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Home My WebLink AboutPR 23337: SIDEWALK REPAIRS AT VARIOUS PARKS City of nrt rtlru r•w www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 28,2023 To: The Honorable Mayor and City Council Through: Ron Burton,City Manager From: Flozelle C.Roberts,EIT,MEng,MBA,CPM; Director of Public Works RE: PR 23337: Sidewalk Repairs at Various Parks Project: Change Order No. 1 —Labor and materials for burying an additional 105 feet of conduit at Peoples Park from Boss Construction Services,LLC,of Baytown,Texas,for the lump sum amount of$1,842.00.Project No.CD7104-GRE-OCS. Introduction: The intent of this Agenda Item is to authorize the City Manager to approve Change Order No. 1 with Boss Construction Services,LLC,of Baytown,Texas,for burying an additional 105 feet of conduit at Peoples Park for the lump sum amount of $1,842.00. Background: The Parks and Recreation Department sought opportunities to repair sidewalks in various parks around the City. Funds became available from the Keep the City Clean Program and the Community Development Block Grant(CDBG) in the Grants Management Division. The Parks and Recreation requested that funds be utilized for the purpose of sidewalk repair/replacement. With funding allocated,bids for construction were requested and Boss Construction Services,LLC, of Baytown,Texas,was selected as the most responsible bidder. Pursuant to Resolution 23-199,the City of Port Arthur entered into an agreement with Boss Construction Services,LLC,of Baytown,Texas,for sidewalk repair/replacement at Roosevelt Park,Bryan Park and Peoples Park for the amount of$152,553.00. Change Order No. 1 is being presented by Boss Construction Services,LLC,of Baytown,Texas,for labor and materials associated with the burying of 105 feet of conduit at Peoples Park for the amount of$1,842.00. Change Order No. 1 increases the original contract amount of$152,553.00 by$1,842.00 to the new contract amount of$154,395.00. Budget Impact: Funds are available from the Parks Project Account No. 105-13-033-5470-00-40-000.Project No. CD7104-GRE-OCS. Recommendation: It is recommended that the City of Port Arthur's City Council approve PR 23337 authorizing the City Manager to approve Change Order No. 1 with Boss Construction Services,LLC, of Baytown,Texas, for labor and materials associated with the burying of 105 feet of conduit at Peoples Park for the lump sum amount of$1,842.00 changing the original contract amount of$152,553.00 by$1,842.00 to the new contract amount of$154,395.00. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2023\PARK SIDEWALKS\Change Orders\Change Order 1\Agenda Memo Park Sidewalks CO 1.docx PR No.23337 9/27/2023 mje Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND BOSS CONSTRUCTION SERVICES, LLC, OF BAYTOWN, TEXAS, FOR THE ADDITION OF CONDUIT AT PEOPLES PARK FOR THE LUMP SUM AMOUNT OF $1,842.00 FOR THE SIDEWALK REPAIRS AT VARIOUS PARKS PROJECT. FUNDING IS AVAILABLE IN THE PARKS PROJECT ACCOUNT NUMBER 105-13- 033-5111-00-40-000. PROJECT NO. CD7104-GRE-OCS. WHEREAS, the Parks and Recreation Department sought opportunities to repair/replace sidewalks at various parks around the City and selected Roosevelt Park, Peoples Park and Bryan Park for renovation; and, WHEREAS, funds became available from the Keep the City Clean Program and the Community Development Block Grant (CDBG) in the Grants Management Division; and, WHEREAS, the Parks and Recreation Department requested that these funds be utilized to complete an engineering and design project for parks targeted for sidewalk improvements; and, WHEREAS, pursuant to Resolution No. 23-199, the City of Port Arthur entered into an agreement with Boss Construction Services, LLC, of Baytown, Texas, for sidewalk repair/replacement at Roosevelt Park, Bryan Park and Peoples Park for the amount of $152,553.00; and, WHEREAS, Boss Construction Services, LLC, of Baytown, Texas, is presenting Change Order No. 1 for labor and materials associated with burying 105 feet of conduit at Peoples Park for the lump sum amount of $1,842.00, see Exhibit A; and, PR No.23337 9/27/2023 mje Page 2 of 3 WHEREAS, Change Order No. 1 increases the original contract amount of $152,553.00 by $1,842.00 to the new contract amount of $154,395.00; and, WHEREAS, funding is available in the Parks Project Account No. 105-13- 033-5111-00-40-000, Project No. CD7104-GRE-OCS; and, WHEREAS, approval of PR 23337 is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Council of the City of Port Arthur hereby authorizes the City Manager to execute Change Order No. 1 with Boss Construction, LLC, of Baytown, Texas, for Sidewalk Repairs at Various Parks in the lump sum amount of $1,842.00, and, THAT, Change Order No. 1 increases the original contract amount of $152,553.00 by $1,842.00 to the new contract amount of $154,395.00; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2023 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Council members: PR No.23337 9/27/2023 mje Page 3 of 3 Noes: Thurman Bill Bartle Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Ukci ift-.W-41 613 Valecia izeno, Esquire Ronald Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: `C ---- 0 _ 1) cL,�. Kandy K. Danie Director of Finance I t ozell• I . Rob rt , EIT, MEng, MBA, CPM Direc • of Pu I' Works e /it 1�d L iXX t{j,. Clifto"Williams, CPPB Purchasing Manager EXHIBIT A CITY OF PORT ARTHUR Public Works Engineering DATE: SEPTEMBER 28,2023 PROJECT: SIDEWALK REPAIRS AT VARIOUS PARKS OWNER: CITY OF PORT ARTHUR CONTRACTOR: BOSS CONSTRUCTION SERVICES,LLC OF BAYTOWN,TEXAS CHANGE ORDER NO.: L THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project: 9/26n023 ntJI. Original Original New Quantity Item No. Description Unit Quantity Unit Price Amount Added New Amount PEOPLES PARK "` LABOR AND MATERIALS FOR INSTALLATION OF 105 FEET OF CONDUIT LF 0.00 0.00 105 $ 1,842.00 TOTAL CHANGE ORDER NO.4 $ 1,842.00 NEW CONTRACT AMOUNT: $ 152,553.00 CONTRACT $ 154,395.00 ORIGINAL CONTRACT AMOUNT: $ 152,553.00 CHANGE ORDER NO 1: $ 1,842.00 PERCENT OF CHANGE OF Change Order 1: 1.20% FINAL CONTRACT AMOUNT: $ 154,395.00 /'ENO CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.1 PREPA . C// /��'t`'/V'9 QUANTITIES VARIFIED BY: .Jennifer E ards,BAAS,MPA,CIP Manager Adam Alfred,Inspector APPROVED BY: APPROVED BY: Boss Doucette,Owner,Boss Construction Services,LLC John Cannatella,PE,City Engineer APPROVED BY: APPROVED BY: Flozelle C.Roberts,EIT,MEng,MBA,CPM,Director of Public Works Clifton Williams,CPPB,Purchasing Manager APPROVED BY: Ron Burton,City Manager S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2023\PARK SIDEWALKS\Change Orders\Change Order 1\Change Order No.1