i)dissolution or information and all other information provided to Mansfield;(ii)This
liquidation of Company;(ii)insolvency of Company or the filing of a Agreement is a valid,binding and enforceable agreement;(iii)The execution
bankruptcy or insolvency proceeding,the appointment of a receiver or trustee of this Agreement and the performance of its obligations are within
for benefit of creditors or Company enters into an arrangement with its Company's power,has been authorized by all necessary action and does not
creditors;(iii)failure of Company to meet Mansfield's continuing credit constitute a breach of any agreement of Company with any party;(iv)
approval;or(iv)any failure to perform a material obligation of this Agreement. Company has and continues to comply with all applicable state and federal
statutes,ordinances,rules,regulations and requirements of governmental
c. Upon termination of this Agreement for any reason,Company shall authorities as they relate to the use of the Card and/or participation in the
ensure destruction of all Cards and return all confidential information of Fleet Card Program; (v)the execution of this Agreement and the
Mansfield to Mansfield. Company,and Authorized Officer if applicable,shall performance of its obligations under this Agreement will not cause a breach
remain liable for all Debt incurred or arising by virtue of the use of a Card by it of any duty arising in law or equity;and(vi)Company possesses the
and/or Account prior to the termination date. financial capacity to perform all of its obligations under this Agreement.The
parties agree that the failure of any of the above representations and
warranties to be true during the term of this Agreement shall constitute a
material breach of this Agreement
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Application for Mansfield Card Account Mansfield Oil Company of Gainesville,Inc.("Mansfield")
impac I simplify your fleet
and Mansfield will have the right,upon notice to Company,to immediately 17. REGISTERED MARKS AND TRADEMARKS.Company has no right,
terminate this Agreement and all amounts outstanding hereunder shall be title or interest,proprietary or otherwise,in or to the name or any logo,
immediately due and payable.Mansfield hereby disclaims any and all copyright,service mark or trademark owned or licensed by Mansfield.
warranties with respect to goods and services purchased with its Cards
and/or Accounts,including,without limitation,the implied warranty of 18. NOTICES.Except with respect to notices relating to the status of
merchantability or fitness for a particular purpose.This warranty and damages individual Cards which may be established in writing between Mansfield and
disclaimer shall apply whether Mansfield acts as card issuer,arranger of third Company or a Participant,all notices,requests and other communication
party credit,or otherwise. provided for hereunder must be directed to Company at the address on the
Application and to Mansfield at 1025 Airport Pkwy,Gainesville,GA 30501.
Unless otherwise specified herein,requests and other communication
14. FINANCIAL INFORMATION.Company shall provide information as
provided for hereunder must be in writing,postage prepaid,hand delivered or
requested by Mansfield to perform periodic credit reviews.Unless such
by any means approved by Mansfield.Either party may,by written notice to
information is publicly available,Company shall provide audited financial the other,change its notification address.
statements,prepared by Company's independent certified public accountant,
as soon as available and in any event not later than one hundred twenty(120)
days after the end of each fiscal year of Company.In the event Mansfield 19.GOVERNING LAW.The validity,interpretation and performance of this
requires additional information to conduct its review of company,Company Agreement will be controlled by and construed under the laws of the State of
agrees to provide to Mansfield such other information regarding the business, Georgia(without giving effect to the conflict of law principles thereof)and
operations,affairs,and financial condition of Company as Mansfield may applicable federal laws.
reasonably request.Such information may include,but is not limited to,
quarterly financial statements,organizational charts,executive biographies 20.EMPLOYMENT OF AGENTS. Mansfield may,in its sole discretion,
and other formal documentation. employ affiliates or subsidiaries of Mansfield as agents to perform part or all
of its obligations under this Agreement at any time without the consent of
15. AGGREGATE PRODUCT CREDIT LIMIT AND ACCOUNT CREDIT Company;provided,however,that such action shall not affect its obligations
LIMITS.Subject to credit approval by Mansfield,an account credit limit(an to Company hereunder.
"ACL")for each Account and an aggregate product credit limit(the"PCL")for
all Accounts shall be established by Mansfield pursuant to this Agreement. 21. FLEET CONTACT. Company must provide Mansfield name and contact
information of a Fleet Contact who will provide the account information
a. Revising the PCL.Mansfield,at its sole discretion,shall have the right to necessary to establish the Account records and Cards,including,but not
revise the PCL.Mansfield shall provide notice to Company of any decrease in limited to,PINs,Vehicle IDs,Driver IDs,and related information.Mansfield
the PCL which results in a revised PCL that is lower than the aggregate and/or Voyager is/are authorized to send all Account information and Cards
current amount outstanding on all Accounts.Upon such event,Company shall produced to the Fleet Contact's attention.Company may,at any time,by
have ten(10)days to make a payment to Mansfield that is sufficient to reduce written notice to Mansfield,change its Fleet Contact or designate a different
the aggregate current amount outstanding to an amount that is equal to or Fleet Contact.
less than the revised PCL.
22. ASSIGNMENT.This Agreement and any and all rights and obligations
b. Revising ACLs.Mansfield,at its sole discretion,shall have the right to associated with the same may be assigned without prior notice to Company.
revise any ACL.(1)Company Accounts.Mansfield shall provide notice to All of Mansfield's rights under this Agreement shall also apply to any assignee
Company of any decrease in an ACL which results in a revised ACL that is of this Agreement.Company may not assign or transfer this Agreement or any
lower than the aggregate current amount outstanding on the Account.Upon rights or obligations hereunder,by merger,of law,or otherwise,without the
such event,Company shall have ten(10)days to make a payment to prior written consent of Mansfield.
Mansfield on the Account that is sufficient to reduce the aggregate current
amount outstanding for such Account to an amount that is equal to or less 23. SEVERABILITY.Should any provision of this Agreement be declared
than the revised ACL.(2)Fraudulent Activity.Mansfield may revise any ACL invalid for any reason,such decision shall not affect the validity of any other
and/or limit spending activity on any Account for which fraudulent activity is provisions,which other provisions shall remain in full force and effect as if this
suspected. Agreement had been executed with the invalid provision(s)eliminated.The
parties shall use their best efforts to agree upon a valid substitute provision in
accordance with the purpose of this Agreement and the intent of the parties.
16.CHANGE IN TERMS OF THE AGREEMENT. Mansfield may change the
terms of this Agreement at any time by giving Company notice.If permitted by
applicable law,such changes will apply to existing Account balances as well
as future purchases.If Company does not accept the changes,Company
must notify Mansfield in writing within twenty-five(25)days after the date of
the notice that Company refuses to accept the changes and elects to
terminate this Agreement.Should Company elect to terminate this Agreement
pursuant to this Section,all outstanding Debt shall become due and payable
by Company to Mansfield and/or Voyager,according to the terms of the
existing Agreement.Company will also be responsible for ensuring the
destruction of all Cards.
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Application for Mansfield Card Account Mansfield Oil Company of Gainesville,Inc.("Mansfield")
impac I simplify your fleet
Addendum A - Fee Schedule
Standard Fees Standard Amount City of Port Arthur Amount
One Time Setup $40 $40
Per Transaction $0.35 waived
Per Card $2 waived
Replacement Per Card $2 waived
Program Maintenance Per Gallon* Up to$0.05* conditional*
Per Keychain with Plastic Card Holder $2 optional
Advanced Analytics Per Month $250 optional
Custom Reporting Per Hour $150 waived
The invoice due date will be 7 days after the Monthly billing cycle.
A late fee,in addition to standard interest,will be the greater of$75 or 3.99°A,(for monthly billing cycles),1.99%(for semi monthly billing cycles),0.99%(for weekly billing
cycles).
*Maximum amount,and may be applied in arrears on your billing statement. Actual charges to be applied to your account will be disclosed on your billing statement. Only
implemented in the case the company incurs more than one late payment in any 12 month rolling period.
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