HomeMy WebLinkAboutPR 23209: CITY MANAGER TO EXECUTE ON BEHALF OF PAT CHANGE ORDER NO. 1 FOR AAA ASPHALT PAVING, INC. City of Port Arthur
Transit Department
Memorandum
To: Ronald Burton,City Manager
From: Ivan Mitchell,Transit Director
Date: September 28,2023
Re: P.R.23209—A resolution authorizing the City Manager to execute on behalf of PAT,
change order No. 1 for AAA Asphalt Paving,Inc.
Nature of Request: Authorize the City Manager to execute change order No.1 in the amount of
$55,200.00 to AAA Asphalt Paving Inc. for Port Arthur Transit's(PAT)Dallas and Ft. Worth Avenue
road reconstruction project.
Background: Pursuant to Resolution No. 23-079, City Council awarded a contract to AAA Asphalt
Paving, LLC. to reconstruct Dallas and Ft. Worth Avenues in the amount not to exceed
$509,352.00. As construction ensued, design and material adjustments have occurred resulting in
additional expenses and savings. Change order No. 1 is to address underground water utility lines that need
to be removed and replaced. The replacement was realized once Dallas Avenue was excavated by AAA.
This will result in a net contract increase of$55,200.00 for a new contract amount of$564,552.00. A
detailed breakdown of change order No. 1 is provided in the packet.
Recommendation: It is recommended that the City Council approve proposed P.R 23209. This resolution
would authorize the City Manager to execute on behalf of PAT change order No. 1.
Budgetary/Fiscal Effect: Funding to pay for this capital project is budgeted in PAT's capital budget.
P.R. No. 23209
09/28/2023 IM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE
ORDER NO. 1 FOR THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR
AND AAA ASPHALT PAVING, INC. INCREASING THE CONTRACT AMOUNT BY
$55,200.00 TO A NEW CONTRACT AMOUNT OF $564,552.00, FOR PORT ARTHUR
TRANSIT'S DALLAS AND FORT WORTH AVENUES ROAD RECONSTRUCTION
PROJECT; FUNDS AVAILABLE IN ACCOUNT 401-70-530-8525-00-60-000, PROJECT
DR1P06.
WHEREAS, pursuant to Resolution No. 23-079, the City Council authorized the
City Manager to enter into a contract with AAA Asphalt Paving, Inc. for the road
reconstruction and drainage repairs of Dallas and Fort Worth Avenues in an amount not to
exceed $509,352.00; and,
WHEREAS, upon excavation AAA discovered it needs to remove and replace
underground water utility lines on Dallas Avenue which is resulting in the contract increase of
$55,200.00, as delineated in Exhibit"A"; and,
WHEREAS, PAT is recommending that the City of Port Arthur by its City Manager
approve Change Order No. 1 for a net project increase of $55,200.00 for a new contract
amount not to exceed $564,552.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to execute on behalf of PAT, Change
Orders No. 1 (Exhibit"A").
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this day of A.D. 2023
at a Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
P.R. No.23209
09/28/2023 IM
NOES: .
Thurman"Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
AP ROVED AS TO FORM:
-7k- CP
- ,e-X-'1.1 Oav c 19ilidei
izeno, City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
401-70-530-8512-00-60-000
k CiLl\-1-\74') CW-Y--1)
Ronald Burton Kandy Daniel
City Manager Director of Finance
el.,, , ,144,,
Clifton Williams, CPPB Ivan Mitchell
Purchasing Manger Transit Director
P.R. No. 23209
09/28/2023 IM
Exhibit "A"
PORT ARTHUR TRANSIT DALLAS &FORT WORTH AVENUE ROAD REHABILITATION
County: JEFFERSON Project: 1707 Change Order Number: 8 Rev.5
Date: 8/2/2023 Location: DALLAS AVENUE
Statement of Equipment and Labor
Equipment Labor
Make/Model/Size Hours Rate Amount Name Hours Rate Amount
Regular OT Regular OT
0.00 FOREMAN 0.00
0.00 LABORER 0.00
OPERATOR 0.00
SUBTOTAL 0.00
SUBTOTAL 0.00 LABOR MARKUP 25%
15%MARKUP 0.00 LABOR BURDEN MARKUP 55%
EQUIPMENT TOTAL 0.00 TOTAL 0.00
Statement of Materials
Description Rate Unit Quantity Amount
Remove&dispose of existing 12"AC Pipe Dallas Ave(Subcontractor) $ 90.00 LF 120 $ 10,800.00
Install 16"HDPE DIPS Pipe W/Offsets,Reducers,Couplings,Gate Valve&Reducing Tee
(AAA X SUB) Dallas Ave $ 370.00 LF 120 $ 44,400.00
SUBTOTAL $ 55,200.00
25%MARKUP
TOTAL $ 55,200.00
Statement of Subcontracted Rates
Description Rate Unit Quantity Amount
SUBTOTAL
5%MARKUP
TOTAL
Total of Equipment,Labor, Materials,and Subcontracting
$ 55,200.00