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Home My WebLink AboutPR 23286: CONTACT WITH THE CITY OF PA AND THE TEXAS PARKS AND WILDLIFE DEPARTMENT, SABINE PASS BOAT RAMP REBUILD rirt rtlrrr — www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: August 18, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Flozelle C. Roberts, EIT, MEng, MBA, CPM; Director of Public Works RE: PR23286: Sabine Pass Boat Ramp: Acceptance of Amendment No. 2 from the Texas Parks and Wildlife Department(TPWD)that extends the contract completion date from May 31, 2023 to the new contract completion date of December 31, 2023 for the reconstruction of the Sabine Pass Boat Ramp. Project No. PR0007-GRA. Introduction: The intent of this agenda item is to authorize the City Manager to accept Amendment No. 2 from the Texas Parks and Wildlife Department (TPWD) that extends the original contract completion date of May 31, 2023 to the new contract completion date of December 31, 2023 for the reconstruction of the Sabine Pass Boat Ramp in Sabine Pass, Texas. Background: Pursuant to Resolution No. 20-425,City Council agreed to participate in and accept grant funding from the TPWD for the reconstruction of the Sabine Pass Boat Ramp in Sabine Pass, Texas. The monies were secured through the Harvey Fisheries Disaster Relief Grant Program. The Sabine Pass Boat Ramp Rebuild and Area Improvements Project experienced delays in procuring materials, sheet piling,the installation of offshore protection, and rain prior to the start of construction. The TPWD has submitted an amendment to the original contract document that extends the project by seven(7)months. Section IX. TERM OF CONTRACT, is amended to extend the contract completion date from May 31,2023 to the new contract completion date of December 31, 2023. The contract went through the Texas Legislature approval process and was deemed an appropriate extension. Budget Impact: Funding for this project is not impacted by TPWD Amendment No. 2. Recommendation: It is recommended that the City of Port Arthur City Council approve PR23286 that authorizes the City Manager to accept Amendment No. 2 from the Texas Parks and Wildlife Department that extends the original contract completion date of May 31,2023 to the new contract completion date of December 31, 2023 for the reconstruction of the Sabine Pass Boat Ramp in Sabine Pass,Texas. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2022\Sabine Pass Boat Ramp\Agenda\Agenda Memo Sabine Pass TPWD Extension 12 31 23.docx PR23286 8/16/2023 mje Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT AMENDMENT NO. 2 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND THE TEXAS PARKS AND WILDLIFE DEPARTMENT (TPWD) ADDING 7 MONTHS TO THE ORIGINAL CONTRACT COMPLETION DATE OF MAY 31, 2023 TO THE NEW CONTRACT COMPLETION DATE OF DECEMBER 31, 2023 FOR THE SABINE PASS BOAT RAMP REBUILD AND AREA IMPROVEMENTS PROJECT. FUNDING IS NOT IMPACTED. PROJECT NO. PR0007-GRA. WHEREAS, pursuant to Resolution No. 20-425, City Council agreed to participate and accept the grant funding for the reconstruction of the Sabine Pass Boat Ramp from the Texas Parks and Wildlife Department (TPWD); and, WHEREAS, the City of Port Arthur entered into an agreement with the Texas Parks & Wildlife Department (TPWD), by way of a grant, from the Harvey Fisheries Disaster Relief Grant Program for the reconstruction of the Sabine Pass Boat Ramp; and, WHEREAS, pursuant to Resolution 22-450, the City of Port Arthur entered into an agreement with Elite Contractors & Equipment, LTD, of Kirbyville, Texas, for the construction of the Sabine Pass Boat Ramp and Area Improvements Project; and, WHEREAS, there were significant delays in procuring materials, sheet piling, installation of offshore protection devices, and rain prior to the start of construction; and, PR23286 8/16/2023 mje Page 2 of 3 WHEREAS, the TPWD, having examined the specifics for the delays, has agreed that the delays were justified and extended the contract completion by seven (7) months; and, WHEREAS, the TPWD has submitted an amendment to Contract No. CA- 0001129, Section IX. TERM OF CONTRACT, that extends the contract from its original contract completion date of May 31, 2023 to the new contract completion date of December 31, 2023, see Exhibit A; and, WHEREAS, approval of PR23286 is herein deemed an appropriate action; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager is authorized to approve TPWD Amendment No. 2 to extend the original contract completion date of May 31, 2023 to the new contract completion date of December 31, 2023; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2023 at a meeting of the City of Port Arthur, Texas, by the following vote: Ayes: Mayor: Councilmembers: PR23286 8/16/2023 mje Page 3 of 3 Noes: Thurman Bill Bartle Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: 1L/A4./ /9.44// a ecia Tizeno, Esquire Ronald Burton, CPM City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: 4<c C ,\_/) Kandy K. Daidiel Director of Finance Ile C. oberts, , MEng, MBA, CPM Directo of ublic W r tvill// , , Clifton illiams, CPPB Purchasing Manager EXHIBIT A AMENDMENT TO CONTRACT THE STATE OF TEXAS )( )( AMENDMENT NO. 2 TO CONTRACT NO. CA-0001129 COUNTY OF TRAVIS )( It is mutually understood and agreed by and between the undersigned contracting parties of the above numbered Contract to amend said contract as follows: In accordance with the terms of the above referenced contract executed March 19, 2021 and Amendment 1 executed October 31, 2022, TPWD hereby amends the project entitled, "Sabine Pass Boat Ramp Rebuild and Area Improvement,"as follows: Section IX.TERM OF CONTRACT, is amended to extend the contract by 7(seven) months. The new contract termination date is December 31. 2023. The total reimbursable contract amount remains and shall not exceed$1,382,751 (one million three hundred eighty-two thousand seven hundred fifty-one dollars) with sources as per the funding breakdown provided below. Budgeted monies not spent in Fiscal Year(FY) 2023 are eligible to be rolled over to FY 2024. Table 1. Funding Funding Source Total TPWD Reimbursable Funding Federal Grant Funds Hurricane Harvey Disaster $1,257,751 Recovery/CFDA 11.002 NA19NMF0220006 TPWD Donation Funds $125,000 TPWD REIMBURSABLE GRANT TOTAL: $1,382,751 � ------ -----------..___..__- SECTION N.TIMELINE of Attachment A-1: Revised Proposal and Budget,is replaced and updated as indicated in bold with the following Schedule of Reporting and Project Completion Dates below: • Execute subcontract agreement 04-01-2021 • Begin work 04-01-2021 • Interim Performance Report to TPWD 08-15-2021 • Interim Performance Report to TPWD 11-30-2021 • Interim Performance Report to TPWD 02-28-2022 • Interim Performance Report to TPWD 04-30-2022 • Interim Performance Report to TPWD 07-31-2022 • Interim Performance Report to TPWD 10-31-2022 • Interim Performance Report to TPWD 01-31-2023 • Interim Performance Report to TPWD 04-30-2023 • Interim Performance Report to TPWD 07-31-2023 • Interim Performance Report to TPWD 10-31-2023 • Complete Construction 11-30-2023 • Final Inspection by TPWD 12-31-2023 • Final Performance Report to TPWD 01-31-2024 This Amendment shall become effective upon signature of both parties. All other terms and conditions not hereby amended are to remain in full force and effect. RECEIVING AGENCY PERFORMING AGENCY TEXAS PARKS AND WILDLIFE DEPARTMENT CITY OF PORT ARTHUR David Ydskowitz, Ph.D. Authorized Si ure Executive Director Date: veer l 2,y Date: SAM SAM UEID: EVA9NVGH2K85 UEID: EMVNEFYW2KN4