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Home My WebLink About(A1) DONEANE BECKCOM - $1,564.81 City of Port Arthur Travel Expense and Reimbursement Report Page_1of_1_Pages Name. Doneane Beckcom Date of Report 9/12/2023 Department/Division Mayor/Council Date(s) of Trip. 8/16-19/2023 Destination and Purpose of Trip: San Antonio, Newly Elected Officials Orientation Expense Type Date Date Date _ Date Date Totals 8/16/2023 8/17/2023 8/18/2023 8/19/2023 Registration $ 195.00 Lodging $ 670.25 Mileage $ 316.46 Parking $ 159.10 Per Diem $ 48.00 $ 64.00 $ 64.00 $ 48.00 $ 224.00 Total Trip Cost $ 1,564,81 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Mileage Record Subtract: Prepaid Registration $ 195.00 Odometer Beg / End Prepaid Lodging $ 829.35 Total Miles X 570.20 Mileaage Rate 0.555 Shuttle Mileage Reimburseme. • $ 316.46 Prepaid Credit Card I hereby certi - •e above - •-•-' • - Subtract: Advanced Amount $ 540.46 represent ;sh spe ligitim_, city business Amount Due Councilmember -9-- only and do '.t' cli •- •ersonal nature. Equals: if positive SignaAgalpIr Amount Due City Appr.. • sy Departme .• if negative Approved by City Manager Notes and Explanation C:\Users\mayorsec\Documents\Tiffany Hamilton\Doneane Beckcom\ERNEO23 7/21(23,9:20AM Manage Reservation•3394565548 You're all set, DONEANE! Confirmation number: 3394565546 We sent the details to christe.whitleyportarthurtx.gov. Hotel Information Hilton Palacio del Rio 200 South Alamo Street San Antonio,Texas 78205 USA +1 210-222-1400 Stay Information Guest information 16 WED — 19 AUG DONEANE BECKCOM Hilton Honors#: Check-in: 4:00 PM Check-out: 11:00 AM Early check-in cannot be guaranteed.Contact the hotel to inquire about early check-in or late check-out. 1 room for 1 adult 1 King Bed-2023 Elected Officia Total room charge $567.00 Total fees $7.09 Total taxes $96.16 Total for stay:$670.25 Payment al 4185 Jul 2026 Guarantee Policy There is a credit card required for this reservation If you use a debit/credit card to check in,a hold may be placed on your card account for the full anticipated amount to be owed to the hotel,including estimated incidentals,through your date of check-out and such hold may not be released for 72 hours from the date of check-out or longer at the discretion of your card issuer. Cancellation policy Free cancellation before 11 59 PM local hotel time on 13 Aug 2023. https://www.hIlton.comien/book/reservation/manage/ 1/2 t M00). 200 SOUTH ALAMO ST SAN ANTONIO,TX 78205 II 1 lton United States of America TELEPHONE 210-222-1400 •FAX 210-270-0761 Reservations HOTELS& RESORTS www.hilton.com or 1 800 HILTONS BECKCOM,DONEANE Room No: 1131/K1 Arrival Date: 8/16/2023 4:51:00 PM 444 4TH ST Departure Date: 8/19/2023 6:52:00 AM Adult/Child: 1/0 PORT ARTHUR TX 77640 Cashier ID: MVILLASENOR UNITED STATES OF AMERICA Room Rate: 189.00 i AL: HH# VAT# Folio No/Che 1559697 B Confirmation Number:3394565546 HILTON PALACIO DEL RIO 8/19/2023 6:51:00 AM DATE DESCRIPTION ID REF NO CHARGES _ CREDIT BALANCE 7/21/2023 Advance Deposit IMONTE 7960887 ($829.35) " 8/16/2023 VALET PARKING TALCOCE 7992749 $44.00 S 8/16/2023 STATE SALES TAX99-92200 TALCOCE 7992749 $3.63 S 8/16/2023 GUEST ROOM RMOREN 7992932 $189.00 8/16/2023 SA TOURISM PID FEE1.25% RMOREN 7992932 $2.36 8/16/2023 STATE OCC TAX 6% RMOREN 7992932 $11.48 8/16/2023 CITY OCC TAX 9% RMOREN 7992932 $17.22 8/16/2023 COUNTY OCC TAX 1.75% RMOREN 7992932 $3.35 8/17/2023 VALET PARKING TALCOCE 7993547 $44.00 S 8/17/2023 STATE SALES TAX99-92200 TALCOCE 7993547 $3.63 S 8/17/2023 GUEST ROOM MVILLASE 7993749 $189.00 NOR 8/17/2023 SA TOURISM PID FEE1.25% MVILLASE 7993749 $2.36 NOR 8/17/2023 STATE OCC TAX 6% MVILLASE 7993749 $11.48 NOR 8/17/2023 CITY OCC TAX 9% MVILLASE 7993749 $17.22 NOR 8/17/2023 COUNTY OCC TAX 1.75% MVILLASE 7993749 $3.35 NOR 8/18/2023 VALET PARKING TALCOCE 7994555 $44.00 S 8/18/2023 STATE SALES TAX99-92200 TALCOCE S 7994555 $3.63 8/18/2023 GUEST ROOM MVILLASE 7994745 $189.00 NOR 8/18/2023 SA TOURISM PID FEE1.25% MVILLASE 7994745 $2.36 NOR 8/18/2023 STATE OCC TAX 6% MVILLASE 7994745 $11.48 NOR 8/18/2023 CITY OCC TAX 9% MVILLASE 7994745 $17.22 NOR 8/18/2023 COUNTY OCC TAX 1.75% MVILLASE 7994745 $3.35 NOR Page:1 ortalcHILTON%20PALACI0%20DE1%20RIO&portalURI=https%3A%2F%2Fw ertrt+fi m%JFMdt nPalgc oet SA PD&acc0unthumoet='Z111 9453&�tce Role=Ui r&yates(orcoAcc unt+d=A 1 5�15 PM 832s Hello ennste.whItrey�portartrturtx.gov t/f�IitonPalacioY o(Rto SA+ o/prof e.aspxp,lher =1) Hilton Payment Receipt Title PAYMENT OF ROOM AND TAX AND VALET Payment To PARKING 0 0 Refund or Cancellations Type Pay () For questions or support regarding Amount $829.35 this payment please contact Payment Status Paid or(mailto:) Frequency One Time Paid On 07/21/2023 12:54 PM CDT Billing Name Christe Ned Card/Account Type MasterCard Bank Name Account Number- 4185 Last 4 Digits Card Number 07/31/2026 11:59 PM CDT Expiration Date Approval Number 047543 Gateway Token Id Transaction Id 378e11e0-54a7-43d5-aea4-16fd3b8ebf0e Sertifi Payment Id .A4D-W86v2klvPyaCTrRCfkb80 Sertifi File Id .AQAhoNb7sN8vDBN9PUKINjMPO Designated Payer Return(/HiltonPalacloDelRio_SATPD/stream.aspx?roomidr.AQAhoNb7sNBvDBN9PUKINjMPO) Powered try Sertifl Copyright O Sertifl,Inc.,2023 All rights reserved terms O'Sery ce Ibtios/(tom tenth comlterrns•and-cond+trons.globdl/I I consumer 0 sclosure l/HilronPalac+QDe'R o 5A1P0/ConsumerO,sck wrrh Prrra4y Jbt05.//ca(p semh.�arn/arrvacvw2blvWlobalji SyRem 5tatus Jblie Iiserth statusaaae rot) I Vandire Document/HrltynPJIa to !RI SATPDfVOLdanoePage.alpri rl here rp learn how to integrate elect'anic i gsareres into 14ar tws,nels ibtip I/www serplr cam) VM-PRoWEe4 NE An official website of the United States government GSA U.S. General Services Administration Privately Owned Vehicle (POV) Mileage Reimbursement Rates GSA has adjusted ail POV mileage reimbursement rates effective January 1,2023 Effective/Applicability Rate per Modes of Transportation Date mile Airplane` January 1,2023 $1 74 if use of privately owned automobile is authorized or if no Government- January 1,2023 $0.6.55 furnished automobile is available If Government-furnished automobile is available January 1,2023 $0.22 Motorcycle January 1,2023 $0.635 Relocation Effective/Applicability Date Rate per mile Standard mileage rates for moving purposes January 1,2023 $0.22 Airplane nautical miles(NMs)should be converted into statute miles(SMs)or regular miles when submitting a voucher using the formula(1 NM equals 1.15077945 SMs). For calculating the mileage difference between airports,please visit the U.S.Department of Transportation's inter-Airport Distance website. QUESTIONS: For all travel policy questions,email travelDQlicvPg a.gQy The shortcut to this page is gsa.gov/mileage. Questions Have travel policy questions?Use our'Have a Question?'site https://www.gsa.gov/travel/plan-book/transportalion-airfare-pov-etc/privately-owned-vehicle-mileage-rates?gsaredirect=pov 1/2 Christe Whitley From: postmaster@tml.org Sent: Wednesday, July 19, 2023 9:39 AM To: Christe Whitley Subject: [NON-CoPA] TML Order Confirmation TEXASTML MUNICIPAL LEAGUE Order Number: 146793 Order Date: Jul 19, 2023 9:12 AM Bill To: Donean Beckcom Order Total: 195.00 Payment Method: MasterCard ************4185 Name on Card: Christe Ned Item Price Qty Total TML Newly Elected City Officials' Orientation - Donean Beckcom 195.00 1 195.00 When:Aug 17, 2023-Aug 18, 2023 Where: Hilton Palacio Del Rio Hotel 200 S Alamo Street San Antonio, Program Items: • Aug 17, 2023: Member City Registration Item Total 195.00 Shipping 0.00 1 Handling 0.00 Item Grand Total 195.00 Transaction Grand Total 195.00 Thank vCt_: dOa n fUn , �ii, SUI)p,-i Texas Municipal League 11821 Rutherford Lane,Suite 400 I Austin,TX 78754 I Phone:512-231-7400 2 i CITY OF PORT ARTHUR 4 issq LE. TRAVEL REQUEST Name of Employee Doneane Beckcom Department/Divison Mayor/City Council Date: 7/21/2023 This is a request approval to travel to: San Antonio, TX For the purpose of: Newly Elected Officials Orientation Sponsoring agency, if applicable: Departure Date: 08/16/23 Return Date: 08/19/23 Total working hours away from duty station: Mode of Transportation: Private Vehicle: X City Vehicle: Air: Other: Will be staying at this location: Hilton Placio Del Rio Tele. No: 210-222-1400 Estimated Cost: 1) Transportation $ 316.46 2) Lodging $ 670 25 - --" 3) Meals $ 224 00 l', :: 4) Registration Fee $ 195.00 5) Mileage to airport Total estimated cost of Trip. $1 405.71 C'T`r' t ..,a Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No if yes, state amount. $540.46 `/ Date Check Need-' '8/ - Applicable Account Number: ooi-oi-oot-544o-oo-io-oo • I certify th-+ thi trip essential natund is required or the proper functioning of this department/office. Signed: / - ate: r1��i �� Signed Date: (Employee) (Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED Comment:Amount dispersed-$224 for per diem and$316.46 for mileage. i Signed Date: (City Manager) ,�/ NOTE: This form is to be executed for any overn gh rip-off Rosiness A etailed expense account is to be promptly submitted after the tnp has been'eompleted Routing: Original to City Manager for approval. Duplicate will remain in Department files. if advance is requested, original will be forwarded to Accounting by Manager's office, if approved 444 4th St to 200 S Alamo St 4 hr 2 min IRS reimbursement: $186.72 285,1 miles 61 16 ,r Head toward 4th St. Go for 39 ft 555 Then 0.01 miles 0311 `2-- -"- --- -.4*(S Turn right onto 4th St. Go for 240 ft Then 0.05 miles Turn right onto Fort Worth Ave.Go for 364 ft. Then 0.07 miles Turn left onto Proctor St. Go for 0 2 mi Then 0.2 miles Turn right onto Houston Ave. Go for 0.9 mi Then 0.9 miles Turn left onto W 16th St (TX-87). Go for 1.1 mi Then 1.1 miles Turn right onto TX-82. Go for 2.2 mi Then 2,2 miles ffn An official website of the United States government GSA U.S. General Services Administration Privately Owned Vehicle (POV) Mileage Reimbursement Rates GSA has adjusted all POV mileage reimbursement rates effective January],2023. Effective/Applicability ' Rate per Modes of Transportation Date mile Airplane` January 1,2023 S1 74 If use of privately owned automobile is authorized or if no Government- January 1,2023 $0.655 furnished automobile is available If Government-furnished automobile is available January 1,2023 $0.22 Motorcycle January 1,2023 $0.635 Relocation Effective/Applicability Date Rate per mile Standard mileage rates for moving purposes January 1,2023 S0.22 Airplane nautical miles(NMs)should be converted into statute miles(SMs)or regular miles when submitting a voucher using the formula(1 NM equals 1.15077945 SMs). For calculating the mileage difference between airports,please visit the U.S.Department of Transportation's Inter-Airport Distance website. QUESTIONS: For all travel policy questions,email jrave( olio Lgaggy The shortcut to this page is gsa.gov/mileage. Questions Have travel policy questions?Use our'Have a Ouestion;'site https://www.gsa.gov/travel/plan-book/transportation-airfare-pov-etc/privately-owned-vehicle-mileage-rates?gsaredirect=pov 1/2