HomeMy WebLinkAboutPR 23311: INTERLOCAL AGREEMENT WITH JEFFERSON COUNTY PRECINCT 3 TO CUT GRASS AND APPLY HERBICIDE (en of
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INTEROFFICE MEMORANDUM
Date: September 13, 2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: George Davis, Director of Pleasure Island
RE: PR 23311: Interlocal Agreement between the City of Port Arthur and Jefferson
County Precinct 3 to cut the grass and apply herbicide spray at the North and
South Levee Roads on Pleasure Island.
Introduction:
The intent of this Agenda Item is to request the City Council's approval of PR 23311
authorizing the City Manager to enter into an Interlocal Agreement between the City of Port
Arthur and Jefferson County Precinct 3 to cut the grass and apply herbicide spray at the North
and South Levee Roads on Pleasure Island in an amount not to exceed $26,809.36.
Background:
Jefferson County, Texas through Commissioner Precinct 3 has, in the past,provided labor and
equipment to cut the grass at the North and South Levee Roads on Pleasure Island. The City of
Port Arthur does not have the labor or equipment suited for maintaining the grass in the Levee
Roads. Jefferson County has agreed to furnish labor and equipment subject to the requirements
of the Texas Government Code, Sec. 791. 014.
Budget Impact:
Jefferson County has agreed to maintain the grass along the levee roads for a one-time cut in
an amount not to exceed $26,809.36. Funding is available in the Other Contractual Account,
Account Number 001-13-031-5470-00-10-000.
Recommendation:
It is recommended that the City Council approve PR 23311 authorizing the City Manager to
enter into an Interlocal Agreement between the City of Port Arthur and Jefferson County
Precinct 3 to cut the grass and apply herbicide spray at the North and South Levee Roads on
Pleasure Island in an amount not to exceed$26,809.36.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. # 23311
09/13/2023 gd
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT
ARTHUR AND JEFFERSON COUNTY PRECINCT 3 TO CUT THE
GRASS AND APPLY HERBICIDE SPRAY AT THE NORTH AND SOUTH
LEVEE ROADS ON PLEASURE ISLAND IN AN AMOUNT NOT TO
EXCEED $26,809.36. FUNDING IS AVAILABLE IN THE OTHER
CONTRACTUAL ACCOUNT, ACCOUNT NUMBER 001-13-031-5470-00-
10-000.
WHEREAS,the City of Port Arthur does not have enough labor or equipment suitable for
maintaining the grass along the North and South Levee Roads on Pleasure Island; and,
WHEREAS, the City of Port Arthur requested Jefferson County Precinct 3's assistance
with the grass cutting and herbicide spraying of the grass at the North and South Levee Roads on
Pleasure Island; and,
WHEREAS,the City of Port Arthur shall provide Jefferson County Precinct 3 with a one-
time payment in exchange for the County's labor and equipment(see Exhibit A) ; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
enter, on behalf of the City, an interlocal agreement between the City of Port Arthur and Jefferson
County Precinct 3 to cut the grass and apply herbicide spray at the North and South Levee Roads
on Pleasure Island in an amount not to exceed $26,809.36; and,
THAT, funding is available in the Other Contractual Account, Account Number 001-13-
031-5470-00-10-000; and,
P. R. # 23311
09/13/2023 gd
THAT, this resolution authorizes the City of Port Arthur to allow Precinct 3 to perform
work and services pursuant to Texas Government Code Section 791.014; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of
2023 AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the
following vote: AYES: Mayor:
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
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al Tizeno,7sq.
City Attorney
P. R. #23311
09/13/2023 gd
APPROVED AS TO ADMINISTRATION:
Ron Burton
City Manager
G org Davis
Director of Pleasure Island
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel
Interim Directo of Finance
(0
1
Clifto Wi liams, CPPB
Purchasing Manager
P. R. # 23311
09/13/2023 gd
Exhibit "A"
THURMAN BILL BARTIE,MAYOR Energy ; RONALD BURTON
TIFFANY HAMILTON,MAYOR PRO TEM City of cityner CITY MANAGER LCOUNCIL MEMBERS:
SHERRI BELLARD,TRMC
WILLIE BAE LEWIS CITY SECRETARY
DONEANE BECKCOM O r t r t h u r
HAROLD L.DOUCET,SR Tc rrrs VAL TIZENO
THOMAS KINLAW III CITY ATTORNEY
DONALD FRANK,SR.
September 13, 2023
County Commissioner Michael Sinegal, Comm. Pct. 3
Jefferson County Road & Bridge Precinct#3
5700 Jade Ave
Port Arthur,TX 77640
RE:Assistance through Inter-local Agreement
Dear Commissioner Sinegal:
The City of Port Arthur requests the assistance of Jefferson County through an inter-local agreement for the North
and South Levees of Pleasure Island.
1. Cut the grass for the North and South Levees of Pleasure Island by using two slope mowers,three side arms
and two bush hogs.One Gradall and a dump truck to clean the scattered pieces of waste and trash.
Additionally,the City requests your spraying crew to put herbicide spraying (1 time).The City of Port Arthur
requests mowing the North and South levees one time this year in October.
The City of Port Arthur will provide the following for your assistance:
1. To provide the City of Port Arthur assistance in the North and South Levee,Jefferson County Pct. 3 will have
to work overtime the payment to Pct. 3 will be overtime,fuel for equipment used and miscellaneous items.
Labor-60 hours of overtime X 1719.83/hr X 12 employees=$20,638.00
Fuel-300 Gallons X 3.50/gallon= $1,050.00
Parts-20%total= $5,121.36
Total= $26,809.36
In total,the City shall not exceed $26,809.36 to cut the grass on the North and South levees.
Your Assistance is appreciated,
Ron Burton, City Manager
P.O.BOX 1089'PORT ARTHUR,TEXAS 77641-1089 '(409)983-8100* www.portarthurtx.gov