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Home My WebLink AboutPR 23345: TCEQ WASTEWATER SYSTEM PERMIT FEES CUT of y cam= c r t r t It it r7 Ir , INTEROFFICE MEMORANDUM DATE: September 15, 2022 TO: The Honorable Mayor and City Council THROUGH: Ronald Burton, City Manager FROM: Calvin Matthews, P.E., Water Utilities Director RE: PR 23345 TCEQ Wastewater System Permit Fees Introduction: The intent of this Agenda Item is to obtain City Council's authorization for the City Manager to approve payment to Texas Commission on Environmental Quality(TCEQ)with a projected budgetary impact of $101,000.00 for the Wastewater System Permit Fees, pertaining to City of Port Arthur's three Wastewater Treatment Plants. The breakdown for last year was as follows: Permit No. WQ0010364001 $74,307.10 (Main Plant) Permit No. WQ0010364002 $24,028.39 (Port Acres) Permit No. WQ0010364010 $2,335.75 (Sabine Pass) $100,671.24 The amount will be funded from Account No. 410-40-225-5471-00-00-000, Regulatory Fees. Background: TCEQ charges an annual fee for the operation and regulation of all wastewater treatment permits. Accordingly,the City expects to receive invoices with a projected budgetary impact of$101,000.00 for the Wastewater System Permit Fees. Budget Impact: Funds are budgeted and available in the Water Utilities Department Account No.410-40-225-5471-00- 00-000, Regulatory Fees. Recommendation: It is recommended that City Council approve PR No. 23345 for payment of State mandated permit fees, as billed by TCEQ. "Remember, we are here to serve the Citizens of Port Arthur" 9/15/23 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION APPROVING PAYMENT WITH A PROJECTED BUDGETARY AMOUNT OF$101,000.00 FOR THE THREE (3) TEXAS COMMISSION ON ENVIRONMENTAL QUALITY (TCEQ) ANNUAL WASTEWATER SYSTEM PERMIT FEES FOR THE CITY OF PORT ARTHUR WATER UTILITIES DEPARTMENT ACCOUNT NO.410-40-225-5471-00-00- 000, REGULATORY FEES. WHEREAS, the Texas Commission on Environmental Quality (TCEQ) assesses an annual wastewater system permit fee for the operation and regulation of each City's wastewater treatment permit; and, WHEREAS,TCEQ is expected to issue invoices similar to the attached Exhibit"A",for the Fiscal Year 2024 Wastewater System Permit Fees with a projected budgetary impact of $101,000.00; and, WHEREAS,due to time constraints on invoices of payment in 30 days,resolutions are prepared ahead of time to promptly pay TCEQ when the invoice is received; and, WHEREAS, Permit No. WQ0010364001 for last year was $74,307.10 for Main Plant, which has not been received this year; and, WHEREAS,Permit No. WQ0010364002 for last year was $24,028.39 for Port Acres, which has not been received this year; and, WHEREAS, Permit No. WQ0010364010 for last year was $2,335.75 for Sabine Pass, which has not been received this year; and, WHEREAS, it is in the best interest of the citizens of the City of Port Arthur to pre- authorize payment of funds for these future invoices from the TCEQ to prevent late fees. PR No. 23345 9/15/23 bw Page 2 of 3 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT,the Mayor and City Council approve payment for the Wastewater System Permit Fees with a projected budgetary amount of$101,000.00 for the anticipated FY 2024 invoice by Texas Commission on Environmental Quality (TCEQ) similarly to the attached Exhibit"A"; and, THAT, a caption of this resolution be spread upon the minutes of the City Council. READ,ADOPTED, AND APPROVED THIS day of A.D., 2023 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: 0 APPROVED AS TO FORM: Sherri Bellard al Tizeno wad g,-) i-dutery City Secretary City Attorney PR No. 23345 9/15/22 bw Page 3 of 3 APPROVED FOR ADMINISTRATION: Ronald Burton Cal in Matthews, P.E. City Manager Water Utilities Director APPROVED FOR THE AVALABILITY OF FUNDS: ciu\-4 O & Kandy Daniel Clifto P Williams, CPPB Finance Director Purchasing Manager EXHIBIT A XAS MPANY: CITY OF 111111 . TEENVIRONM COMMISSION QUALITY INVOICE ACCCOUNT' 30 6479 i ARTHUR I~. DETACH BOTTOM PORTION AND RETURN ORIGINAL COUPON WITH PAYMENT PAGE ACCOUNT NO. INCLUDES PAYMENTS THROUGH: COLL COST RECOVERY LATE FEES BALANCE DUE 23006479 1 OCT18.22 0.00 0 00 I 74.307. 10 INVOICE DATE INVOICE NO. DESCRIPTION AMOUNT BALANCE OCT31 ,22 CWQ0069834 PERMIT 0010364001 FY23 74,307. 10 74,307.10 PERMIT �C. J j1; \5\l" DECEIVED III in a wAws, r. 1a1 OCT 3 1 2022 xnr#CWn0069e34 $74307.10 1EXAs COMMISSION ON ENVIRONMENTAL ouALrry COY OF PORT ARTNUR { 1013112022 # Gages 3 FP3 DOC10153169 FINANCE -•—•I Please return the original coupon with payment. For questions concerning 74,307.10 calculations or site location, please call 512-239-4671 . PLEASE PAY THIS AMOUNT *t It- See REVERSE SIDE for Explanation of Charges and TCEQ Contact Telephone Numbers. INCLUDE ACCOUNT NUMBER ON CHECK ICE()11PP Form AR4tA 02-17-2011 OCT1$,22 ACCOUNT NO. j BALANCE DUE DETACH THIS PORTION AND RETURN WITH CHECK OR MONEY ORDER PAYABLE TO: 23006479 74,307. 10 r� CHECK HERE IF YOUR ADDRESS HAS CHANGED. TEXAS COMMISSION ON ENVIRONMENTAL QUALITY PLEASE INDICATE ADDRESS CHANGE ON BACK INVOICES NOT PAID WITHIN 30 DAYS OF INVOICE DATE WILL ACCRUE PENALTIES CITY OF PORT ARTHUR LUCY LANE/DONALD STANTON-UTL PO BOX 1089 0023006479 1533360 00074307101130221 PORT ARTHUR TX 77641 -1089 PAYMENT INFORMATION I I INVOICES NOT PAID BY DUE DATE WILL ACCRUE PENALTIES I '-1 DETACH PAYMENT COUPON FROM BOTTOM OF FORM AND RETURN WITH PAYMENT IN THE ENVELOPE ENCLOSED. 1 Your check,certified check or money order should be made payable to the Texas Commission on Environmental Quality.Please include your account number on your check to ensure that payment is properly credited.You may also pay this account in full by credit card or electronic check using the following intemet address: www.tceq.texas.gov/epay/ If you think your billing is wrong,or if you need more Information about a transaction,please address your questions to: Texas Commission on Environmental Quality P.O.Box 13088 MC214 Austin,Texas 78711-3088 In your correspondence,please give us the following information: 1.Your name and account number 3.The date and reference number of the transaction(s)in question 2.The dollar amount of the suspected error 4.Description of the suspected error • The payment due date is 30 days from the invoice date.Penalty and interest charges assessed will be adjusted for fees not due.Failure to pay by the due date may result in return or denial of applications for licenses,permits,registrations, and certifications. For Accounting questions,please contact: Waste Fees (VCP,ILP,RLA,BYP) 512/239-0548 (HWG,NWG,HWF,NWF) 512i239-6174 (SWD,WMS,SWM) 512/239-0355 (WMB,BLP.SDP,TOX) 512/239-0355 Tier 2 Reporting (T2M,T2NM.T2PE) 512/239-0355 Water Fees (GPS,GPW,PHS,RAF) 512/239-0366 (BWM,CRW,RGR,STX)_. 512/239-0366 (CWQ,WQA,WWI,WWIR,EAP) 512/239-0366 (WUF,WTR) 512/239-0366 Air Fees (AEF,EIF,EIT) 512/239-0355 Admin Penalties (CAV,DCP,WDV,WQV,QWV,BPF2) 512/239-0548 I Dry Cleaning Fees (DCR) 512/239-6174 For Technical questions&address changes,please contact the program via the email contact below: AEF AIR EMISSIONS FEE airteesetceq.texas.gov PHS PUBLIC HEALTH SERVICE Wuteesatceq.texas.gov BLP WATERSHED MGMT BENEF LAND APPLI WO-ARPTeametceq.texas gov RGR RIO GRANDE WATERMASTER watermasteratceq.texas.gov BWM BRAZOS WATER MASTER brazoswm@tceq.texas.gov RLA RADIOACTIVE SUBSTANCE LICENSING FEE radmatetcea.texas.gov BYP RADIOACTIVE BY-PRODUCTS DISPOSAL radmatetceq.texas.gov RAF REGULATORY ASSES:MENT FEE Wutees@tceq.texas.gov CAV ADMIN PENAL..AIR POLL acctrecatceq.texas.gov SDP SURFACE DISPOSAL FEE WO-ARPTeam@tceq.texas.gov CRW CONCH()RIVER WATERMASTER conchowmetceq.texas.gov STX SOUTH TEXAS WATERMASTER waterrnasteretceq.texas.gov CWQ CONSOLIDATED WATER QUALITY FEE WQ-ARPTeametceq.texas.gov SWD SOLID WASTE DISPOSAL FACILITIES mswperatceq.texas gov DCP ADMIN PENAL.•DRY CLEANING acctrecatceq.texas.gov SWM SOLID WASTE MEDICAL TRANSPORTER FEE wastevaletceq.texas.gov DCR DRYCLEANING REGISTRATION FEE dcregetceq.texas.gov T2M,T2NM,T2PE TIER II CHEMICAL REPORTING Tie2HeIpetceq.texas.gov EIF AIR INSPECTION FEE airfeesttceq.texas.gov TOX TOXIC REPORTING FE i toxic etceq.texas.gov GPS GENERAL PERMIT STORMWATER FEE SWPermitatceq.texas goy VCP VOLUNTARY CLEAN-UP vcpetceq.texas.gov GPW GENERAL PERMIT WASTEWATER FEE WQ-ARPTeamOtceq.texas.gov WDV ADMIN PENAL.-WAST_DISP. acctrecOtceq.texas,gov HWF HAZARDOUS WASTE FACILITIES ihwperetceq.texas.gov WMB WATERSHED MGMT.BENEF.LAND USE WO-ARPTeam@tceq.texas.gov HWG HAZARDOUS WASTE GENERATION wasteval 0tceq.texas gov WMS WATERSHED MGMT SLUDGE HAULERS wastevaletceq.texas.gov ILP INNOCENT LANDOWNER vcpetceq.texas.gov WQV ADMIN PENAL.-WATE-1 QUAL acctrecatceq.texas.gov NWF NONHAZARDOUS WASTE FACILITY ihwperetceq.texas.gov WTR WASTERWATER TRMT RESRCH.COUNCIL osstetceq.texas.gov NWG NONHAZARDOUS WASTE GENERATION wastevaletceq.texas gov WUF WATER USE ASSESSMENT(WTR.RIGHTS) wateruseatceq.texas.gov EXPLANATION OF CHARGES The basis for each charge is identified by the facility,permit,application or other appropriate activity. The s'ate fiscal year(FY)and the quarter of the year(QTR)to which the payment will be credited are shown where applicable. Delinquent fees are subject to a penalty of 5%per month for the first two months after the due date,after which an interest charge for CY 2022 of 4.25%per annum will be assessed.In accordance with Government Code 2107.003(d),collection costs up to 30%may be assessed. • TCEQ understands the account party may be a debtor in a pending bankruptcy proceeding.The portion of this invoice,if any,that represents pre-petition • fees due is sent for informational purposes only and is not an attempt to recover a claim against the debtor.TCEQ will file an appropriate proof of claim with the bankruptcy court for such pre-petition fees.Any post-petition fees due and owing as shown on this-nvoice should be paid in accordance with this Invoice. TCEO VIPP FORM AR41A1 09-24-2020 TEXAS COMMISSION ON Note:TO CHANGE A:COUNT NAME, ENVIRONMENTAL QUALITY A CORE DATA FORM MUST BE SUBMITTED. PO BOX 13089 AUSTIN TX 78711-3089 IIIIIIIIIIIIIIIIIIIII111II11IIIII111IliISIIIIIIIIIII1I11IIII1I Ailimmmim Account Receivable No.: 23006479 Billing Customer: CITY OF PORT ARTHUR Permit/Registration No.:WQ0010364001 Customer Name: CITY OF PORT ARTHUR Facility/Site Name: CITY OF PORT ARTHUR MAIN WWTP Authorization Type: PUB DOM WW Flow: Sum of Contaminated Flow Limit: 9.2 Sum of Uncontaminated Flow I imit: 0 Total Flow Assessment: $7820 Pollutants: Sum of Oxygen Demand(lbs/day): 1535 Sum of Suspended Solids(lbs/day): 1535 Sum of Ammonia(lbs/day): 0 Sum of Heat(temperature): 0 Total Pollutants Fee Assessment: $46050 Facility Indicators used to determine the total assessment: Aquaculture: NO Stormwater Only: NO $0 Stormwater Fee: NO $0 EPA Facility Classification: MAJOR $2000 Facility Toxic Rating: 0 $0 Facility Disposal Method: DISCHARGE 0%Reduction Facility Operational Status: ACTIVE 0%Reduction Multiplier: 1.33 Total Permit Fee: $74307.1 Extension data used to determine the fee assessment: Extension Name Uncontam Flow Fontam Flow Oxygen Demand TSS Ammonia Heat t) 0 0 0 0 0 20650 OTFL 001 TPDES 0 0..' _1"3 ;> 1535 0 (0 Total Assessment: ;74307.1 2,247 TEXAS COMMISSION ON INVOICE COMPANY: CITY OF PORT ARTHUR - ENVIRONMENTAL QUALITY ACCOUNT: 23001924 DETACH BOTTOM PORTION AND RETURN WITH PAYMENT •KEEP TOP PORTION FOR YOUR RECORDS - PAGE 1 ACCOUNT NO. I INCLUDES PAYMENTS THROUGH: COLL COST RECOVERY LATE FEES BALANCE DUE 2300'324 OCT18.22 0 00 0 00' 26 364 14 t INVOICE DATE INVOICE NO. DESCRIPTION AMOUNT BALANCE OCT31.22 CW00069836 PERMIT >Alr;44 As. 0010364010 FY23 2,335.75 2 325' PERMIT OCT31,22 CW00069835 PERMIT 4. 14s,ltS 0010364002 FY23 24,028.39 25 1E4 '4 PERMIT re D1o1's^I (.6,.i.4--a.- # RECEIVED ■III% Z rAti#.114}4111,1110046Cilli Ili � OCT 2 0 2022 kw#CWQ0064R'25 $24028.39 -Z2-(Z 5 9 TEXAS COMMISSION ON ENVIRONMENTAL QUALITY CITY OF PORT ARTHUR 10118t2022 # pages • FP1 DOC96S3869 FINANCE LiID-110 - Z2 S- Sc17t- oo-00-mo Please return the original coupon with payment. For questions concerning calculations or site 26,364.14 z location, please call 512-239-4671, See REVERSE SIDE for Explanation of Charges and ICE]Contact Telephone Numbers. PLEASE PAY THIS AMOUNT ZZ T INCLUDE ACCOUNT NUMBER ON CHECK ICE()VIPP Perm AR4'A b2-17-2C' OCT18,22 ACCOUNT NO. BALANCE DUE DETACH THIS PORTION AND RETURN WITH 23001924 26,364.14 CHECK OR MONEY ORDER PAYABLE TO: CHECK HERE IF YOUR ADDRESS HAS CHANGED. PLEASE INDICATE ADDRESS CHANGE ON BACK gr" TEXAS COMMISSION ON INVOICES NOT PAID WITHIN Illwa ENVIRONMENTAL QUALITYiTems, 30 DAYS OF INVOICE DATE WILL ACCRUE PENALTIES ' CITY OF PORT ARTHUR PO BOX 1089 0023001924 1533360 00026364141130225 PORT ARTHUR TX 77641-1089 PAYMENT INFORMATION I I INVOICES NOT PAID BY DUE DATE WILL ACCRUE PENALTIES C I DETACH PAYMENT COUPON FROM BOTTOM OF FORM AND RETURN WITH PAYMENT IN PHE ENVELOPE ENCLOSED. Your check,certified check or money order should be made payable to the Term Commission on Erwiron,ent l Quality.Please include your account number on your check to ensure that payment is properly credited.You may also pay this account in t Al by credit rafts or electronic check using the teeming Internet address' www.tcarttaras.fitortepay/ If you think your biting is wrong.or if you need more information about a transaction,pease address your que:bons to Texas Commission on Environmental Quality P.O.Box 13088-MC214 Austin,Texas 78711-3088 ' In your correspondence,please give us the toliowmg information. 1.Your name and account number 3.The date and rstererewriumern of the erneaction(s)In question 2.The dollar amount of the suspected error 4.Description of the suspected eitor The payment due date Is 30 days from the Invoice elitigv, and Interest charges assessed will be arf(ested for fees not due.Failure to pee by the dug data may result in return or denial dit for licenses,permits,registrations, and certification. Fdf'Arlilig questions,phase contact: Waste Fees (VCP,LP,RL.A,BYP) __-5121239-0548 (IWG.NWG.HWF,NWF) .51212394174 (SWD,MIS,SWM) . .. _ (WMB,BLP,SOP,WTR,TOX) —t._.y a .a- 512/239-0368 Tier 2 Reporting (T21111,T2MM,T2PE) 512J239.0343 Water Fees (GPS,GPW,PIS,RAF) . .5120239-C366 (BWM,CRW,RGR,STX) ' 512f239.0386 (CWQ,WQA,WWI,WWIR,EAP) S12R39-0366 (WIN) 5121239-0365 Air Feral (AEF.LW,ER) 512fn9.0366 Adam Pemlico (CAV,DCP.WIN,WOV.AWV.BPF2) S12/2394548 I Dry Peening Fees (OCR) ---- 51212394174 For Technical questions a soirees ammo*,pluses contact the program via the emel sonbet below: -AEF AIR EMISSIONS FEE miTNest/ NLIGNINgOr PHS PDeuC HEALTH SERVICE W:aees O rcayrexaa goy BLP WATERSHED MGMT.OEJiEF.LANO APPI.1 WO-ARPTeametpaq.taNIA9ov RCM RIO naANDE WAIERMASTER poem...NYS wumxaa.goy BWM SRAZOS WATER MASTER 4nuoawm O toev taxaa gel RLA RADIOACTIVE SUSSTANCE LIC.N4SING FEE -sin.tetceq mxas.goy GYP RADIOACTIVE aY PRODUCTS DISPOSAL- -admMa ILNV Iexas.g. RAF REGULATORY ASSESSMENT PF.E 'Wvteesetwg.mxAagov CAV AOMw otoeu_-AIR op.,, a+.ea..e....,axa..wv SDP SURFACE DISPOSAL FEE WO-ARPTeameroeg.texaayry CRW CONCHO RIVER WATERMASTER NAL-Nw,naiag.txµ9ox. ' 1STX . SOUTNwx*s WATERMASTER wbmasawatceq.aexas.gw CWQ CONSOLIDATED WATER OUALITY FEE WO ARPTeamOtcaq.mxas goy SWD - SOLID WASTE DISPOSAL FACE.,TIE$ maa.pa,O tceu.laxaa.gw DCP ADMW PENAL-DRY CLEANING a...11,w.o rug.mum goy SWM SOLID WASTE MEDICAL TRANSPORTER FEE .ape,niOteg.Iexaa.gw OCR DRYQFANING REGISTRATION FEE TcegO tap.lerm.gov T214,T2N111,T2PE TIER II CHEMICAL REPORTING 11w2HNPe,wq texaago. EIF Ain INSPECTION FEE a neeseicAvaIaa.gw TOX TOX,C REPORTING FEE toecObou.lexal.go. GPS GENERAL PERMIT STORMWATER FEE SWPamytal Nog.Rums.goy VCP VOLUNTARY CLEAN-OP wp•tooNtaxas.goy GPW GENERAL PERMIT WASTEWATER FEE YVO-ARP'eam Otceg.Nxes gew WOV ADORN PENAL•WASTE DISP aocnecOt.q.taxae.gw IiWF HAteaoouS WASTE FACILI TES rw par etc,p.texas qtr./ WMB WATERSHED M.C>a1T SENEF.LANO USE WO-ARPTono5rc.g.wxugw. HWG HAZARODUS WASTE GENERATION ra.,mra,ereq.ma»s.gn- MSS WATERSHED MGMT.SLUDGE HAULERS a aaanvaietcemNxaagov ILP INNOCENT LANDOWNER -cs5Iu.1.texas.soy WOV ADORN PENAL.WATER OVAL acarec0tcap,lexaaw.g NWF NONHAZARDOUS WASTE Facture Ihwpereraeg texas gm' WTR WASrERWATER TREAT RESRCH COUNCU. , osatetceg.texas.gtry NWG NONHAZARDOUS WASTE GENERATION aesisvaotceg.'exaa grw WUF WATER USE ASSESSMENT(WTT- RIGHTS) eatenReeiaNLINARA.90. EXPLANATION OF CHARGES The basis for each charge Is Identified by the facility,permit,application or other appropnate activity The state his ai year(FY)and the quarter of the year(OTR)to which the payment Aril be credited are shown where applicable Delinquent fees are sub)ect to a penalty al 5%per month for the first two months after the due date,after which an interest charge for CY 2021 of 4 25%per annum will be assessed M accordence with Government Coos 2107.003(d),collectIon costs up to 30%may be assessed. !CEO understands the octant party may be a debtor in a pending bankruptcy proceeang.The portion of this invoice. 'any,that represents ore-petit/on tees due is sent for informational purposes only and is not an attempt to recover a claim against the debtor TCEQ wf)tie an appropriate proof of dank wet the bankruptcy court for such pre-petition foes Any post•petinon fees due and owing as shown on this invoice should be paid in accordance with this invoice. roEO VIPP FORM AR41 At 09-24-2020 TEXAS COMMISSION ON Note TO CHANGE ACCOUN1 NAME, ENVIRONMENTAL QUALITY A CORE DATA FORM MUTT BE SUBMITTED. PO BOX 13089 AUSTIN TX 78711-3089 IIaI.II.,I,I,,,Ii.iIIr.MII..IIIII,„I,,I,i,i„1.,11LI„I,I„I