The URL can be used to link to this page

Home My WebLink AboutPR 23340: VARIOUS STREET REHABILITATION PROJECT Cirw of lifort rthu�^ Te.rus www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 14,2023 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Flozelle C. Roberts,EIT,MEng,MBA,CPM,Director of Public Works RE: PR23340: 2023 Various Street Rehabilitation Project—District 1: Change Order No. 3, Addition of 27th Street from Memorial Boulevard to 4th Avenue. Introduction: The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 3 for the 2023 Street Rehabilitation Project—District 1 with Allco,LLC,of Beaumont,Texas,for the addition of 27th Street from Memorial Boulevard to 4th Avenue for the amount of$351,580.00. Background: Pursuant to Resolution 23-031, Port Arthur City Council approved entering into an agreement with Allco, LLC of Beaumont, Texas, for the 2023 Street Rehabilitation Project-District 1 Project for the amount of$4,377,370.00. Pursuant to Resolution 23-142, City Council approved Change Order No. 1 for the removal of trees and stumps located on 8th Avenue and 15th Street for the amount of$32,325.00. Change Order No. 1 increased the contract amount of$4,377,370.00 to the new contract amount of$4,409,695.00. Pursuant to Resolution 23-294, City Council approved Change Order No. 2 for the widening of 7th Avenue from Procter Street to 5th Street and upgrading of the drainage infrastructure,increasing the contract amount of$4,409,695.00 by$522,526.30 to the new contract amount of$4,932,221.30. Allco, LLC, of Beaumont, Texas has submitted Change Order No. 3 adding 27th Street from Memorial Boulevard to 4th Avenue for reconstruction for the amount of$351,580.00, increasing the contract amount of$4,932,221.30 to the new contract amount of$5,283,801.30. Budget Impact: Change Order No. 3 impacts funds in the Street Capital Fund Account No. 307-21-053-8517-00-10-000. Recommendation: It is recommended that the City of Port Arthur City Council approve PR23340 with Allco, LLC, of Beaumont, Texas, authorizing the City Manager to execute Change Order No. 3, adding 27th Street from Memorial Boulevard to 4th Avenue for reconstruction for the amount of$351,580.00,increasing the contract amount of$4,932,221.30 to the new contract amount of$5,283,801.30. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Nu PR No. 23340 9/14/2023 mje Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 3 BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, LLC, OF BEAUMONT, TEXAS, FOR THE ADDITION OF 27TH STREET FROM MEMORIAL BOULEVARD TO 4TH AVENUE ON THE 2022-2023 STREET REHABILITATION PROJECT-DISTRICT 1 FOR THE AMOUNT OF $351,580.00 INCREASING THE CONTRACT AMOUNT OF $4,932,221.30 TO THE NEW CONTRACT AMOUNT OF $5,283,801.30. FUNDS ARE AVAILABLE IN THE STREET CAPITAL FUND ACCOUNT NO. 307-21-053-8517-00-10-000. WHEREAS, pursuant to Resolution No. 23-031, the City of Port Arthur City Council awarded the 2022-2023 Street Rehabilitation Project-District 1 to Allco, LLC, of Beaumont, Texas for the amount of $4,377,370.00; and, WHEREAS, pursuant to Resolution 23-142, Port Arthur City Council approved Change Order No. 1 that was submitted by Allco, LLC, of Beaumont, Texas, for the amount of$32,325.00 to remove the trees/stumps and increased the contract amount of $4,377,370.00 by $32,325.00 to the new contract amount of $4,409,695.00; and, WHEREAS, pursuant to Resolution 23-294, Port Arthur City Council approved Change Order No. 2, that was submitted by Allco, LLC, of Beaumont, Texas, for the widening of 7th Avenue from Procter Street to 5th Street and increased the contract amount of $4,409,695.00 by $522,526.30, to the new contract amount of $4,932,221.30; and, WHEREAS, Change Order No. 3 is being submitted by Allco, LLC, of Beaumont, Texas, for the addition of 27th Street from Memorial Boulevard to 4th Avenue for reconstruction for the amount of $351,580.00, See Exhibit A; and, PR No.23340 9/14/2023 mje Page 2 of 3 WHEREAS, Change Order No. 3 will increase the contract amount of $4,932,221.30 by $351,580.00 to the new contract amount of $5,283,801.30; and, WHEREAS, approval of Change Order No. 3 submitted by Allco, LLC, of Beaumont, Texas, is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 3 is herein approved and the City Manager is authorized to execute said Change Order No. 3 to the contract between the City of Port Arthur and Allco, LLC, of Beaumont, Texas for the amount of $351,580.00; and, THAT, said Change Order No. 3 increases the contract amount of $4,932,221.30 by $351,580.00 to the new contract amount of $5,283,801.30; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2023 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartie Mayor PR No.23340 9/14/2023 mje Page 3 of 3 ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: to-"_b4A-Af-od3 Valeci(F eno, Esq. Ron Burton, CPM City Att rney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: c�J\_ Y9 Kandy Daniel y Director of Finance zelleeh ertsM no, BA, CPM Directolic • ,s , Clifton illiams, CPPB Purchasing Manager EXHIBIT A CITY OF PORT ARTHUR Public Works Engineering DATE: SEPTEMBER 14,2023 PROJECT: 2023 STREET REHAB DIST 1 OWNER: CITY OF PORT ARTHUR CONTRACTOR: ALLCO,LLC,OF BEAUMONT,TEXAS CHANGE ORDER NO.: 3 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project: 9/14/2023 MJE Original Original New Quantity Item No. Description Unit Quantity Unit Price Amount Added New Amount 27th St.from Memorial Blvd to 4th Avenue 134.001 BKFL PAV EDGES $ 440.00 21 $ 9,240.00 247.002 2"FLEX BASE SY 0 $ 19.00 5031 $ 95,589.00 251.001 REW EXISTING BASE(6") SY 0 $ 11.00 5031 $ 55,341.00 275.001 CEM TR(EXIST&NEW)(8") SY 0 $ 12.00 5031 $ 60,372.00 275.002 CEM SLURRY TON 0 $ 290.00 80 $ 23,200.00 310.001 AE-P GAL 0 $ 8.00 1000 $ 8,000.00 340.001 HMA 2"SURFACE TON 0 $ 151.00 531 $ 80,181.00 340.002 HMA TRANSITIONS TON 0 $ 189.00 23 $ 4,347.00 340.003 HMA DRWYS TON 0 $ 230.00 60 $ 13,800.00 497.002 ADJ M/H EA 0 $ 755.00 2 $ 1,510.00 TOTAL CHANGE ORDER NO.3 $ 351,580.00 NEW CONTRACT AMOUNT: $4,932,221.30 CONTRACT $ 5,283,801.30 AMOUNT ORIGINAL CONTRACT AMOUNT: $ 4,377,370.00 CHANGE ORDER NO 1: $ 32,325.00 CHANGE ORDER NO 2: $ 522,526.30 CHANGE ORDER NO 3: $ 351,580.00 PERCENT OF CHANGE OF 1,2&3: 20.70% FINAL CONTRACT AMOUNT: $ 5,283,801.30 NO CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.3 CONTRACT COMPLETION DATE: March 5,2024 PREPARED BY: QUANTITIES VARIFIED BY: M.Jennifer Edwards,BAAS,MPA,CIP Manager Gregory K.Casmire,Inspector APPROVED BY: APPROVED BY: Brandon Harrison Vice President,ALLCO,LLC John Cannatella,PE,City Engineer APPROVED BY: APPROVED BY: Flozelle C.Roberts,EIT,MEng,MBA,CPM,Director of Public Works Clifton Williams,CPPB,Purchasing Manager APPROVED BY: Ron Burton,City Manager S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2023\2022-2023 STREET REHAB DIST 1\Change Orders\Change Order 3\Change Order No.3 27TH ST