HomeMy WebLinkAboutPR 23299: PURCHASE OF TRAFFIC SIGNALS FROM CUBIC ITS, INC. l �l
City of
urt rIltu
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: September 28, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Flozelle Roberts, EIT,MEng, MBA, Public Works Director urra..4,
111,
RE: P.R. 23299—Purchase of traffic signals from Cubic ITS, Inc. of Sugar Land,
TX,and Traffic Parts, Inc. of Conroe, TX, and traffic cabinets from Cubic ITS,
Inc. of Sugar Land, TX,through the Buyboard Cooperative Purchasing Program
Introduction:
This agenda item requests Council's approval for the purchase of traffic signals from Cubic ITS,
Inc. of Sugar Land, Texas, and Traffic Parts, Inc. of Conroe, Texas, and cabinets from Cubic
ITS, Inc. of Sugar Land, Texas,through the Buyboard Cooperative Purchasing Program.
Background:
The Public Works Traffic Division(Division)regularly replaces old and damaged traffic signals
and cabinets throughout the City. Cubic ITS, Inc. of Sugar Land, TX, and Traffic Parts, Inc. of
Conroe, TX, each maintains Buyboard contract number 703-23, Highway Safety and Traffic
Control Products,while Traffic Parts, Inc.,maintains Buyboard contract number 698-23, Public
Safety and Firehouse Supplies and Equipment. The City approved Resolution 02-341
authorizing an interlocal agreement for cooperative purchasing with Buyboard. The City will
choose the most appropriate traffic signal and cabinet among the companies. These purchases
will be made on an as-needed basis.
Budget Impact:
Funding for procuring all traffic signals and cabinets is in the Traffic Division's Signal Systems
Account, account number 001-21-057-5321-00-70-000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City of Port Arthur City Council approve the purchase of traffic
signals from Cubic ITS, Inc. of Sugar Land,Texas,and Traffic Parts,Inc.of Conroe,Texas,and
traffic signal cabinets from Cubic ITS, Inc. of Sugar Land, Texas, through the Buyboard
Cooperative Purchasing Program,with a projected budgetary impact of$80,000.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No.23299
09/28/2023 FCR/LLJ/LCM
Page 1 of 3
RESOLUTION NO._
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH CUBIC ITS,INC. OF SUGAR LAND,TEXAS,
THROUGH BUYBOARD CONTRACT NO. 703-23 AND TRAFFIC PARTS,
INC. OF CONROE, TEXAS, THROUGH BUYBOARD CONTRACT NOS.
698-23 AND 703-23 FOR THE PURCHASE OF TRAFFIC SIGNALS AND
CABINETS,WITH A BUDGETARY IMPACT OF $80,000.00. FUNDING IS
AVAILABLE IN ACCOUNT NO. 001-21-057-5321-00-70-000.
WHEREAS, the City of Port Arthur's Traffic Division is responsible for the installation
and maintenance of traffic signals and the cabinets containing the equipment that controls the
signals throughout the City; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body,to participate in cooperative purchasing programs such as the Texas Buyboard
Cooperative Purchasing Program as an alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program; and,
WHEREAS, Cubic ITS, Inc. of Sugar Land, Texas, is part of the Buyboard Cooperative
Purchasing Program under contract number 703-23,Highway Safety and Traffic Control Products,
whose contract will expire on August 31, 2024; and,
WHEREAS, Traffic Parts, Inc. of Conroe, Texas, is part of the Buyboard Cooperative
Purchasing Program under contract numbers 698-23, Public Safety and Firehouse Supplies and
Equipment, and 703-23, Public Safety and Equipment, whose contract will expire on August 31,
2024; and,
PR No.23299
09/28/2023 FCR/LLJ/LCM
Page 2 of 3
WHEREAS, the awarding of the traffic signals to Cubic ITS, Inc. and Traffic Parts, Inc.
through Buyboard contract numbers 703-23, respectively, and traffic signal cabinets to Traffic
Parts, Inc. through Buyboard contract number 698-23 is recommended for a budgetary impact
amount of$80,000; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
enter into a contract with Cubic ITS, Inc. of Sugar Land, Texas, through their Buyboard contract
number 703-23 for the purchase of traffic signals and cabinets in substantially the same form as
attached in Exhibit A; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
enter into a contract with Traffic Parts, Inc. of Conroe, Texas, through their Buyboard contract
numbers 698-23 and 703-23 for the purchase of traffic signals and traffic signal cabinets in
substantially the same form as attached in Exhibit B; and,
THAT, funding for this purchase is to be charged to the Signal Systems Account, account
number 001-21-057-5321-00-70-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D.
2023 at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
PR No.23299
09/28/2023 FCR/LLJ/LCM
Page 3 of 3
Noes:
Thurman Bill Bartie
Mayor
Attest:
Sherri Bellard, TRMC
City Secretary
APPROVED AS TO FORM:
Joia
4)2)
alecia Tiz no Es .
q
City Attorney
APPROVED FOR ADMINISTRATION:
WAIL(/ AS
Ronald Burton ozelle .' i berts,EIR Eng, MBA
City Manager Direct' • Public ‘Ter s
APPROVED AS FOR AVAILABILITY OF FUNDS:
Kandy Daniel Clifton E. Williams,Jr., CPPB
Director of Finance Purchasing Manager
P.R.No. 23299
EXHIBIT A
CONTRACT FOR
THE PURCHASE OF TRAFFIC SIGNALS AND CABINETS
FOR THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this day of , 2023,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and
Cubic ITS, Inc. hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from the start date on the date of award to August
31, 2024. The City can terminate this contract at its convenience which includes,but is
not limited to, funding not being available in any budget cycle with ten (10) days
written notice.
2. The Contractor will supply traffic signals and cabinets at the Buyboard contract price.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies,tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The term "Contract Documents" means and includes the following:
a) Agreement
b) Notice of Award
c) Price list under Buyboard contract number 703-23 (due to volume, located in
Purchasing Division)
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first written above.
A- 1
Signed on the day of 2023
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY CITY MANAGER
Signed on the day of 2023
ATTEST CUBIC ITS, INC.
BY
CITY SECRETARY
PRINT NAME:
TITLE:
A- 2
P.R. No. 23299
t
EXHIBIT B
CONTRACT FOR
THE PURCHASE OF TRAFFIC SIGNALS AND CABINETS
FOR THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this day of , 2023,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and
Traffic Parts, Inc. hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from the start date on the date of award to August
31, 2024. The City can terminate this contract at its convenience which includes,but is
not limited to, funding not being available in any budget cycle with ten (10) days
written notice.
2. The Contractor will supply traffic signals and cabinets at the Buyboard contract price.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies,tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The term "Contract Documents" means and includes the following:
a) Agreement
b) Notice of Award
c) Price list under Buyboard contract numbers 698-23 and 703-23 (due to volume,
located in Purchasing Division)
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first written above.
B- 1
Signed on the day of 2023
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY CITY MANAGER
Signed on the day of 2023
ATTEST TRAFFIC PARTS, INC.
BY
CITY SECRETARY
PRINT NAME:
TITLE:
B- 2