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Home My WebLink AboutPR 23182: GATES BUILDING ASBESTOS REMEDIATION AND DEMOLITION CHANGE ORER NO. 1 City of ort rthrrr www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 29, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Flozelle C. Roberts,EIT MEng, MBA, Public Works Director 1/ RE: P.R.23182—Gates Building Asbestos Remediation and Demolition Change Order No. 1 —Removal and Disposal of Unforeseen Building Materials Introduction: This agenda item requests the City Council's approval of Change Order Number 1 for additional fees associated with the removal and disposal of unforeseen materials during demolition, abatement, and cleaning of the Gates Building. Background: Resolution 23-307 authorized the execution of a contract with Sitek Omni Services, LLC (Sitek Omni) of Spring, Texas, for the demolition, abatement, and microbial cleaning of the Gates Building. Sitek Omni and the Public Works Department performed a site visit where materials beyond those listed in the contract were found. The materials,consisting of styrofoam insulation panels and sheetrock demising and associated ductwork, showed signs of mold and termite invasion. Therefore, additional funds are needed to remediate the additional findings. Budget Impact: The budgetary impact for the additional work is $20,800.00, and will be funded by the Capital Improvement Fund—City Facility Improvements Account, 307-21-049-8512-00-10-000. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Recommendation: It is recommended that the City of Port Arthur City Council approves Proposed Resolution 23182 authorizing and allocating additional funds for the removal and disposal of unforeseen building materials during the demolition, abatement, and microbial cleaning of the Gates Building for$20,800.00. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No.23182 09/29/2023 FCR Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND SITEK OMNI SERVICES, LLC OF SPRING, TEXAS, FOR THE REMOVAL AND DISPOSAL OF UNFORESEEN BUILDING MATERIALS DURING DEMOLITION,ABATEMENT,AND CLEANING OF THE GATES BUILDING WITH A BUDGETARY IMPACT OF $20,800.00.FUNDING IS AVAILABLE IN ACCOUNT NO.307- 21-049-8512-00-10-000 (CAPITAL IMPROVEMENT FUND — CITY FACILITIES IMPROVEMENTS), PROJECT NO. BU0016-CON WHEREAS, Resolution 23-307 authorized the execution of a contract with Sitek Omni Services, LLC of Spring, Texas, through the Region 5 ESC Southeast Texas Cooperative Purchasing Organization to demolish, abate, and clean the Gates Professional Building for the amount of$148,800.00; and, WHEREAS, Sitek Omni has submitted Change Order Number One(1), attached hereto as Exhibit A, requesting additional funds for the removal and disposal of unforeseen building materials encountered during base scope work, which consists of styrofoam insulation panels, sheetrock demising, and ductwork behind the sheetrock demising wall; and, WHEREAS, the budgetary impact for the additional work is $20,800.00, and will be funded by the Capital Improvement Funds—City Facility Improvements Account. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to approve Change Order Number One (1)to the contract with Sitek Omni Services, LLC of Spring, A. m PR No.23182 09/29/2023 FCR Page 2 of 3 Texas, increasing the contract amount by $20,800.00, in substantially the same form as attached hereto as Exhibit A; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this the day of , A.D. 2023, at a meeting of the City of Port Arthur, Texas,by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard, TRMC City Secretary APPROVED AS TO FORM: hAlux-p3 Valecia R Tizeno Esq. q City Attorney PR No.23182 09/29/2023 FCR Page 3 of 3 APPROVED FOR ADMINISTRATION: on d Burt = ozelle 0 Roberts, ' , MEng, MBA, CPM City Manager Directet Public 'S s APPROVED AS FOR AVAILABILITY OF FUNDS: OCkAA-,Z.) *LA& Kandy Danie 9 Clifton E. Williams,Jr.,CPPB Director of Finance Purchasing Manager 1'R No.23183 Exhibit A Srirek Omni *Selective and Structural Demolition • TDSHS Asbestos License #80-1070 *Asbestos and Lead Abatement • TDSHS. Lead License #2110624 Hazardous and Mold Remediation • TDLR Mold License #RCO-1218 September 29, 2023 Flozelle C. Roberts Director of Public Works City of Port Arthur 444 4th Street Port Arthur, Texas 77640 (409) 983-8501 Flozelle.Robertsgportarthurtx.gov SUBJECT: Proposal for Additive Demolition Work Former Medical Building at 3617 Gates Blvd. in Port Arthur Sitek Proposal#23-09-24 Sitek Contract Number for Region 5 ESC: 20230404 (Env. Services) Sitek Contract Number for Region 5 ESC: 20230403 (Emergency Response) Flozelle, Sitek Omni Services, LLC (Sitek) submits following proposal, consisting of the selective demolition and associated microbial cleaning of various interior materials encountered beyond those identified in the original bid for work at the former medical building located at 3617 Gates Boulevard in Port Arthur, Texas. 1. SCOPE OF WORK Sitek responsible for: A. Provide generators for electrical power needs and water as needed for work added scope work. B. Provide a Conex box on-site for storage of tools and equipment. C. Selectively remove and dispose of the following building materials encountered during base scope of work: ➢ Styrofoam Insulation Panels with Mold Contamination (panels coating interior of perimeter concrete walls — metal bracketing to be cleaned for mold and remain in-place); ➢ Sheetrock Demising Wall at Main Entry; ➢ Ductwork Behind Sheetrock Demising Wall at Main Entry (over exterior entry canopy). D. Systematically remove demolition debris from the work areas to avoid excessive accumulation of debris on the floor. Load out will be via push-carts, dollies and by hand (as necessary). Load all demolition debris into Sitek-supplied waste dumpsters for transport to landfill for disposal as trash. P.O. Box 361, Spring,Texas 77383-0361 Office Phone: 281-812-1461 .trek Omni E. Leave all work areas in "broom-clean"clean condition, free of any loose debris. City of Port Arthur responsible for: A. Provide access to the work areas and parking for Sitek personnel and parking for Sitek Omni-supplied truck and waste dumpsters. B. Provide the services of an independent third-party Industrial Hygiene firm (Honesty) for the purpose of providing final visual inspections. C. Replacement of materials removed by Sitek during the selective demolition work. IT. PROCEDURES Sitek Omni Services, LLC is a certified asbestos abatement (TDSHS License #80- 1070) and demolition contractor in Texas. All local, state and federal EPA and OSHA codes regarding selective demolition shall be strictly implemented. Prior to commencement of work, the owner and contractor are to mutually agree upon project logistics, phasing and scheduling. III. DISPOSAL All asbestos containing materials will be handled, transported and disposed of as per federal, state and local regulations to an EPA approved landfill. All demolition debris generated will be removed from the site disposed of as trash at a licensed landfill. IV. SCHEDULING Sitek proposes completion of the listed scopes of work within approximately eight (8)working shifts, working Monday through Thursday up to 10 hours per shift(7am —5pm). V. PRICING Lump sum price per listed additive demolition scope of work: S 20,800.00 The pricing provided is valid for 60 calendar days from the date of this proposal. The pricing listed does not include any sales tax applicable to this scope of work. VI. INSURANCE Sitek carries occurrence-type General Liability coverage totaling $3 million per occurrence and $3 million general aggregate with an additional $10 million umbrella. Sitek also carries a $2 million Pollution Liability policy. Sitek's program also includes Auto Liability, Employer's Liability and statutory limits for Worker's Compensation. Liability and workers compensation policies are provided through Starr Indemnity & Liability Company and Federal Insurance Company and are AM Best Rated A+, XIV. Page 2 of 3 Sitek#23-09-24 Ossmil w..ar1111111h ur We wish to thank you for your consideration and look forward to continuing work with you on this added scope of work encountered during base scope work. Should this proposal meet with your approval, please sign below, and return via email or fax as a notice to proceed with the work. Sincerely, Jw Jon K. Woodard Vice President—Sales cc: Dan@honestyenvironmental.com Note: Please sign as authorization to proceed with the selective additive interior demolition work and associated microbial cleaning listed in this proposal for the former medical building located at 3617 Gates Boulevard in Port Arthur, Texas and return via fax or email. Name Date Title Page 3 of 3 Sitek#23-09-24