HomeMy WebLinkAboutPR 23347: INSTALATION OF SIDEWALKS & CONCRETE WORK i'
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INTEROFFICE MEMORANDUM
Date: 9/15/2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Clifton Williams, Purchasing Manager
RE: P.R. 23347— Installation of Sidewalks & Concrete Work
Introduction:
Renew the Annual contract for installation of sidewalks and concrete work throughout the City in various
locations to Greenscapes Six of Baytown, Texas for a projected estimated amount of$200, 000.
Background:
The City awarded the contract on Resolution 22-325. The City has been satisfied with the performance of
Greenscapes Six of Baytown, Texas for the annual contract for installation of sidewalks throughout the City
in various locations. This will be the first and final renewal.
Budget Impact:
Funds for the utility cut concrete repairs are provided in account number 307-21-053-8517-00-10-00, Public
Works Street Maintenance- City Streets and various other department accounts if needed.
Recommendation:
Approval of P.R. No. 23347 authorizing the City Manager to renew the contract with Greenscapes Six of
Baytown, Texas for the Annual contract for installation of sidewalks and concrete repairs throughout the
City in various locations.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 Port Arthur,Texas 77641-1089 409.983.8101 X FAX 409.982.6743
P.R. No.23347
9/15/2023 caw
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FIRST AND FINAL
RENEWAL OF THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND GREENSCAPES SIX OF BAYTOWN,
TEXAS FOR INSTALLATION OF SIDEWALKS &
CONCRETE WORK WITH A PROJECTED BUDGETARY
IMPACT OF $200,000.00. FUNDING AVAILABLE IN PUBLIC
WORKS STREET MAINTENANCE — CITY STREETS,
ACCOUNT NO.307-21-053-8517-00-10-000.
WHEREAS, the City of Port Arthur is required by the Americans with Disabilities Act
(ADA) to install compliant sidewalks throughout the City; and,
WHEREAS, the City of Port Arthur may require additional concrete work from other
departments; and,
WHEREAS,this will be the first renewal with no additional renewal; and,
WHEREAS, Council awarded the Contract with Resolution 22-325; and,
WHEREAS, the City is satisfied with Greenscapes Six as the awarded contractor for the
installation of sidewalks and concrete work; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is authorized to execute said one-year contract (final renewal)
between the City of Port Arthur and Greenscapes Six of Baytown, Texas, for installation of
sidewalks and concrete in substantially the same form as attached hereto as Exhibit"A"; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the_day of , A.D. 2023 at
a meeting of the City of Port Arthur, Texas by the following vote:
P.R. No.23347
9/15/2023 cewj
Page 2 of 2
Ayes: Mayor:
Councilmembers:
Noes:
Thurman"Bill"Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Ti]eno v Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABIL OF
FUNDS:
Kandy Daniel, PA
Director of ' anc
Fl a ob s
Director of lic W r
(A L ta4
/cc,
Chfto ilhams
Purchasing Manager
EXHIBIT A
ANNUAL CONTRACT RENEWAL FOR INSTALLATION OF
SIDEWALKS & CONCRETE WORK
THIS AGREEMENT, made this day of , 2023, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and Greenscapes Six hereinafter called
"CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 22-325,the City entered into a one(1)year contract with the option
to renew for one additional one-year period. The parties hereby agree to exercise said option
for the first renewal and final year. The City can terminate this contract at its convenience
which includes, but is not limited to, funding not bring available in any budget cycle within
thirty (30) days written notice.
2. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of Contractor in the
Specifications.
3. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with the terms in the amounts stated in the bid documents.
4. The term "Contract Documents" means and includes the following:
1) Agreement
2) General Information *
3) Specification *
4) Ptikl *
5) Notice of Award *
6) Notice to Proceed
*These items were attached to the original letting contract. This agreement is only
included in this renewal.
5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in ( 2 copies) each of which shall be deemed an
original on the date first written above.
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY
Signed on the day of , 2023
ATTEST GREENSCAPES SIX
BY
CITY SECRETARY
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