HomeMy WebLinkAboutPR 23325: STREETS ROADWAY IMPROVEMENT PROJECT Cit►'of
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INTEROFFICE MEMORANDUM
Date: September 14,2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Flozelle C.Roberts,EIT,MEng,MBA,CPM,Director of Public Works la
RE: PR23325: Various Streets Roadway Improvement Project; District 2 & —Gulf Coast, a
CRH Company of Beaumont,Texas—Change Order#4; Additional driveways and cement
stabilizer sand for various streets.
Introduction:
The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 4 for the
Various Streets Roadway Improvement Project: District 2 & 3, with Gulf Coast, a CRH Company of
Beaumont, Texas, that increases the contract amount by $544,729.31 to the new contract amount of
$8,974,541.93.
Background:
Pursuant to Resolution 22-399,the City of Port Arthur awarded a contract for the Various Streets Roadway
Improvement Project,District 2&3 to Gulf Coast,a CRH Company of Beaumont,Texas. The contract was
advertised and bid under P22-074 for the rehabilitation of twenty-three (23) streets for an amount of
$10,208,437.93.
Pursuant to Resolution 22-451, Change Order No. 1 approved by Council, four (4) streets were removed
from the twenty-three (23) streets, changing the number of streets to a total of nineteen (19) streets. The
original contract amount of$10,208,437.93 was reduced by $2,473,929.00 to the new contract amount of
$7,734,508.93. Change Order No. 1 also reduced the original number of calendar days from 700 calendar
days by 110 days to 590 calendar days. The new contract completion date is October 2,2024.
Pursuant to Resolution 23-200,Change Order No.2,approved by Council,from Gulf Coast a CRH Company
of Beaumont, Texas,removed 7th Street from Stadium Road to Williams Avenue; added Evergreen Drive
from Bernhardt Drive to the Dead End, added cement stabilized backfill, and adjusted quantities on the
remaining streets for the amount of $499,205.60. Change Order No. 2 increased the previous contract
amount of$7,734,508.93 by $499,205.60 to the new contract amount of$8,233,714.53.
Pursuant to Resolution 23 259, Change Order No. 3, approved by Council, was presented by Gulf Coast, a
CRH Company of Beaumont, Texas, for additional work performed on Lakefront Street on Pleasure Island
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
from the South Levee Road to T.B.Ellison Parkway. This section of roadway was not a part of the original
scope of repair work for Lakefront Drive and sits adjacent to the Frisbee Golf Course. The golf course
recently finalized its renovation,however,Lakefront Drive leading to the course had numerous potholes and
roadway deficiencies. This section of roadway needed to be repaired to prevent accidents or damage to
vehicles traveling along Lakefront Drive. Gulf Coast was instructed to repair and install an asphalt overlay,
extending the original limits of repair. An Emergency Authorization Letter was sent to the City Manager
outlining the new scope of work on the roadway. Change Order #3 ratified the original contract amount
addressing the work expansion of the scope of work and increased the contract by $196,098.09 to the new
contract amount of$8,492,812.62.
Change Order#4 is being submitted by Gulf Coast,a CRH Company of Beaumont, Texas, for the addition
of approximately eighty-seven(87)driveways and the addition of cement stabilized sand for various street
in the project.
Budget Impact:
Funds are available in the Street Program,Capital Improvement Project Account No. 307-21-053-8517-00-
10-000.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR23325 with Gulf Coast, a CRH
Company of Beaumont,Texas,authorizing the City Manager to execute Change Order No.4 to the Various
Streets Roadway Improvement Project—District 2 & 3,that increases the contract amount by $544,729.31
for the addition of driveways and cement stabilizer sand for the various streets.
PR No. 23325
9/11/2023 mje
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 4 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND GULF COAST, A CRH COMPANY OF BEAUMONT,
TEXAS, FOR THE VARIOUS STREETS ROADWAY IMPROVEMENT
PROJECT-DISTRICT 2 & 3, FOR ADDITIONAL DRIVEWAYS AND
STABILIZED SAND, WHICH INCREASES THE CONTRACT AMOUNT
BY $544,729.31 TO THE NEW CONTRACT AMOUNT OF
$8,974,541.93. FUNDING IS AVAILABLE IN THE CAPITAL
IMPROVEMENT PROJECT ACCOUNT 307-21-053-8517-00-10-000.
WHEREAS, Pursuant to Resolution No. 22-399, City Council awarded a contract
for the Various Streets Roadway Improvement Project-District 2 & 3 to Gulf Coast a CRH
Company of Beaumont, Texas, with a projected budgetary impact of $10,208,437.93;
and,
WHEREAS, pursuant to Resolution 22-451, approved by Council, Change Order
No. 1 removed four streets from the improvement program and reduced the original
contract amount of $10,208,437.93 by $2,473,929.00 resulting in the new contract
amount of $7,734,508.93; and,
WHEREAS, additionally, Change Order No. 1 reduced the original number of
contract completion days from 700 calendar days by 110 days to 590 calendar days
resulting in the new contract completion date of October 2, 2024; and,
WHEREAS, pursuant to Resolution 23-200, Change Order No. 2, approved by
Council, was presented by Gulf Coast a CRH Company of Beaumont, Texas, removed 7th
Street (Stadium Road to Williams Avenue), added Evergreen Drive (Bernhardt Drive to
Dead End), added cement stabilized backfill, and adjusted quantities for the remaining
PR No. 23325
9/11/2023 mje
Page 2 of 4
streets; Change Order No. 2 also added $499,205.60 to the contract, increasing the
previous contract amount of $7,734,508.93 to the new contract amount of
$8,233,714.53; and,
WHEREAS, pursuant to Resolution 23-259, Change Order No. 3, approved by
Council, was presented by Gulf Coast, A CRH Company of Beaumont, Texas, for the
additional repair work performed on Lakefront Street on Pleasure Island from South Levee
Road to T. B. Ellison Parkway increasing the contract amount by $196,098.09 to the new
total of $8,429,812.62; and,
WHEREAS, Change Order No. 4 is being presented by Gulf Coast, a CRH Company
of Beaumont, Texas, for the addition of approximately eighty-seven (87) driveways and
the addition of cement stabilized sand for various streets in District 2 & 3, See Exhibit A;
and,
WHEREAS, Change Order No. 4 increases the previous contract amount of
$8,429,812.62 by $544,729.31 to the new contract amount of $8,974,541.93; and,
WHEREAS, Change Order No. 4 asks for no additional calendar days to the
contract completion date of October 2, 2024; and,
WHEREAS, approval of Change Order No. 4 is herein deemed an appropriate
action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
PR No. 23325
9/11/2023 mje
Page 3 of 4
THAT, Change Order No. 4 is herein approved and the City Manager is hereby
authorized to execute said Change Order No. 4 to the contract between the City of Port
Arthur and Gulf Coast, a CRH Company of Beaumont, Texas; and,
THAT, Change Order No. 4, presented by Gulf Coast, a CRH Company of
Beaumont, Texas, will increase the previous contract amount of $8,429,812.62 by
$544,729.31 to the new total contract amount of $8,974,541.93, and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D.
2023 at a meeting of the City of Port Arthur, Texas by the following
vote: Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No.23325
9/11/2023 mje
Page 4 of 4
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
V
Valecia Ti eno, Esquire Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
`1" 0 _11-- ( CAAAAy-P
Kandy K. Da el
Director of Finance
Fl- elle obert , T, MEng, MBA, CPM
Director o/Public orks
tL.
Clifton Williams, CFPB
Purchasing Manager
EXHIBIT A
CITY OF PORT ARTHUR
Public Works Engineering
DATE: SEPTEMBER 14,2023
PROJECT: VARIOUS STREET REHABILITATION-DIST 2&3
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: GULF COAST A CRH COMPANY OF BEAUMONT,TX
CHANGE ORDER NO.:4
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project:
Item Item Original Original
Description Unit quantity Unit Price Amount New Quantity Added New Amount
No. Code
Sunken Court(Rosedale Drive to South Park Dr.)5T4007
1 400.005 CEM STABIL BACKFILL TON 326 $ 96.50 $ 31,459.00 94.54 $ 9,123.11
Evergreen Drive(Bernhardt Dr.to Dead End)ST3055
2 DRIVEWAYS(REMOVE AND REPLACE) SF $ 50.00 $ - 1411.78 $ 70,589.00
Duff Drive(Procter St.to Lakeshore Dr.)5T3035 STA
3 DRIVEWAYS(REMOVE AND REPLACE) SF $ 32.00 1,717.10 $ 54,947.20
West Park Dr.(32nd St.to South Park Dr.)ST4005
4 DRIVEWAYS(REMOVE AND REPLACE) SF $ 32.00 2,278.00 $ 72,896.00
354.001 PLANING&TEXTURING PAVEMENT(1.5"-2") SY $ 2.74 1,500.00 $ 4,110.00
32nd St.(Woodrow Dr.to Twin City Hwy)5T3051
5 DRIVEWAYS(REMOVE AND REPLACE) SF $ 32.00 1,779.50 $ 56,944.00
6 Pecos Ave.(Lewis Drive to 7th)ST3037
DRIVEWAYS(REMOVE AND REPLACE) SF $ 32.00 3,941.00 $ 126,112.00
7 Williams Ave.(Lewis Drive to 6th Ave) ST3039
DRIVEWAYS(REMOVE AND REPLACE) SF $ 32.00 4,687.75 $ 150,008.00
TOTAL CHANGE ORDER $ 544,729.31
NEW CONTRACT
ORIGINAL CONTRACT AMOUNT $ 8,429,812.62 AMOUNT $ 8,974,541.93
ORIGINAL CONTRACT AMOUNT:I$ 10,208,437.93 I
TOTAL AMOUNT OF CHANGE ORDER NO.1: i i .4'3 i':'f.C:i;
TOTAL AMOUNT OF CHANGE ORDER NO.2: $ 499,205.60
TOTAL AMOUNT OF CHANGE ORDER NO.3: $ 196,098.09
TOTAL AMOUNT OF CHANGE ORDER NO.4: $ 544,729.31
PERCENT OF CHANGE ORDER NO.1: -24.23%
PERCENT OF CHANGE ORDER NO.2: 4.89%
PERCENT OF CHANGE ORDER NO.3: 2.50%
PERCENT OF CHANGE ORDER NO.4: 5.34%
TOTAL PERCENT OF CHANGE ORDER NOs.1,2,3&4: -11,51%
NEW CONTRACT AMOUNT: $ 8,974,541.93
ORIGINAL CONTRACT COMPLETION DATE: October 2,2024
NO CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.4
INSPECTED BY: PREPARED BY:
9N/7oIreA, r .e_ 9/14/23
,EIT;Inspector a z iza
M.Jenni r dwards,BAPS, P ,CIP Manager
APPROVED BY: APPROVED BY:
Zach Leggett,Project Manager;Gulf Coast a CRH Company John Cannatella,PE,City Engineer
01
APPROVED BY: . `/ '/ ...461....
., '/ 7 APPROVED BY:
lozell .Roberts,EIT� BA,Director of Public Works Clifton Williams,CPPB,Purchasing Manager
APPROVED BY: dr
Ron Burton,City Manager
S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2022\VARIOUS STREETS Phase 2_Dist 2-3\Change Orders\Change Order 4\Dist 2-3 Change Order#4