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HomeMy WebLinkAboutPR 15512: APPROVE ENERGY EFFICIENCY & CONSERVATION STRATEGYPUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO Stephen B. Fitzgibbons, City Manager FROM Ross E. Blackketter, P.E., Director of Public Works SUBIECT P.R. #15512 -Approve Energy Efficiency and Conservation Strategy DATE 15 September 2009 RECOMMENDATION: I recommend that the City Council approve Proposed Resolution No. 15512, approving an Energy Efficiency and Conservation Strategy. BACKGROUND: Approval of this strategy is a requirement for our application with the Department of Energy for the Energy Efficiency and Conservation Block Grant. BUDGETARY/FISCAL EFFECT: This plan is required for the EECBG eligibility. EMPLOYEE/STAFF EFFECT: None. SUMMARY I recommend that the City Council approve Proposed Resolution No. 15512, approving an Energy Efficiency and Conservation Strategy. Ross E. Blackketter, P.E. Director of Public Works REB/reb Z: \engineer\documenks\CAMS\EECS.doc P.R. No. 15512 09/15/09 reb RESOLUTION NO. A RESOLUTION ADOPTING AN ENERGY EFFICIENCY AND CONSERVATION STRATEGY FOR THE CITY OF PORT ARTHUR TO PROMOTE RESPONSIBLE USE OF ELECTRICITY AND OTHER ENERGY RESOURCES. WHEREAS, the City applied to the Department of Energy for an energy efficiency project to be funded through the Energy Efficiency and Conservation Block Grant (EECBG) program; and, WHEREAS, an Energy Efficiency and Conservation Strategy is required for those applicants seeking financial assistance from this program; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City of Port Arthur Energy Efficiency and Conservation Strategy, is approved as shown on Exhibit "A" attached hereto and made a part hereof; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of A.D. 2009 at a vote: Ayes: Mayor: meeting of the City of Port Arthur, Texas by the following Councilmembers: P.R. No. 15512 Page 2 Mayor Attest: City Secretary APPROVED AS TO FORM: ~~~~~~ City Attorney ~~w 8c~ AcG ~~ APPROVED FOR ADMINISTRATION: Stephen B. Fitzgibbons City Manager ~~~ ~ o~ Ross E. Blackketter, P.E. Director of Public Works Z: \eng i neer\documents\Resolutions\PR15512.doc EXHIBIT A Attachment D Energy Efficiency & Conservation Strategy for Units of Local Governments & Indian Tribes As detailed in Part 1 of this announcement, all applicants must submit an Energy Efficiency and Conservation Strategy (EECS). Units of local government and Indian tribes have the option of submitting the EECS no later than 120 days after the effective date of the award or at the time of application. Units of local government and Indian tribes who chose to submit the EECS at the time of application shall use the format contained in Attachment D. This form should be saved in a file named "UIC-Strategy.pdY' and click on "Add Optional Other Attachment" to attach. Grantee: City of Port Arthur Date: 09/22/2009 (mm/dd/yyyy) 1. Dexribe your governments proposes Energy Efficiency and Conservation Strategy. Provide a concise summary of your measurable goals and objectives, which should be aligned with the defined purposes and eligible activities of the Energy Efficiency and Conservation Block Grant (EECBG) Program. These goals and objectives should be comprehensive and maximize benefits community- wide. Provide a xhedule or timetable for major milestones. If your government has an existing energy, climate, or other related strategy, please dexribe how these strategies relate to each other. The City of Port Arthur intends to use the funding from the EECBG to leverage funds obtained from a Supplemental Environmental Project from the Texas Commission on Environmental Quality and local industry. This funding will be applied to retrofit the City Hall building w"dh a new, energy efficient heating, ventilation, and air conditioning (HVAC) system. This system will provide for more accurate controls to limit wasteful overuse of the HVAC, increasing comfort and reducing electrical consumption. In addition to these improvements, the existing single pane windows will be replaced with high efficiency double pane glass. It is expected that these windows, in conjunction with the upgrade of the HVAC system, will reduce electrical consumption at this major city building by 25 to 50 percent. This program is currently under design, with an expected completion date of mid-November. A contract(s) for installing the upgrades will be awarded by the end of 2009. All upgrades should be completed by summer of 2010. In addition to this initial effort, the City is installing motion sensor light switches to reduce electrical consumption by lighting in unoccupied rooms. We are also researching high efficiency, reduced consumption lighting for all City buildings. For community-wide conservation, the City is partnering with Entergy-Texas to research high efficiency, reduced consumption street lighting for all City streets. We are planning on working with Entergy to promote their existing program of educating consumers in methods to reduce electrical consumption in residences and businesses. 2. Dexribe your governments proposed implementation plan for the use of EECBG Program funds to assist you in achieving the goals and objectives outlined in the strategy dexribed in Question #1. Your description should include a summary of the activities submitted on your activity worksheets, and how each activity supports one or more of your strategys goals/objectives. The funding obtained under the Energy Efficiency and Conservation Block Grant will be used under "Energy Efficiency Retrofits" to replace the existing HVAC system and windows at City Hall to reduce energy consumption for that building. The City is also implementing "Energy Efficiency and Conservation Programs for Buildings and Facilities" by planning to install motion sensor light switches and high efficiency lighting. °Building Codes and Enforcement" are being used by adopting the most up to date building and electrical codes as they are implemented. The City is also implementing the activity "Traffic Signals and Street Lighting" by replacing old incandescent traffic lights with reduced consumption LED lighting. In addition, the City is working with Eneergy-Texas on a plan to replace existing street light luminaires with high efficiency bulbs. 3. Describe how your government is taking into account the proposed implementation plans and activities for use of funds by adjacent units of local govemment that are grant recipients under the Program (response not mandatory for Indian Tribes). The City of Port Arthur is a member of the South East Texas Regional Planning Commission (SETRPC) that has "The Lighthouse Program" for distributing funding from local industry to provide weatherization and energy efficiency upgrades for low income housing within Port Arthur. The Mayor and other City officials have been deepty involved in the program, encouraging involvement and participation. 4. Describe how your government will coordinate and share information with the state in which you are located regarding activities carried out with grant funds to maximize energy efficiency and conservation benefits (response not mandatory for Indian Tribes). The City will report progress to the State of Texas as required by the State Energy Conservation Office (SEGO). 5. Describe how this plan has been designed to ensure that it sustains benefits beyond the EECBG funding period. The City of Port Arthur has, by adoption of this st2tegy, implemented a policy for continued efforts to improve energy effidency in all City buildings by the replacement of old, outdated lighting with new, high effidency technology, upgrading HVAC systems with high efficiency un'~ as budgetary constraints allow, and encouraging a climate and philosophy of energy conservation in all its employees. 6. The President has made it clear that every taxpayer dollar spent on our economic recovery must be subject to unprecedented levels of transparency and accountability. Describe the auditing or monitoring procedures currentty in place or that will be in place (by what date) to ensure funds are used for authorized purposes and every step is taken to prevent instances of fraud, waste, error, and abuse. The project will be overseen by the Department of Public Works. Construction activities will be overseen by the engineering firm that is designing the project for the City. In addition, all procurement and contracting will be accomplished in accordance with the State of Texas statures regarding procurement and with the City of Port Arthur Purchasing Manual.