HomeMy WebLinkAboutPR 23335: MAINTENANCE RENEWAL FOR C.I.S., INC. City of _
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INTEROFFICE MEMORANDUM
Date: September 12, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager , �/7°1,hhi
/7j\From: Timothy Duriso, Chief of Police W e
RE: PR 23335 - Maintenance Renewal for C.I.S., Inc.
Introduction:
The intent of this Agenda Item is to seek the City Council's approval to renew the annual
maintenance agreement for CAD system with Computer Information Systems, Inc. (C.I.S.) of
Skokie, Illinois in the amount of$51,477.06.
Back2round:
The Police and Fire Department operate using a Computer Aided Dispatch (CAD) system and
Mobile Data Terminal (MDT) system. The CAD system was originally purchased in 1998
(Res 98-135) and was upgraded to include a Citrix Server and MDT system in 2010. In
September 1, 2019 the state of Texas mandated the implementation of the National Incident
Reporting System (NIBRS)which Computer Information Systems Inc. (C.I.S.)provided the
required software and hardware via upgrade of their current system. Computer Information
System Inc. stores our Records Management System(RMS)/Case management system, for all
criminal cases, and stores and tracks our property and evidence system. Computer Information
System Inc. plays a very important role with our operations as their systems are used to
enhance, record, and manage all calls for service Police, Fire and EMS through the dispatch
center. This annual maintenance fee provides for updates and support of the CAD software
from 10/1/2023 to 9/30/2024.
Budget Impact:
Funds are budgeted in 001-17-045-5491-00-30-000.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
City of
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www.PortArthurTx.gov
Recommendation:
It is recommended that City Council approve the City Manager to make payment of the
attached invoice to Computer Information Systems, Inc. (C.I.S.) of Skokie, Illinois in the
amount of$51,477.06 as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
Pr
P.R. No. 23335
09/12/23 JLH
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PAYMENT TO COMPUTER
INFORMATION SYSTEMS, INC . OF SKOKIE, ILLINOIS FOR
THE ANNUAL LICENSE RENEWAL FEE FOR MAINTENANCE OF
THE POLICE AND FIRE DEPARTMENT COMPUTER AIDED
DISPATCH, RECORD MANAGEMENT SYSTEM AND MCS/AVL
SERVER, IN THE AMOUNT OF $51 , 477 . 06; FUNDING
AVAILABLE IN 001-17-045-5491-00-30-000
WHEREAS, the Police and Fire Departments utilize a
Computer Aided Dispatch (CAD) and Mobile Data Terminal
(MDT) system to manage calls through the dispatch center;
and
WHEREAS, the system was originally purchased in 1998
(Res 98-135) to include a Records Management System; and
WHEREAS, in 2010 the System was upgraded to include a
Citrix Server and the mobile Data Terminal (MDT) ; and
WHEREAS, on September 1, 2019 the State of Texas
mandated the implementation of the National Incident
Reporting System (NIBRS) , which CIS provided the required
software and hardware upgrade via upgrade of their current
system; and
WHEREAS, the annual maintenance agreement from CIS
will renew the license usage and provide updates and
software support for October 1, 2023 to September 30, 2024
for the amount of $51, 477 . 06; and
WHEREAS, the Chief of Police deems it in the best
interest of the City of Port Arthur to authorize the
payment of $51, 477 . 06 to Computer Information Systems,
Inc. of Skokie, Illinois for the renewal of the annual
license fee for maintenance of the Police and Fire
Department' s CAD, RMS and MCS/AVL server.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the
preamble are true and correct .
P.R. No. 23335
09/12/23 JLH
Section 2 . That the City Council authorizes the
payment of $51, 477 . 06 to Computer Information Systems, Inc.
of Skokie, Illinois for the renewal for the annual license
fee for maintenance of the Police and Fire Department' s
CAD, RMS, and MCS/AVL server, attached hereto as Exhibit
"A" .
Section 3 . That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council .
READ, ADOPTED AND APPROVED on this day of October,
A. D. , 2023, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote : AYES:
Mayor:
Councilmembers :
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
UCCV
Val Tize o
City Attorney
P.R. No. 23335
09/12/23 JLH
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
APPROVED FOR ADMINISTRATION:
Timothy Duriso
Chief of Police
APPROVED AS TO AVAILABILITY OF FUNDS :
Kandy Daniee
Director of Finance
P.R. No. 23335
09/12/23 JLH
Exhibit N. A .,
CIS Computer Information Systems Inc. Annual License Renewal Invoice
c 7840 Lincoln Avenue INVOICE#
Skokie, IL 60077
www.cis.com 238230 I
847-673-7804 (fax)
BILL TO SHIP TO ,
Port Arthur Y.U.
645 4th Street
Port Arthur,TX 77641
P.O.NUMBER DUE DATE LICENSE NR
I0 1202 2„
DESCRIPTION Start Date End Date QUANTITY PRICE EACH AMOUNT.
MCS/AVL&Interfaces License Renewal and 10/01/2023 09 30 2024 14,613 86 14.613.86
Maintenance and Support
Network Technology Maintenance and Support 10/01/2023 09/30/2024 7,627.99 7.627.99
CAD,RMS,CIS Interfaces 10/01/2023 09/30/2024 12,435.21` 12,435.21
Mobile Field Reporting(MFR) 110/01/2023 09/30/2024 80 210.00 16.800.00 !
1
:
I
1
I
Total $51,477.06
Forefront of Innovation and Customer Satisfaction when you need it most. LPayments/Credits $0.00
Balance Due
$51,477.06