HomeMy WebLinkAboutPR 23298: PURCHASE OF TRAFFIC SIGNS, CUSTOM PRODUCTS CORPORATION cirf'of
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INTEROFFICE MEMORANDUM
Date: September 28, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Flozelle C. Roberts, EIT, MEng, MBA, Public Works Directo Wee
RE: P.R. 23298—Purchase of traffic signs and mounting equipment rom Custom
Products Corporation of Jackson, Mississippi
Introduction:
This agenda item requests the City Council's approval to purchase traffic signs and mounting
equipment from Custom Products Corporation of Jackson, Mississippi, through the Buyboard
Cooperative Purchasing Program(Buyboard) with a budgetary impact of$80,000.00.
Background:
The Public Works Traffic Division(Division)installs and maintains traffic signs throughout the
City. The purchase of signs and equipment is needed to ensure public safety. Custom Products
Corporation maintains contract number 703-23, Highway Safety and Traffic Control Products,
with Buyboard,whose interlocal agreement with the City was approved through Resolution 02-
341. The Division will purchase the signs and mounting equipment on an as-needed basis.
Budget Impact:
Funding for procuring all traffic signs and mounting equipment is in the Traffic Division's
Signal Systems Account, account number 001-21-057-5321-00-70-000.
Recommendation:
It is recommended that the City of Port Arthur City Council approve the purchase of traffic signs
and mounting equipment from Custom Products Corporation of Jackson, Mississippi, through
the Buyboard Cooperative Purchasing Program (Buyboard) with a budgetary impact of
$80,000.00.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR No.23298
09/28/2023 FCR/LLJ/LCM
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH CUSTOM PRODUCTS CORPORATION OF
JACKSON,MISSISSIPPI,THROUGH THE BUYBOARD COOPERATIVE
PURCHASING PROGRAM CONTRACT NO. 703-23 FOR THE
PURCHASE OF TRAFFIC SIGNS AND MOUNTING EQUIPMENT,WITH
A BUDGETARY IMPACT AMOUNT OF $80,000.00. FUNDING IS
AVAILABLE IN ACCOUNT NO. 001-21-057-5321-00-70-000.
WHEREAS, the City of Port Arthur's Traffic Division is responsible for the installation
of new and replacement signs throughout the City for the safe traversing of citizens and visitors;
and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body,to participate in cooperative purchasing programs such as the Texas BuyBoard
Cooperative Purchasing Program as an alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program; and,
WHEREAS, Custom Products Corporation of Jackson, Mississippi, is part of the
Buyboard Cooperative Purchasing Program under contract number 703-23 Highway Safety and
Traffic Control Products,whose contract will expire on August 31, 2024; and,
WHEREAS, the awarding of the signs and mounting equipment to Custom Products
Corporation through their Buyboard contract number 703-23 is recommended for a budgetary
impact amount of$80,000; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
PR No.23298
09/28/2023 FCR/LLJ/LCM
Page 2 of 3
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
enter into a contract with Custom Products Corporation of Jackson, Mississippi, through their
Buyboard contract number 703-23 for the purchase of traffic signs and mounting equipment in
substantially the same form as attached in Exhibit A; and,
THAT,funding for this purchase is to be charged to the Signal Systems Account, account
number 001-21-057-5321-00-70-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED this the day of , A.D.
2023 at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
Attest:
Sherri Bellard, TRMC
City Secretary
PR No.23298
09/28/2023 FCR/LLJ/LCM
Page 3 of 3
APPROVED AS TO FORM:
Lic5...6) _iist
alecia R. T zeno,Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
')// de
Ronald Burton oze - . Rob-. IT, MEng, MBA
City Manager Dir: • •f Pub orks
APPROVED AS FOR AVAILABILITY OF FUNDS:
- JV_/ \[ ak
Kandy Daniel Clifton E. Wil iams, Jr., CPPB
Director of Finance Purchasing Manager
P.R.No. 23298
EXHIBIT A
CONTRACT FOR
THE PURCHASE OF TRAFFIC SIGNS WITH MOUNTING EQUIPMENT
FOR THE CITY OF PORT ARTHUR
THIS AGREEMENT,made this day of , 2023,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas,hereinafter called "OWNER" or"CITY" and
Custom Products Corporation hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be 365 days from the City's contract execution date.
The City can terminate this contract at its convenience which includes,but is not limited
to, funding not being available in any budget cycle with ten(10)days written notice.
2. The Contractor will supply signs and mounting equipment at the Buyboard contract
price for the not-to-exceed amount of$80,000.00.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies,tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The term "Contract Documents" means and includes the following:
a) Agreement
b) Notice of Award
c) Price list under Buyboard contract number 703-23 (due to volume, located in
Purchasing Division)
d) Notice to Proceed
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
6. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first written above.
A- 1
Signed on the day of 2023
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY CITY MANAGER
Signed on the day of 2023
ATTEST CUSTOM PRODUCTS CORPORATION
BY
CITY SECRETARY
PRINT NAME:
TITLE:
A-2