HomeMy WebLinkAboutPR 23346: THE ANNUAL CONTRACT FOR UTILITY CUT CONCRETE REPAIRS City of
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INTEROFFICE MEMORANDUM
Date: 9/15/2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Clifton Williams, Purchasing Manager
RE: P.R. 23346—the Annual contract for utility cut concrete repairs
Introduction:
Renew the Annual contract for utility cut concrete repairs throughout the City in various locations to W and
W Construction of Port Arthur, Texas for a projected estimated amount of$150, 000.
Background:
The City awarded the contract on Resolution 22-352. The City has been satisfied with the performance of W
and W Construction of Port Arthur, Texas for the annual contract for utility cut concrete repairs throughout
the City in various locations. This will be the first renewal with an option for one additional year.
Budget Impact:
1 Funds for the utility cut concrete repairs are provided in account number 001-21-053-5316-00-70-000, Public
Works Street Maintenance-City Streets and 410-40-215-5316-00-00-000 Water Utilities,Water Distribution-
Street with an estimated amount of$150,000.
Recommendation:
Approval of P.R. No. 23346 authorizing the City Manager to renew the contract with W and W Construction
of Port Arthur, Texas for the Annual contract for utility cut concrete repairs throughout the City in various
locations.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 Port Arthur,Texas 77641-1089 409.983.8101 X FAX 409.982.6743
P.R. No.23346
9/15/2023 cewj
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR
(FIRST RENEWAL) TO THE CONTRACT BETWEEN THE
CITY OF PORT ARTHUR AND W AND W CONSTRUCTION
OF PORT ARTHUR,TEXAS FOR UTILITY CUT REPAIRS AT
VARIOUS LOCATIONS THROUGHOUT THE CITY WITH A
PROJECTED IMPACT OF $150,000.00. FUNDING
AVAILABLE IN PUBLIC WORKS STREET MAINTENANCE—
CITY STREETS, ACCOUNT NO. 001-21-053-5316-00-70-000
AND WATER UTILITIES WATER DISTRIBUTION -
STREETS,ACCOUNT NO.410-40-215-5316-00-00-000.
WHEREAS, the City of Port Arthur's Water Utility Department performs utility line
repairs at random time intervals throughout the City including demolishing existing concrete slabs
within the City's right-of-way, easements, or other properties; and,
WHEREAS,this will be the first renewal with an option for one additional renewal; and,
WHEREAS, Council awarded the Contract per Resolution 22-352; and,
WHEREAS, the City is satisfied with W and W Construction as the awarded contractor
for the utility cut repairs for concrete slabs; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is authorized to execute said second year (first renewal) of the
contract between the City of Port Arthur and W and W Construction of Port Arthur, Texas, for
utility cut and repairs for concrete slabs with an option to renew for one additional one-year term,
in substantially the same form as attached hereto as Exhibit"A"; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED this the_day of , A.D. 2023 at
a meeting of the City of Port Arthur, Texas by the following vote:
P.R. No.23346
9/15/2023 cewj
Page 2 of 2
Ayes: Mayor:
Councilmembers:
Noes:
Thurman"Bill"Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
At- Ltitl c)a
/ Valecia Tizeno Ron Burton
City Attorney . City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy Dani , CPA
Direct f F" ance
ozell obe
Direc r f Pu c Works
Clifton Williams
Purchasing Manager
EXHIBIT A
ANNUAL CONTRACT RENEWAL FOR UTILITY CUT REPAIRS
FOR CONCRETE SLABS AT VARIOUS
LOCATIONS THROUGHOUT THE CITY
THIS AGREEMENT, made this day of , 2023, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and W and W Construction hereinafter called
"CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution 22-352, the City entered into a (1) year contract with the option to
renew for two additional one-year periods. The Parties hereby agree to exercise said option for
the second year (first renewal). The City can terminate this contract at its convenience which
includes, but is not limited to, funding not bring available in any budget cycle within thirty
(30) days written notice.
2. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of Contractor in the
Specifications.
3. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with the terms in the amounts stated in the bid documents.
4. The term "Contract Documents" means and includes the following:
1) Agreement
2) General Information *
3) Specification fcat' *
4) Biti *
5) *
6) Notice to Proceed
*These items were attached to the original letting contract. The agreement is only
included in this renewal.
5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
6. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an
original on the date first written above.
Signed on the day of 2023
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY
Signed on the day of ,2023
ATTEST W AND W CONSTRUCTION
BY
CITY SECRETARY
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