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Home My WebLink AboutPR 23313: AMENDING RES 23-288 REGARDING TMLIRP, DAMAGES SUSTAINED TO LIFT STATION DUE TO FLOODING C&ey igjO?"1 35-/ /Calti6 xetr,a rirk To: Mr. Ron Burton, City Manager DATE: September 9, 2023 From: Ms. Trameka Williams, Director of Human Resources and Civil LirOj Re: Adoption of Proposed Resolution Authorizing the City Manager to Accept An Amendment to Resolution No. 23-288 For Damages Incurred at Wastewater Treatment Plant Lift Station(2901 W Hwy 365) Comment Recommendation: It is recommended the City Council of the City of Port Arthur adopt Proposed Resolution No. 23313 which authorizes the City Manager to accept the amendment to Resolution No. 23-288 for damages to Wastewater Treatment Plant Lift Station at 2901 W Hwy 365 due to flooding. Background: On November 16, 2022, sewage pump number four (4) was damaged by a large piece of wood which was sucked into the pump from the wet well. The damage caused an overflow from the pump, filling the lift station dry well. The overflowing of the sewage damaged critical components of the lift station including the submerging of the electrical motors, lights, valves, and accessories. Texas Municipal league Intergovernmental Risk Pool senior claims specialist evaluated the damage on April 27, 2023, offering an estimate for restoration, service and remodeling in the amount of $382,729.86, less the property damage deductible of$5,000.00, making final payment$377,729.86. Budgetary/Fiscal Effect: The funds will be deposited into the City's Water Fund Account, HINWS. Staffing/Employee Effect: None Summary: It is recommended the City Council of the City of Port Arthur adopt Proposed Resolution No. 23313 which authorizes the City Manager to accept the settlement in the amount of$382,729.86, less the property damage deductible of$5,000.00, from Texas Municipal League Intergovernmental Risk Pool for damages to the Wastewater Treatment Plant Lift Station(2901 W Hwy 365). P.R.No. 23313 09/09/2023 taw RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 23-288 AS IT PERTAINS TO THE ACCEPTANCE OF A TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL (TMLIRP) FOR DAMAGES SUSTAINED TO WASTEWATER TREATMENT LIFT STATION DUE TO FLOODING (2901 W HWY 365) WHEREAS, on November 16, 2022, sewer pump number four (4) was damaged by a piece of wood that was sucked into the wet well; and, WHEREAS, the damaged caused overflow from the pump and filled the lift station dry well causing damaged to critical components, submerging the electrical motors, lights, valves and accessories; and, WHEREAS, as a result of the damages, a claim was filed with Texas Municipal League Intergovernmental Risk Pool (TMLIRP); and, WHEREAS, TMLIRP has offered to settle the claim for $382,729.86, less the property damage deductible amount of$5,000.00, making the final settlement offer $377.729.86, which is considered a fair and reasonable settlement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Manager is hereby authorized to execute settlement in the amount $382,729.86, less the property damage deductible amount of $5,000.00, making the final settlement offer$377,729.86, for the claim against TMLIRP in substantially the same form as delineated in Exhibit"A". Section 3. That, a copy of this Resolution be spread upon the minutes of the City Council. READ,ADOPTED,AND APPROVED this day of , AD,2023,at a Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: AYES: Mayor , Councilmembers NOES: Thurman Bill Bartie,Mayor ATTEST: Sherri Bellard,City Secretary APPROVED AS TO FORM: Yft'4te-14 i)-(iUt-ei Val Tizeno, ity Attorney APPROVED FOR ADMINISTRATION: Ron Burton,City Manager EXHIBIT " A " MRCG,LLC 1601 Westheimer Road Houston,Texas 77006 Insured: City of Port Arthur Property: 2901 Hwy 365 Port Arthur,TX 77640 Claim Rep.: James Kaltman Business: (512)491-2379 Position: Senior Claims Specialist E-mail: jkaltman@tmlirp.org Company: TML-IRP Estimator: Paul Tierce Business: (713)956-5255 Position: President E-mail: ptierce@missiongrp.com Company: MRCG,LLC Business: 1601 Westheimer Rd Houston,TX 77006 Claim Number: PR184189 Policy Number: 7587 Type of Loss: Other Date Contacted: 1/2/2023 9:27 PM Date of Loss: 11/16/2022 6:00 AM Date Received: 12/30/2022 11:34 PM Date Inspected: 4/27/2023 11:00 PM Date Entered: 4/26/2023 2:09 PM Price List: TXBM8X_FEB23 Restoration/Service/Remodel Estimate: 2023-05-09-1409 This is an estimate only. This estimate in present format is based on information that has been made available to me and collected by me at this time. Should additional information be presented or discovered,I reserve the right to determine the impact of any new information on my opinions and conclusions. I also reserve the right to revise my opinions and conclusions if necessary or warranted by the discovery or review of any additional new information. This estimate is subject to the review and approval of TML-IRP. Date Submitted to TMLIRP:0510/2023 02:45 PM MRCG, LLC 1601 Westheimer Road Houston,Texas 77006 2023-05-09-1409 ID 385-Influent Structure Repairs/Replacements DESCRIPTION QUANTITY UNIT PRICE TAX RCV DEPREC. ACV Repair ELECTRICAL-SPECIAL SYSTEMS 1.00 EA 228,397.23 0.00 228,397.23 (0.00) 228,397.23 WO 10088 Labor,bare equipment,manned equipment,and fees. Integrated Power Services invoices(6) TRES Machine invoice 4466A Totals: Repairs/Replacements 0.00 228,397.23 0.00 228,397.23 Bypass Costs DESCRIPTION QUANTITY UNIT PRICE TAX RCV DEPREC. ACV Setup bypass and begin bypass pump system,transfer 1.00 EA 5,257.57 0.00 5,257.57 (0.00) 5,257.57 from headworks* WO 10580 Instal second pump line from headworks,set fuel tank* 1.00 EA 4,630.39 0.00 4,630.39 (0.00) 4,630.39 WO 10581 Xylem pump system* 1.00 EA 3,461.98 0.00 3,461.98 (0.00) 3,461.98 WO 10582. Highlighted labor and fee. 200 foot hose and attachments* 1.00 EA 904.70 0.00 904.70 (0.00) 904.70 Eastex Rubber and Gasket invoice 518008 Hose attachment* 1.00 EA 23.04 0.00 23.04 (0.00) 23.04 Eastex Rubber and Gasket invoice 518010 Move boom from Proctor WWTP to risk* 1.00 EA 900.00 0.00 900.00 (0.00) 900.00 TNT Wrecker Service invoice 22-4523 Monitor bypass,install plugs* 1.00 EA 2,876.87 0.00 2,876.87 (0.00) 2,876.87 WO 10583. Includes plug invoice,Lowe's. Replace collapsed hoses* 1.00 EA 5,696.97 0.00 5,696.97 (0.00) 5,696.97 WO 10584 Measure existing piping and fittings* 1.00 EA 2,043.84 0.00 2,043.84 (0.00) 2,043.84 WO 10586. Estimated portion of work order applicable. Inpsect and monitor bypass system,relocate hoses from 1.00 EA 2,682.04 0.00 2,682.04 (0.00) 2,682.04 work area* WO 10587 including equipment invoices from Parkers and Academy Adjust one pump for bypass* 1.00 EA 1,913.69 0.00 1,913.69 (0.00) 1,913.69 WO 10588 Monitor bypass,refill fuel tank* 1.00 EA 1,919.32 0.00 1,919.32 (0.00) 1,919.32 Blank WO Includes Spidle&Spidle invoice 186602 Monitor bypass system* 1.00 EA 982.64 0.00 982.64 (0.00) 982.64 WO 10589 2023-05-09-1409 5/10/2023 Page: 2 Date Submitted to TMLIRP:05/10/2023 02:45 PM MRCG, LLC 1601 Westheimer Road Houston,Texas 77006 CONTINUED-Bypass Costs DESCRIPTION QUANTITY UNIT PRICE TAX RCV DEPREC. ACV Monitor bypass system* 1.00 EA 982.64 0.00 982.64 (0.00) 982.64 WO 10590 Fuel tank for bypass* 1.00 EA 841.36 0.00 841.36 (0.00) 841.36 WO 10263 LABOR ONLY 1.00EA 1,030.76 0.00 1,030.76 (0.00) 1,030.76 WO 10591 highlighted labor Monitor bypass,break bolts and remove valves for pump 1.00 EA 6,323.95 0.00 6,323.95 (0.00) 6,323.95 removal* WO 10594 Includes Xylem invoices(2) Replace plug on 20"valve* 1.00 EA 11,749.59 0.00 11,749.59 (0.00) 11,749.59 WO 10596 About.16 of WO,including Rural Pipe invoice Monitor bypass,replace inflatable plugs* 1.00 EA 698.48 0.00 698.48 (0.00) 698.48 WO 10597 Including Northern Tool invoice 52996 USER DEFINED ITEMS 1.00 EA 4,368.46 0.00 4,368.46 (0.00) 4,368.46 WO 10598 About.16 of total without subcontractors invoices(2),plus all of subcontractors invoices Invoices from Rural Pipe and Spidle&Spidle Remove and replace bolts,fittings* 1.00 EA 763.22 0.00 763.22 (0.00) 763.22 WO 10599 About.16 of total Remove valve,install new fittings and valves* 1.00 EA 697.86 0.00 697.86 (0.00) 697.86 W010600 About.16 of total Adjust valves and fittings for new pumps* 1.00 EA 838.55 0.00 838.55 (0.00) 838.55 WO 10079 .16 of WO total after deduction for subcontractor cost of$6,900(Chief Solutions) Replace fittings on bypass systems* 1.00 EA 697.86 0.00 697.86 (0.00) 697.86 W010080 About.16 of total Replace 90 degree bend at pump,align bypass systems* 1.00 EA 6,102.27 0.00 6,102.27 (0.00) 6,102.27 WO 10081 Includes Rural Pipe invoice 186515 Remove and replace discharge pipe,replace 6"pump* 1.00 EA 3,213.61 0.00 3,213.61 (0.00) 3,213.61 WO 10083 Deliver and position pumps,motors for installation,plug 1.00 EA 808.66 0.00 808.66 (0.00) 808.66 influent structure* WO 10084 .16 of total Replace plugs at influent structure,clean discharge pipe, 1.00 EA 6,487.85 0.00 6,487.85 (0.00) 6,487.85 reinstall railing,haul debris* WO 10085 Includes 4-Horn invoice 45259 2023-05-09-1409 5/10/2023 Page:3 Date Submitted to 1 MLIRP:05'10/2023 02:45 PM MRCG,LLC 1601 Westheimer Road Houston,Texas 77006 CONTINUED-Bypass Costs DESCRIPTION QUANTITY UNIT PRICE TAX RCV DEPREC. ACV Disassemble discharge piping,suction piping for bypass, 1.00 EA 3,610.54 0.00 3,610.54 (0.00) 3,610.54 stage for return* WO 10086 Disassemble bypass pumping equipment,load and return* 1.00 EA 71,823.92 0.00 71,823.92 (0.00) 71,823.92 WO 10087 Includes Xylem invoices 401216698 and 401217149 Totals: Bypass Costs 0.00 154,332.63 0.00 154,332.63 Total: ID 385-Influent Structure 0.00 382,729.86 0.00 382,729.86 Line Item Totals: 2023-05-09-1409 0.00 382,729.86 0.00 382,729.86 2023-05-09-1409 5/10/2023 Page:4 Date Submitted to TMLIRP:05/10'2023 02:45 PM MRCG,LLC 1601 Westheimer Road Houston,Texas 77006 Summary for Structure Line Item Total 382,729.86 Replacement Cost Value $382,729.86 Less Deductible (5,000.00) Net Claim $377,729.86 Paul Tierce President 2023-05-09-1409 5/10/2023 Page: 5 Date Submitted to TMLIRP:05%10/2023 02:45 PM