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HomeMy WebLinkAboutPR 23013: SANITARY SEWER SYSTEM REHAB CONTRACT NO. 1, CHANGE ORDER NO. 1 City of ort rthu INTEROFFICE MEMORANDUM Date: August 18, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 23013 —Sanitary Sewer System Rehabilitation Contract No. 1, Change Order No. 1 Introduction: The intent of this Agenda Item is to seek City Council's approval of Change Order No. 1 for the Sanitary Sewer System Rehabilitation Contract No. 1 with King Solutions, LLC of Houston, Texas as the contractor (project designed by Golden Triangle Consulting Engineers and managed by City Staff). On May 9, 2023, the Council passed Resolution No. 23-219, which awarded King Solutions, LLC with the construction phase of the Sanitary Sewer System Rehabilitation Contract No. 1, in the original contract amount of$1,419,884.00. Change Order No. 1 has an increase of $54,140.00 on the total cost, by adding 640' of pipebursting on 22nd Street and 1020' on line 4, as well as deleting the 8" sewer replacement on line 3 and the 12" sewer replacement on 22nd Street between manholes 4 and 5, resulting in a new contract amount of$1,474,024.00. Background: On May 9, 2023, the Council passed Resolution No. 23-219, which awarded King Solutions, LLC with the construction phase of the Sanitary Sewer System Rehabilitation Contract No. 1, in the original contract amount of$1,419,884.00. Budget Impact: Change Order No. 1, if passed by Council, will increase the total project cost by $54,140.00, by adding 640' of pipebursting on 22nd Street and 1020' on line 4, as well as deleting the 8" sewer replacement on line 3 and the 12" sewer replacement on 22nd Street between manholes 4 and 5, resulting in a new contract amount of $1,474,024.00, without extending the completion date. Funds are available in Account No. 405-40-000-8516-00-00-000, Project No. WS-0006-CON. Recommendation: It is recommended that City Council adopt Proposed Resolution No. 23013, thereby increasing the project scope and total contract price, as described/outlined above. "Remember, we are here to serve the Citizens of Port Arthur" PR No. 23013 8/18/2023 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT WITH KING SOLUTIONS, LLC OF HOUSTON, TEXAS FOR THE SANITARY SEWER SYSTEM REHABILITATION CONTRACT NO. 1, INCREASING THE CONTRACT AMOUNT BY $54,140.00, TO A NEW CONTRACT TOTAL OF $1,474,024.00; ACCOUNT NO. 405-40-000-8516-00-00-000, PROJECT NO. WS0016-CON. WHEREAS, pursuant to Resolution No. 23-219, City Council awarded a contract to King Solutions, LLC of Houston, Texas for the construction phase of the Sanitary Sewer System Rehabilitation Contract No. 1 for the amount of$1,419,884.00; and, WHEREAS, Change Order No. 1 includes a scope increase for a total addition of $54,140.00, by adding 640' of pipebursting on 22nd Street and 1020' on line 4, as well as deleting the 8" sewer replacement on line 3 and the 12" sewer replacement on 22nd Street between manholes 4 and 5, bringing the new contract amount to $1,474,024.00; and, WHEREAS, City staff has submitted Change Order No. 1 (attached hereto as Exhibit "A") for the construction of the Sanitary Sewer System Rehabilitation Contract No. 1, for an increase of $54,140.00 pursuant to Section 252.048 (d) of the Texas Local Government Code, authorizing the change order up to 25%of the original contract value. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute Change Order No. 1 to the contract with King Solutions, LLC of Houston, Texas, increasing the contract amount by $54,140.00,to a new contract total of$1,474,024.00. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City PR No. 23013 8/18/2023 bw Page 2 of 3 Council. READ, ADOPTED, AND APPROVED THIS day of , 2023 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers • • NOES: Thurman Bill Bartie Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Xlealecia jjo City Secretary City Attorney PR No. 23013 8/18/2023 bw Page 3 of 3 APPROVED FOR ADMINISTRATION: Ronald Burton City Manager Calvin Matthews, P.E. Water Utilities Director APPROVED AS TO AVAILABILITY OF FUNDING: t.<G'_y racAn_z\__P Kandy Daniel Finance Director ei )ri• (.44164 Clifton illiams, CPPB Purchasing Manager EXHIBIT A (Change Order No. 1) Sanitary Sewer System Rehabilitation Contract #1 CHANGE ORDER NO. 1 DATE: 8/18/2023 CONTRACT NO.: 23-219 CONTRACT DATE: 7/10/2023 CONTRACTOR: KING SOLUTION The following changes are hereby made to the CONTRACT DOCUMENTS. 1. Increase the Contract Amount by$ 54,140 for the following changes. a. 22"d Street extends 640 ft with three manholes replacement. b. Line-4 extends 1020 ft with 2 manholes replacement. c. Delete the 8" sewer replacement on Line-3. d. Delete the 12" sewer replacement on 22"d Street between MH-04 to MH-05. Total: $ 1,474,024.00 CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $1,419,884.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,419,884.00 The Contract Price due to this CHANGE ORDER will be: Increased by: $54,140 The new CONTRACT PRICE, including this CHANGE ORDER, will be: $1,474,024.00 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order RECOMMENDED BY ENGINEER: ACCEPTED BY: City of,P"6rt Arthur (CONTRACODR, OFFICER, OR OWNER) Utility;Engineering Manager King Solutions /. RECOMMENDED BY ENGINEER: Golden Triangle Consulting Engineers CITY of Port Arthur W a W z x w pr W KN Z� UE n E.:U' §,2n mh x Z A m F g 3 '0, U 4 5/ - a' 3 w $ Z 5 Z ti O O LY w �_ dLu a 3 p U N g2 N K V cr p ~ = U z a p 'x' i w a Oj O W §, < Q N 2 !- Rx U ¢W Ud U re S rz 3 gro 0. 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