HomeMy WebLinkAbout(2) 06/06/2023 REGULAR MEETING REGULAR MEETING — June 6, 2023 I. INVOCATION, PLEDGE & ROLL CALL Councilmember Frank gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, June 6, 2023 at 5:40 p.m. in the City Council Chamber, City Hall, with the following members present: Mayor Thurman Bill Bartie; Mayor Pro Tiffany Hamilton; Councilmembers Willie "Bae" Lewis, Kenneth Marks and Donald Frank, Sr.; City Manager Ron Burton; Assistant City Secretary Kelly Moore; City Attorney Valecia R. Tizeno and Sergeant At Arms Police Chief Tim Duriso. Councilmember Thomas Kinlaw, III. was absent from the Regular Meeting. II. PROCLAMATIONS Proclamations The Mayor issued the following Proclamation(s): June 12, 2023 as "Women Veterans Day" III. PETITIONS & COMMUNICATIONS A. Speakers (1) Henry LaBrie Regarding Property Development Not present. VIII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT Consent - Resolutions (14) P.R. No. 23191 — A Resolution Authorizing The City Manager To Accept A Donation From Motiva Enterprises, LLC In The Amount Of $5,000.00 For First Responder Support And Assistance The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Marks, seconded by Mayor Pro Tern Hamilton and carried, Proposed Resolution No. 23191 was adopted becoming Resolution No. 23-245. Voting Yes: Mayor Bartie; Mayor Pro Hamilton; Councilmembers Lewis, Marks and Frank. Voting No: None. The caption of Resolution No. 23-245 reads as follows: RESOLUTION NO. 23-245 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT A DONATION FROM MOTIVA ENTERPRISES, LLC IN THE AMOUNT OF $5,000.00 FOR FIRST RESPONDER SUPPORT AND ASSISTANCE III. PETITIONS & COMMUNICATIONS B. Presentations (1) A Presentation By Melinda Smith With Gary Traylor And Associates Regarding The Hurricane Harvey Local Buyout Grant Melinda Smith gave the above-mentioned presentation. C. Employee Recognition — None D. Correspondence — None E. Discussion — None IV. PUBLIC HEARING(S) — None V. REPORTS / ITEMS OF COMMUNITY INTEREST (LIMITED TO A TOTAL OF TWO (2) MINUTES PER COUNCILMEMBER) Mayor Bartie Women's Veterans Day Celebration Monday, June 12, 2023. Mayor Pro Tem Hamilton Juneteenth Flag Raising Day and Lunch In The Park Thursday, June 8, 2023. Councilmember Marks extended appreciation to the Gift of Life program for the services they provide to the citizens of Port Arthur. Councilmember Frank extended condolences to city employee Glenn White and family upon the passing of his mother. Councilmember Lewis commended city employee Brad Brown for his assistance to citizens regarding a drainage complaint. VI. UNFINISHED BUSINESS (1) P.R. No. 23173 — A Resolution Authorizing The City Manager To Execute A Lease Agreement Between The City Of Port Arthur And SM Brother & Sisters Corporation DBA Island Grocery And Cajun Cabins For Approximately 2.96 Acres Located At 1900 Martin Luther King, Jr. Dr., Port Arthur, Texas, 77640 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Lewis, seconded by Mayor Pro Tern Hamilton and carried, Proposed Resolution No. 23173 was tabled. Voting Yes: Mayor Bartie; Mayor Pro Hamilton; Councilmembers Lewis, Marks and Frank. Voting No: None. City Council Minutes Regular Meeting —June 6, 2023 2 VII. CONSENT AGENDA Upon the motion of Mayor Pro Tern Hamilton, seconded by Councilmember Marks and carried, the following Consent Agenda items were adopted with the exception of Items Al and Proposed Resolutions No. 23164, 23165, 23030, 23183, 23185, 23195 and 23200: Voting Yes: Mayor Bartie; Mayor Pro Hamilton; Councilmembers Lewis, Marks, Kinlaw and Frank. Voting No: None. B. Minutes — None C. Resolutions (2) P.R. No. 23134 - A Resolution Authorizing The City Manager To Enter Into A Contract With Burditt Consultants, LLC. Of Conroe, Texas For The Development And Implementation Plan Of The Rose Hill Park Master Plan With A Projected Budgetary Impact Of $37,500.00 Plus Reimbursables Of $1,500.00 For A Total Contract Amount Of $39,000.00. Funding Available In Account Number 307-25-067-8525- 00-10-000; PR0005-CON Proposed Resolution No. 23134 was adopted becoming Resolution No. 23-246. (3) P.R. No. 23161 — A Resolution Calling For A Public Hearing To Consider A Specific Use Permit For 0.3489 Acres Of Land, W76', Lot 6, Block 2, Blvd. Acres, 2740 Memorial Blvd., Port Arthur, Jefferson County, Texas For An Automobile Sales Shop Proposed Resolution No. 23161 was adopted becoming Resolution No. 23-247. (6) P.R. No. 23169 — A Resolution Designating And Establishing The 2023 Juneteenth Alumni Softball Tournament, Designating The Port Arthur Alumni Softball Group As Exclusive Concessionaire And Authorizing The City Manager To Execute An Agreement Thereof Proposed Resolution No. 23169 was adopted becoming Resolution No. 23-248. (7) P.R. No. 23171 — A Resolution Designating And Establishing The 2023 Juneteenth Festivities, Designating The Willie Carter Outreach Center As Exclusive Concessionaire And Authorizing The City Manager To Execute An Agreement Thereof Proposed Resolution No. 23171 was adopted becoming Resolution No. 23-249. (8) P.R. No. 23178 — A Resolution Approving The FY 2024 Contract Agreement Between The City Of Port Arthur And The Department Of State Health Services, Immunization Branch-Local For The Contract Period Starting September 1, 2023, Through August 31, 2024. The Total Amount Of This Contract Will Not Exceed $162,630.00. No Cash Match is Required City Council Minutes Regular Meeting —June 6, 2023 3 Proposed Resolution No. 23178 was adopted becoming Resolution No. 23-250. (9) P.R. No. 23179 — A Resolution Approving FY 2024-2025 Contract Between The City Of Port Arthur And The Department Of State Health Services, RLSS-Local Public Health Services In The Not To Exceed Amount Of $335,034.00 For The Period September 1, 2023 Through August 31, 2025. No Match Required Proposed Resolution No. 23179 was adopted becoming Resolution No. 23-251. (10) P.R. No. 23180 — A Resolution Authorizing The City Manager To Enter Into An Agreement For Independent Professional Services Between The City Of Port Arthur And Steven Moore, A Medical Laboratory Technologist, To Provide Contract Services For The City's Laboratory, Account Number 001-23-061-5470-00-50-000, Other Contractual Account. Funds In The Amount Of $30,000.00 Were Budgeted In The FY 2023 Budget And The Proposed FY 2024 Proposed Resolution No. 23180 was adopted becoming Resolution No. 23-252. VIII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT Consent - Item A. Travel Expense Reports (Al) Mayor Thurman Bartie: Golden Triangle Days Austin, TX February 26 — March 1, 2023 $2,214.30 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Marks, seconded by Mayor Pro Tern Hamilton and carried, Item (Al) was adopted. Voting Yes: Mayor Bartie; Mayor Pro Hamilton; Councilmembers Lewis, Marks and Frank. Voting No: None. Consent - Resolutions (1) P.R. 23030 — A Resolution Authorizing The City Manager To Execute A Contract With Greenscapes Six, LLC Of Baytown, Texas For ADA Compliant Bus Stop Construction At Various Locations In The City Of Port Arthur, Texas In The Amount Not To Exceed $153,291.00. Funding Is Available In Account 401-70-530-8525-00-60-000, Project TR11316CAP.00O The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Frank and seconded by Councilmember Marks that Proposed Resolution No. 23030 be adopted. City Council Minutes Regular Meeting —June 6, 2023 4 Transit Director Ivan Mitchell appeared before the City Council to answer inquiries regarding the above-mentioned topic. Voting Yes: Mayor Bartie; Mayor Pro Hamilton; Councilmembers Lewis, Marks, Kinlaw and Frank. Voting No: None. Proposed Resolution No. 23030 was adopted becoming Resolution No. 23-253. The caption of Resolution No. 23-253 reads as follows: RESOLUTION NO. 23-253 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH GREENSCAPES SIX, LLC OF BAYTOWN, TEXAS FOR ADA COMPLIANT BUS STOP CONSTRUCTION AT VARIOUS LOCATIONS IN THE CITY OF PORT ARTHUR, TEXAS IN THE AMOUNT NOT TO EXCEED $153,291.00. FUNDING IS AVAILABLE IN ACCOUNT 401-70- 530-8525-00-60-000, PROJECT TR11316CAP.00O A. Resolutions (3) P.R. No. 23205 — A Resolution Appointing And/Or Reappointing A Director Or Directors To The City Of Port Arthur Section 4A Economic Development Corporation (Requested By Mayor Pro Tem Hamilton) The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tem Hamilton and seconded by Councilmember Marks that Proposed Resolution No. 23205 be adopted. Mayor Pro Tern Hamilton nominated Kayla Jacobs for appointment to the EDC Board of Directors. Voting Yes: Mayor Bartie; Mayor Pro Hamilton; Councilmembers Lewis, Marks and Frank. Voting No: None. Proposed Resolution No. 23205 was adopted, with the above-mentioned named included, becoming Resolution No. 23-254. The caption of Resolution No. 23-254 reads as follows: RESOLUTION NO. 23-254 A RESOLUTION APPOINTING AND/OR REAPPOINTING A DIRECTOR OR DIRECTORS TO THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION (REQUESTED BY MAYOR PRO TEM HAMILTON) City Council Minutes Regular Meeting —June 6, 2023 5 (4) P.R. No. 23207 — A Resolution Appointing A Member Or Members To The Pleasure Island Advisory Commission (Requested By Mayor Pro Tern Hamilton) The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tern Hamilton and seconded by Councilmember Marks that Proposed Resolution No. 23207 be adopted. Councilmember Lewis nominated Reginal Trainer for appointment to the Pleasure Island Advisory Commission. Voting Yes: Mayor Bartie; Mayor Pro Hamilton; Councilmembers Lewis, Marks and Frank. Voting No: None. Proposed Resolution No. 23207 was adopted, with the above-mentioned name included, becoming Resolution No. 23-255. The caption of Resolution No. 23-255 reads as follows: RESOLUTION NO. 23-255 A RESOLUTION APPOINTING A MEMBER OR MEMBERS TO THE PLEASURE ISLAND ADVISORY COMMISSION (REQUESTED BY MAYOR PRO TEM HAMILTON) Consent - Resolutions (4) P.R. No. 23164 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Contract For Landscaping And Irrigation Maintenance At The Spur 93 And Jade Ave. Business Parks With Frey's Landscape LLC Of Orange, Texas In The Amount Of $90,600.00; PAEDC Funding Account No. 120-80-625- 5479-00-00-000 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Marks, seconded by Mayor Pro Tem Hamilton and carried, Proposed Resolution No. 23164 was tabled. Voting Yes: Mayor Bartie; Mayor Pro Hamilton; Councilmembers Lewis, Marks and Frank. Voting No: None. (5) P.R. No. 23165 — A Resolution Approving The City Of Port Arthur Section 4A Economic Development Corporation Engaging The Services Of Schindler Elevator Corporation Of Houston, Texas For An Extended Warranty Agreement To Service Two (2) Elevators At The Press Building Located At 549 4th Street, In The Amount Of $11,184.00. Funds Available In EDC Account No. 120-80-625-5312-00-00-000 The Mayor introduced the above-mentioned Proposed Resolution. City Council Minutes Regular Meeting —June 6, 2023 6 Upon the motion of Councilmember Frank, seconded by Councilmember Marks and carried, Proposed Resolution No. 23165 was tabled. Voting Yes: Mayor Bartie; Mayor Pro Hamilton; Councilmembers Lewis, Marks and Frank. Voting No: None. (11) P.R. No. 23183 — A Resolution Ratifying The City Manager's Decision To Authorize The Payment Of The Second Quarter Solid Waste Permit Fee For The Landfill To The Texas Commission On Environmental Quality With A Budgetary Impact Of $28,486.61. Funding Is Available In The Landfill's Regulatory Costs Account, 403-50-320-5471-00- 00-000 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Marks, seconded by Mayor Pro Tem Hamilton and carried, Proposed Resolution No. 23183 was adopted becoming Resolution No. 23-256. Voting Yes: Mayor Bartle; Mayor Pro Hamilton; Councilmembers Lewis, Marks and Frank. Voting No: None. The caption of Resolution No. 23-256 reads as follows: RESOLUTION NO. 23-256 A RESOLUTION RATIFYING THE CITY MANAGER'S DECISION TO AUTHORIZE THE PAYMENT OF THE SECOND QUARTER SOLID WASTE PERMIT FEE FOR THE LANDFILL TO THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY WITH A BUDGETARY IMPACT OF $28,486.61. FUNDING IS AVAILABLE IN THE LANDFILL'S REGULATORY COSTS ACCOUNT, 403-50-320-5471-00-00-000 (12) P.R. No. 23185 — A Resolution Amending Resolution Number 23-196 As It Pertains To Increasing The Annual Budgetary Impact For Sun Coast Resources, Inc. Of Houston, Texas, For Dyed Diesel Fuel From $250,000.00 To $900,000.00. Funding Is Available In 001-21-055-5230-00- 70-000 (Drainage), 403-50-320-5230-00-00-000 (Landfill), 450-60-410-5230-00-00-000 (Pleasure Island), 410-40- 210-5230-00-00-000, 410-40-215-5230-00-00-000, 410- 40-220-5230-00-00-000, 410-40-225-5230-00-00-000 (Utility Services) The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Frank and seconded by Councilmember Marks that Proposed Resolution No. 23185 be adopted. Public Works Director Flozelle Roberts appeared before the City Council to answer inquiries regarding the above-mentioned topic. City Council Minutes Regular Meeting —June 6, 2023 7 Voting Yes: Mayor Bartie; Mayor Pro Hamilton; Councilmembers Lewis, Marks and Frank. Voting No: None. Proposed Resolution No. 23185 was adopted becoming Resolution No. 23-257. The caption of Resolution No. 23-257 reads as follows: RESOLUTION NO. 23-257 A RESOLUTION AMENDING RESOLUTION NUMBER 23-196 AS IT PERTAINS TO INCREASING THE ANNUAL BUDGETARY IMPACT FOR SUN COAST RESOURCES, INC. OF HOUSTON, TEXAS, FOR DYED DIESEL FUEL FROM $250,000.00 TO $900,000.00. FUNDING IS AVAILABLE IN 001-21-055-5230-00-70-000 (DRAINAGE), 403-50-320-5230-00-00-000 (LANDFILL), 450-60-410-5230-00-00-000 (PLEASURE ISLAND), 410-40-210-5230-00-00- 000, 410-40-215-5230-00-00-000, 410-40- 220-5230-00-00-000, 410-40-225-5230-00- 00-000 (UTILITY SERVICES) (13) P.R. No. 23190 — A Resolution Authorizing The City Manager To Execute Contract Amendment No. 2, Adding 180 Calendar Days To The Revised Contract Completion Date Of June 20th, 2023 Amending To The New Contract Completion Date Of December 17th, 2023 For Arceneaux, Wilson & Cole, LLC Of Port Arthur, Texas To Complete Its Development Of A Citywide Master Drainage Plan With No Budgetary Impact The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Lewis and seconded by Mayor Pro Tem Hamilton that Proposed Resolution No. 23190 be adopted. Upon the motion of Councilmember Frank, seconded by Councilmember Lewis and carried, Proposed Resolution No. 23190 was amended extending completion time by 90 days. Voting Yes: Mayor Bartie; Mayor Pro Hamilton; Councilmembers Lewis, Marks and Frank. Voting No: None. Proposed Resolution No. 23190 was adopted, as amended, becoming Resolution No. 23-258. The caption of Resolution No. 23-258 breads as follows: RESOLUTION NO. 23-258 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 2, ADDING 180 CALENDAR DAYS TO THE REVISED CONTRACT COMPLETION DATE OF JUNE 20TH, 2023 City Council Minutes Regular Meeting —June 6, 2023 8 AMENDING TO THE NEW CONTRACT COMPLETION DATE OF DECEMBER 17TH, 2023 FOR ARCENEAUX, WILSON & COLE, LLC OF PORT ARTHUR, TEXAS TO COMPLETE ITS DEVELOPMENT OF A CITYWIDE MASTER DRAINAGE PLAN WITH NO BUDGETARY IMPACT (15) P.R. No. 23200 — A Resolution Ratifying The City Manager's Decision To Authorize Change Order No. 3 To The Contract Between The City Of Port Arthur And Gulf Coast, A CRH Company Of Beaumont, Texas, For The Various Streets Roadway Improvement Project — District 2 & 3, Which Increased The Total Contract Amount By $196,098.09 And Expanded The Scope Of Work On Lakefront Avenue. Funding Is Available In The Capital Improvement Project Account 307-21-053-8517-00-10-000 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Marks, seconded by Mayor Pro Tem Hamilton and carried, Proposed Resolution No. 23200 was adopted becoming Resolution No. 23-259. Voting Yes: Mayor Bartie; Mayor Pro Hamilton; Councilmembers Lewis, Marks and Frank. Voting No: None. The caption of Resolution No. 23-259 breads as follows: RESOLUTION NO. 23-259 A RESOLUTION RATIFYING THE CITY MANAGER'S DECISION TO AUTHORIZE CHANGE ORDER NO. 3 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND GULF COAST, A CRH COMPANY OF BEAUMONT, TEXAS, FOR THE VARIOUS STREETS ROADWAY IMPROVEMENT PROJECT — DISTRICT 2 & 3, WHICH INCREASED THE TOTAL CONTRACT AMOUNT BY $196,098.09 AND EXPANDED THE SCOPE OF WORK ON LAKEFRONT AVENUE. FUNDING IS AVAILABLE IN THE CAPITAL IMPROVEMENT PROJECT ACCOUNT 307-21- 053-8517-00-10-000 A. Resolutions (1) P.R. No. 23189 — A Resolution Authorizing The July 4, 2023 Regularly Scheduled Council Meeting Date To Be Rescheduled To July 10, 2023 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Lewis, seconded by Councilmember Marks and carried, Proposed Resolution No. 23189 was adopted becoming Resolution No. 23-260. Voting Yes: Mayor Bartie; Mayor Pro Hamilton; Councilmembers Lewis, Marks and Frank. City Council Minutes IRegular Meeting —June 6, 2023 9 Voting No: None. The caption of Resolution No. 23-260 reads as follows: RESOLUTION NO. 23-260 A RESOLUTION AUTHORIZING THE JULY 4, 2023 REGULARLY SCHEDULED COUNCIL MEETING DATE TO BE RESCHEDULED TO JULY 10, 2023 (2) P.R. No. 23201 — A Resolution Authorizing The City Manager To Enter Into A Memorandum Of Agreement With The Lamar University—Center For Resiliency In Collaboration With Jefferson County For Support And Collaboration In Regard To Pleasure Island Erosion, Mitigation, Restoration And Enhancement As Well As Ecosystem Protection And Increased Port Arthur Community Resiliency With A Projected Budgetary Impact Of $150,000.00, Funds Available In Account No. 001-01-005-5470-00-10-000, Project No. MA0030 The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Frank, seconded by Councilmember Lewis and carried, Proposed Resolution No. 23201 was adopted becoming Resolution No. 23-261. Voting Yes: Mayor Bartie; Mayor Pro Hamilton; Councilmembers Lewis, Marks and Frank. Voting No: None. The caption of Resolution No. 23-261 reads as follows: RESOLUTION NO. 23-261 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF AGREEMENT WITH THE LAMAR UNIVERSITY—CENTER FOR RESILIENCY IN COLLABORATION WITH JEFFERSON COUNTY FOR SUPPORT AND COLLABORATION IN REGARD TO PLEASURE ISLAND EROSION, MITIGATION, RESTORATION AND ENHANCEMENT AS WELL AS ECOSYSTEM PROTECTION AND INCREASED PORT ARTHUR COMMUNITY RESILIENCY WITH A PROJECTED BUDGETARY IMPACT OF $150,000.00, FUNDS AVAILABLE IN ACCOUNT NO. 001-01-005- 5470-00-10-000, PROJECT NO. MA0030 A. Ordinances — None IX. ADJOURNMENT OF MEETING Upon the motion by Councilmember Frank, seconded by Councilmember Marks and carried unanimously, the City Council adjourned their meeting at 8:01 p.m. City Council Minutes Regular Meeting —June 6, 2023 10 An audio-tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. MAYOR THURMAN "BILL" BARTIE ATTEST: ASSISTANT CITY SECRETARY KELLY MOORE END OF REGULAR MEETING HELD June 6, 2023. APPROVED: City Council Minutes Regular Meeting —June 6, 2023 11