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Home My WebLink AboutPR 23310: SCHOOL CROSSING GUARD PROGRAM City of ort rthu _ Titu� www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: August 24, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager /, %d8w4'9 From: Timothy W. Duriso, Chief of Police RE: PR 23310— Interlocal Agreement with the Port Arthur Independent School District for the school crossing guard program Introduction: The intent of this Agenda Item is to seek the City Council's approval to enter into an interlocal agreement with the Port Arthur Independent School District (PAISD) for the school crossing guard program, not to exceed $50,000. Background: The city of Port Arthur and the Port Arthur Independent School District (PAISD), have agreed in lieu of establishing their own school crossing guard program, PAISD shall outsource school crossing guard services for the benefit of PAISD and the city of Port Arthur in the amount of $13.00 per hour with an annual projected budgetary impact not to exceed $100,000, with the option to renew for(1) one-year term. Budget Impact: Funding available in account number 001-17-045-5420-00-30-000, not to exceed $50,000. Recommendation: The City Council authorizes the City Manager to enter into an interlocal agreement with the Port Arthur Independent School District for the school crossing guard program. "Remember, %ye are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 F P.R. No. 23310 8/24/2023 JLH RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE PORT ARTHUR INDEPENDENT SCHOOL DISTRICT (PAISD) FOR THE SCHOOL CROSSING GUARD PROGRAM, NOT TO EXCEED $50, 000; FUNDING AVAILABLE IN ACCOUNT NO. 001-17-045- 5420-00-30-000 WHEREAS, in the 2022-2023 school year, PAISD will hire thirteen (13) individuals to perform as crossing guards; and WHEREAS, the City of Port Arthur and PAISD have agreed in lieu of establishing their own school crossing guard program, PAISD shall outsource school crossing guard services for the benefit of PAISD and the City in the amount of $13 . 00 per hour with an annual projected budgetary impact not to exceed $100, 000, with the option to renew for (1) one-year term; and WHEREAS, it is in the best interest of the citizens of Port Arthur, to authorize the Interlocal Agreement with PAISD being responsible for 50% of the actual cost of the crossing guard services not to exceed $100, 000 per year, and the City shall be responsible for the remaining 50%, in substantially the same form as attached here to as Exhibit A„ NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . The City Council authorizes the City Manager to enter into an Interlocal Agreement with the Port Arthur Independent School District for the school crossing guard program, in substantially the same form as attached hereto as Exhibit "A" Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council . P.R. No. 23310 8/24/2023 JLH READ, ADOPTED AND APPROVED on this day of September, A.D. , 2023 , at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers : NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: 1)1-j-Ce-P 071- b-k-k-e-y13 Val Tiz o ' City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton City Manager P.R. No. 23310 8/24/2023 JLH EXHIBIT "A" STATE OF TEXAS § COUNTY OF JEFFERSON § INTERLOCAL AGREEMENT This Interlocal Agreement (hereinafter, the "Agreement") is entered into by and between the City of Port Arthur, a municipal corporation of Jefferson County, Texas (hereinafter, the "City"), and Port Arthur Independent School District (hereinafter, "PAISD"), collectively referred to hereinafter as the "Parties," entities which are authorized to enter into interlocal agreements in accordance with Section 791.001,et seq., Local Government Code. WITNES SETH: WHEREAS, the Parties desire to enter into a one-year contract for school crossing guard services on public streets; WHEREAS, in the 2023-2024 school year, PAISD hired eight (8) individuals to perform as crossing guards; WHEREAS, in the 2023-2024 school year, PAISD established its own school crossing guard program for the benefit of PAISD and the City in the amount of$13.00 per hour with an annual projected budgetary impact not to exceed$100,000.00; WHEREAS, PAISD has eight(8)employees employed to provide these services; NOW,THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS: I. The employment of individuals to provide crossing guard services by PAISD provides the best value for PAISD and the City. II. The term of this Agreement shall be for the PAISD Academic 2023-2024 school year ending August 31,2024. III. Dr. Mark Porterie, Superintendent of PAISD, is hereby authorized by this Agreement to provide crossing guard services to PAISD and the City through PAISD employees so designated in the amount of $13.00 per hour, with an annual projected budgetary impact not to exceed $100,000.00. IV. The specifications (scope, standards, duties, etc.) of work to be provided by crossing guards are more particularly described in Exhibit A. The Locations of where the services are to be provided within PAISD are detailed in Exhibit B. The attached Exhibits A and B are incorporated herein by reference. V. PAISD is to maintain accurate records for invoicing. These records will be made available for the City to review upon request. VI. PAISD shall be responsible for 50%of the actual cost of the crossing guard services to be provided by the designated employees, not to exceed $100,000.00, while City shall be responsible for the remaining 50%. VII. PAISD will submit two invoices per year to the City. The first invoice will be submitted for payment by January 15, 2024 (for previous year's hours), which will be due by February 15, 2024. The second invoice will be submitted by June 15, 2024, which will be due by July 15, 2024. VIII. In connection with this Agreement,notification shall be as follows: City of Port Arthur Ronal Burton,City Manager P.O. Box 1089 Port Arthur,Texas 77641 Port Arthur Independent School District Dr. Mark Porterie, Superintendent 4801 9th Avenue Port Arthur,Texas 77642 IX. Either party may cancel this Agreement without cause by providing sixty (60) days written notice to the other party of its intent to do so. Page 2 of 5 X. This Agreement may be amended by the mutual agreement of the Parties hereto in writing,and any amendment shall be attached to and incorporated into this Agreement. XII. This Agreement constitutes the entire Agreement and understanding between the Parties and supersedes all previous agreements, understandings, discussions, or representations concerning its subject matter. The Parties to this Agreement may not assign or transfer their interests or obligations under this Agreement. If a court of competent jurisdiction determines that a term or provision of this Agreement is void or unenforceable, the remainder of this Agreement remains effective to the extent permitted by law. EXECUTED in duplicate originals this 24th day of August , 2023. PORT ARTHUR INDEPENDENT CITY OF PORT ARTHUR SCHL21. OL DISTRICT By: 44?L2ZL/ By: Dr. Mark Porterie Ronald Burton Superintendent City Manager Page 3 of 5 EXHIBIT A SPECIFICATIONS FOR SCHOOL CROSSING GUARD MINIMUM STANDARDS FOR SCHOOL CROSSING GUARDS Qualifications: Crossing guards provided by the District to provide services under this contract shall: 1. Be at least eighteen (18)years of age. 2. Be physically and mentally capable of performing the duties of a crossing guard. 3. Have the ability to give and follow oral instructions. 4. Have the ability to establish and maintain effective working relationships with children, parents, school officials and law enforcement officials. 5. Have the ability to remain calm and use judgment and initiative in an emergency situation. 6. Be free of any criminal offenses involving children, see Section 6 below. 7. Be capable of speaking fluent English. DUTIES OF CROSSING GUARDS Crossing guards shall: 1. Halt vehicles, when necessary, by waving the hand-held-"Stop" sign in a manner that will catch the attention of vehicular traffic until all cars have stopped and children are safely across the road. 2. Maintain order among children assembled at street crossing points and permit them to cross only when they can do so safely. 3. Walk with the children across the street at the designated cross-walk while continuing to monitor vehicular traffic and holding the "Stop" sign as high as possible. 4. Once the guard and the children have crossed the street, the guard will lower the sign and signal the stopped drivers that all is clear and it is safe to continue. At no time will the guard or the children enter the roadway until all cars have stopped. 5. Report to the Police Department the license plate numbers of motor vehicles who violate traffic laws or crossing guard instructions. 6. Make children aware of the elements of traffic safety and operation of pedestrian controls. 7. Report to school authorities the names of children who do not follow safety regulations. 8. Wear a reflective traffic safety vest at all times when on duty. The guard will never utilize any other means in attempting to stop vehicular traffic. Should a guard encounter a problem with stopping traffic or encounter any other difficulties which interfere with crossing guard duties, the guard will notify the Port Arthur Police Department immediately and request assistance. When children are not present, the guard has no duty to regulate vehicular traffic and is prohibited from performing this task. Training will be provided by the Port Arthur Police Department. The District shall provide a large fluorescent vest with the words "Crossing Guard" in bold print on the front and rear and a hand-held "Stop" sign for each crossing guard. The Guards' attire should be conservative and suited for the weather. Page 4 of 5 EXHIBIT B SCHOOL CROSSING GUARD LOCATIONS WITHIN PAISD Item# School Location Morning Afternoon 1 Dequeen 7th.&Dequeen 7:15 am-8:30 am 3:OOpm-4:00 pm 2 Lakeview 3900 10`h St. 7:15 am-8:30 am 2:45 pm-3:45 pm 3 Sam Houston 36th St&5th Ave 7:15 am-8:30 am 3:00 pm-3:45 pm 4 Sam Houston 36th St& 5th Ave 7:15 am-8:30 am 3:00 pm-3:45 pm 5 Travis Lewis Dr. & Lakeview Ave 7:15 am-8:30 am 2:45 pm-4:00 pm 6 Travis Imhoff 7:15 am-8:20 am 2:45 pm-4:00 pm 7 Tyrrell 4401 Ferndale 7:30 am-8:30 am 3:15 pm-4:15 pm 8 Tyrrell Sunken Court 7:30 am-8:30 am 3:15 pm-4:15 pm 9 Washington 1300 Texas Ave 7:30 am- 8:30 am 3:00 pm-4:00 pm 10 Lincoln 1023 Abe Lincoln Ave. 7:15 am-8:45 am 3:45 pm-4:45 pm 11 Thomas Jefferson 2200 Jefferson Dr. 7:45 am-8:45 am 3:45 pm-4:30 pm 12 Port Acres 5900 Jade Ave&58th 7:15 am-8:30 am 3:00 pm-4:00 pm Street 13 Wilson Early 1500 Lakeshore Dr. 7:30 am-8:30 am 3:00 pm-4:OOpm College